Scribd
Upload
11 views27 pages

OT Notes - Y10 (WK 34)

Microsoft Excel is a spreadsheet program used to organize and analyze numerical data in an orderly fashion using rows and columns to create cells for storing information. Spreadsheets allow users to perform calculations with formulas and functions, create graphs and charts to visualize data, and link data within and between spreadsheets. Common functions in Excel include SUM, AVERAGE, COUNT, MAX, and MIN to calculate values, while common graph types are column, line, pie, and bar graphs to illustrate comparisons and trends in data.

Uploaded by

Raul Prasad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
11 views27 pages

OT Notes - Y10 (WK 34)

Microsoft Excel is a spreadsheet program used to organize and analyze numerical data in an orderly fashion using rows and columns to create cells for storing information. Spreadsheets allow users to perform calculations with formulas and functions, create graphs and charts to visualize data, and link data within and between spreadsheets. Common functions in Excel include SUM, AVERAGE, COUNT, MAX, and MIN to calculate values, while common graph types are column, line, pie, and bar graphs to illustrate comparisons and trends in data.

Uploaded by

Raul Prasad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 27

Office Technology

Chapter 2: Spreadsheets
Introduction
• Microsoft Excel is a spreadsheet program that is used to
record and analyze numerical data.
• A Spreadsheet:
is divided into columns and rows which enable data to be
organized in a systematic manner
The columns and rows create cells that are used to store data
Each cell has a cell address e.g. C9
Features of a Spreadsheet
Functions of a Spreadsheet
• A spreadsheet can be used to:
1. List, sort and filter data.
2. Make calculation with functions.
3. Link data from one sheet of file to another.
Ways A Spreadsheet Can Help Students

A spreadsheet:
Is quick.
Is accurate.
Is neat and tidy.
Can be checked and corrected
Automatically recalculates values if changes are made
Creating A Spreadsheet
• To start Excel from the windows start menu, choose:
Start > All Programs > Microsoft Office > Microsoft Excel
Layout of a Spreadsheet
Entering Labels and Values
• Click on a cell with your mouse.
• Type your information (labels or values) into the cells
• Press delete key to clear mistakes
Calculations With Formulas
• Excel can be used to find totals for a column or row of numbers
or perform calculations.
• Excel does this by using formulas.
• A Formula is an expression that uses values inside cells to find
specific results.
• A formula always starts with an equal sign (=)
Four Main Operators
Action Operator Symbol
Add Plus sign
+
Subtract Minus Sign
-
Multiply Asterisk
*
Divide Forward Slash
/
Starting a Formula
1. Select the cell where you want the formula to be.
2. Type the equal sign (=)
3. Select the cell with the first value, e.g. E3
4. Then add an operator, e.g. +
5. Select the cell with the second value, e.g. E4
6. Press enter.
Functions
• A Function is a predefined formula that performs calculations
using specific values in a particular order.
• One of the key benefits of functions is that they save you time.
• Excel has hundreds of function to assist with calculations
Common Types Of Functions Are:
Function Description
AVERAGE Calculates the average
SUM Adds the values
COUNT Counts the cells in the range
RANK Ranks the cells in terms of their
position
MAX Finds the highest value in the range

MIN Finds the lowest value in the range


Finding Average
1. Select the cell where the answer is to be displayed.
2. Type an equal sign (=)
3. Then type AVERAGE after the = sign
4. Type the open bracket sign: (
5. Select all the cells to be calculated
6. Type the closed bracket sign: )
7. Press Enter.
Sum
• The mathematical symbol for sum is Σ
• You can use it to quickly add up a column or row of numbers.
• The steps for Sum are the same as Average, except that the
word ‘AVERAGE’ is replaced by ‘SUM’
Percentage
• There are 3 types:
Calculating Percentage As a Number
 For Example, if you want to calculate 25% of 50, multiply 25%
by 50.
1. In cell E4, type =
2. Select 25%
3. Type *
4. Select 50
5. Press Enter
Calculating Percentage As a Proportion
• For Example: If you take an exam and answer 90 out of 120
questions correctly, what is the percentage of correct answers?
1. Type the equal sign (=)
2. Select 90
3. Type /
4. Select 120
5. Press Enter
Calculating Percentage Change
 Percentage Change = ( b - a ) / a
 For Example, If a soccer team scores 16 goals in season 1 and 20 goals in season
2, what is the percentage change?
1. Type =
2. Type (
3. Select 20
4. Type –
5. Select 16
6. Type )
7. Type /
8. Select C2
9. Press Enter
Graphs And Charts
How To Create Graphs & Charts
1. Select all data, from top left to bottom right
2. Click on the Insert Tab
3. Select ‘Charts’
4. Select the type of chart you want
5. Click ‘Insert’
Column Graph
 Useful for showing data changes over a period of time
Line Graph
• Displays continuous data over time.
• Ideal for showing trends in data at equal intervals.
Pie Chart
• Shows the size of items in one data series, proportional to the
sum of items.
Bar Graph
• Used to illustrate comparisons among individual items.
Questions
1. State 2 features of a spreadsheet
2. List 2 function of a spreadsheet
3. Define: cell and active cell
4. Differentiate between pie graph and bar graph
5. What is a cell address?

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy