PROCUREMENT

IN PUBLIC
SECTOR
PREPARED BY :
• NORANASIHAH MALIKI
• NUR FARAHANI YUSOP
5 COMMON WEAKNESSES IN THE
MALAYSIAN PROCUREMENT SYSTEM

Failure to buy Opaqueness and Inadequate Non-existent or

Inefficient and infrastructure to ineffective
products in the right ambiguity in the
ineffective procurement support procurement, vendor
quantities, and at the
procurement process, resulting in including flaws in development
right specifications
processes, resulting leakages organization and
and prices, resulting in programs
and corruption. governance.
higher total cost of in long cycle times. (VDPs)
ownership
 3 TYPES OF SYSTEM
PROCUREMENT IN
MALAYSIA

DIRECT
NEGOTIATION
DIRECT The government chose
PURCHASE the best bid for a project
without having to go
Departments fill
requisition forms for TENDER through an open tender
process.
approval by purchasing Invitation to tender is
department. needed to provide an
opportunity for bidders
to participate.
PROCUREMENT OF MEDICAL
SERVICES DURING PANDEMIC
Bribery in the procurement of medical services, fraud
in the delivery of personal protective equipment (PPE),
and abuse of authority in the distribution of help and
stimulus packages during the epidemic were all
accused.
Wastage

Misappropriation
IDENTIFIED

Fraud of
authority
VACCINE PROCUREMENT PROCESS ISSUES
While the complexity of pharmaceutical procurement is to blame for
most of the uncertainty, a major percentage of the assaults have been
based on misinformation, deception, and conspiracy theories that
persist in the face of reality.
A considerable amount of dissent and purposeful misrepresentation has
also resulted from the exclusion of intermediaries or tender brokers from
these vaccination transactions. We applaud the government for actively
engaging with the pharmaceutical firms involved.

This is what happens when the government works directly with the provider,
with no intermediaries such as tender brokers. A considerable amount of
public money is saved, and the expense involved is greatly decreased. The
Covid-19 public health emergency has thrown a wrench into the traditional
manner of government pharmaceutical procurement.
 INTEGRITY OF
INFORMATION
PROFESSIONALISM
All parties including employees are responsible for
ensuring the Integrity of Information
All procurement transactions must be before it is presented to the Commission,
done with the highest level of integrity Tender Committee or Management for
and ethical standards. decision
making.

ACCOUNTABILITY AND CONFIDENTIALITY

TRANSPARENCY
PROCUREMENT Procurement personnel must
Transparent and accountable behaviour
in the procurement process and contract CODE OF ETHICS protect confidential information
from third parties.
awarding by ensuring necessary
information on request for quote (RFQ)

HONOURING COMPETITIVE
CONFLICT OF PRACTICES
INTEREST COMMITMENT
Any activity taken to obtain inside Suppliers must engage in healthy
information and any attempt to Suppliers must honour competition and are not permitted to
influence the procurement decision commitments in procurement engage in anti-competitive acts in
process. order to win procurement
E-PROCUREMENT

Electronic methods in E-procurement could

every stage of the ensure greater
purchasing process from transparency, and
identification of provide equal opportunity
requirements to payment, to private entrepreneurs
and potentially to contract in bidding for government
management contracts.