Project Management

Principles and Practices

Level 1
Discussion question
 What is your Project Management
Experience?
 What types of projects will you be
involved in?
 What would you like to get out of this
module?

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Module Objectives
At the end of this module you will able to:
Learn what project management is and the qualities of an effective project
manager.
Understand the nine knowledge areas of project management and how
they can be applied to your project.
Discover the phases of a project and what deliverables are expected.
Identify a project’s key stakeholders.
Learn to be prepared for the unexpected by utilizing risk management and
change control.

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Introduction to Project
Management
Introduction to Project Management
We will discuss the following major topics in this
module:

A.What is Project Management?

B.Key Functional Areas of Project Management

C.Project Life Cycle

D.Project Successes

E.Project Failures

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Who is a Project Manager?

 Ultimately responsible for the Project’s

Success
 Plan and Act

 Organized

 Coordinator

 Focus on the project’s end

 Be a manager & leader

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Seven Traits of Good Project Managers

Trait 1
Enthusiasm for the project

Trait 2
Ability to manage change effectively

Trait 3
A tolerant attitude toward ambiguity

Trait 4
Team – building and negotiating skills

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Seven Traits of Good Project Managers

Trait 5
A customer-first (beneficiary-first) orientation

Trait 6
Adherence to the priorities of development
needs

Trait 7
Knowledge of the industry or technology

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B. Project Success Criteria

 On time

 On budget

 Meeting the goals that have been

agreed upon

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Factors that determine success of a project

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Strategic options – just pick any two

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C. What is a Project?
 Temporary with specific start and end dates
(limited time frame)
 Unique one time activity

 Progress elaboration

 Fixed budget

 Defined, clear objective


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Project Life Cycle

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Project Initiation and Definition Phase

 Initiate the project

 Identify the Project Manager

 Develop the Project Charter

 Conduct a Feasibility Study

 Define Planning Phase

 Sign off on the Project Charter

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Project Planning Phase
 Organize and staff the project – lay a
proper structure
 Develop a Project Plan – work on
detailing on activities
 Sign off on the Project Plan – agree and
commit to carry-on the project

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Project Execution Phase
 Execute the Project Plan

 Manage the Project Plan

 Implement the project’s results

 Sign off on project’s completion

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Project Close-out Phase
 Document the lessons learned during
the project
 After-implementation review

 Provide performance feedback

 Close-out contracts

 Complete administrative close-out

 Deliver project completion report

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 Project Life Cycle Flow

Partial Execution
Solution
Know Answer
Pr Space
oje
ct
HOW Pla
nn
ing

Problem Partial
Don’t Know
Space Answer

Project Definition

Don’t Know Know

WHAT
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Project Success - 12 Golden Rules

Rule #1
Thou shalt gain consensus on project
outcome.

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Project Success - 12 Golden Rules

Rule #2
Thou shalt build the best team
possible.

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Project Success - 12 Golden Rules

Rule #3
Thou shalt develop a comprehensive,
viable plan and keep it up-to-date.

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Project Success - 12 Golden Rules

Rule #4
Thou shalt determine how much stuff
you really need to get things done.

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Project Success - 12 Golden Rules

Rule #5
Thou shalt have a realistic schedule.

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Project Success- 12 Golden Rules

Rule #6
Thou won’t try to do more than can be
done.

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Project Success - 12 Golden Rules

Rule #7
Thou will remember that people count.

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Project Success - 12 Golden Rules

Rule #8
Thou will gain the formal and ongoing
support of management and
stakeholders.

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Project Success - 12 Golden Rules

Rule # 9
Thou must be willing to change.

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Project Success - 12 Golden Rules

Rule # 10
Thou must keep others informed of
what you’re up to.

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Project Success - 12 Golden Rules

Rule #11
Thou must be willing to try new things.

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Project Success - 12 Golden Rules

Rule # 12
Thou must become a leader

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Project Failure

 Identify reasons that fail project - Let us

discuss some of these reasons for project failure from
the following slides:

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A. Reasons for Project Failure
1. Poor project and program management discipline
2. Lack of executive-level support
3. No linkage to the business strategy
4. Wrong team members
5. No measures for evaluating the success of the
project
6. No risk management
7. Inability to manage change

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Project Management

 Project Management
 The “application of knowledge, skills, tools
and techniques to project activities to meet
project requirements.”

 9 Knowledge areas are required to

manage projects effectively and
efficiently: – let us discuss them one by one

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 Required Knowledge Area
(1) Integration Management
Fitting everything together – a coherent relationship is
developed in all aspects of the project.
Planning – make sure that all pertinent and relevant
issues are included and checked during planning to
ensure that nothing is left out.
Project Changes – some level of flexibility is
maintained to avoid activity stall during implementation.

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Required Knowledge Area
(2) Project Scope Management
Clear scope statement

Prevent scope creep

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Required Knowledge Area
(3) Project Time Management
Time and Schedule
 Planning – action plan, Gantt chart, WBS,
etc.
 Managing – control, monitor, supervise,
evaluate, coordinate, organize, etc.

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Required Knowledge Area
(4) Project Cost Management
Manage costs
 Out of your control

 Competing projects

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Required Knowledge Area
(5) Project Quality Management
Planning quality

Enforcing quality

Checking quality control

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Required Knowledge Area

(6) Project Human Resource Management

Organizational planning

Staff acquisition

Making a team

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Required Knowledge Area

(7) Project Communications Management

Communication plan

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Required Knowledge Area
(8) Project Risk Management
Risk management plan

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Required Knowledge Area

(9) Project Procurement Management

Acquisition and contract management
 Effective procurement process and
procedure,
 Timely supply of inputs,

 Resource re-allocation,

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SMART goals
 S – Specific (Simple)

 M – Measurable

 A – Agreed upon (Achievable/ Attainable)

 R – Realistic (Realizable)

 T – Time related (Time bound / Targeted)

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Risk management

 Identify
 Sources of risk
 Funding
 Time
 Staffing
 Customer relations
 Project size and/or complexity
 Overall structure
 Organizational resistance
 External factors

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Risk Analysis
 Probability

 Impact

 Overall exposure = probability X impact

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Risk Plan
 Accept

 Avoid

 Mitigation

 Contingency with trigger

 Transfer

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Risk Track and Control
 Risk log
 Review and update regularly

 Assign ownership to risk

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Constraints
 Real-world limits

 Typical constraints:
 Budget

 Schedule

 People

 Real world

 Facilities and equipment

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 The end

Thank you for your attention

and participation!

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