Management Accounting

FINC001
Understanding Financial
Statements
Unit 2
Agenda
a.To develop conceptual understanding of the fundamentals
of financial accounting system and the financial statement
b.To impart skills for understanding the financial statement.
c.This aims to understand, apply and analyse conceptual
and practical knowledge of Financial Statement for
effective analysis of business operations of an entity.

“ No one can advise you on how to manage your business

without first reviewing and understanding your financial
statements.”
What are financial statements?
Financial statements are the accounting records of a
company which shows the profitability and the financial
position of the business at the end of the year.
Accounts
Accounts are the categories into which the effects
of transactions are recorded, and from which
financial reports are created.
5 major account categories:

Income Expenses

Proceeds Costs of Assets Liabilities Equity

from sales operation
What the What the Net worth /
company company level of
own owe investment

Operations
Financial Position
Chart of Accounts
Income accounts Expense accounts
 Sales revenue  Rent

 Other income  Cost of Goods Sold (COGS)

 Marketing Expenses

 Office supplies

 Salary

 Professional fees

Asset accounts Liability accounts Equity accounts

Current assets  Accounts payable  Owner’s equity

 Cash  Credit card payable  Retained earnings

 Inventory  Loan payable

 Accounts
receivable
Fixed assets
 Equipment

 Property
Financial Statements

Income Balance
statement sheet

TYPES OF
FINANCIAL
STATEMENTS

Statement of
Cash flow
shareholder's
Statement equity

Notes to Accounts
Income & Expenses
• Income: Income is something which is earned by the
business over a period of time. For example: revenue
from sales, rent received, commission received,
discount received etc.

• Expenses: Expenses are the cost incurred by the

business over a period of time. For example: salaries
paid, advertisement expenses, discount given,
depreciation.
Income Statement /
Profit & Loss Statement (P&L)
• Shows the performance of your Income Statement
business over a period of time For the month of December 2019
Income:
• Resets at the beginning of each
Sales revenue Rs. 2,000
new accounting period
Expenses:
• Summarizes all revenue Rent Rs. 850
generated by the business
Other Expenses Rs 75
• Summarizes all expenses Salary Rs400
incurred by the business (by Insurance Rs 25
category) Advertisement Rs 250
• Calculates the net profit or loss, Total expenses Rs 1600
or “bottom line” = Income – Profit/Loss Rs. 400
Expenses
• Tells you how well your business
is operated
Purpose of Income Statement
a)Income statement helps to ascertain the Net Profit or
Loss incurred by the business which is then added to or
deducted from the capital account.

b)It helps to make comparison between the profit or loss

occurred in the previous year which helps to ensure the
efficiency of the business.

c)It also in finding out unnecessary expenses incurred and

helps to find out to control such unnecessary expenses.

d)It helps in preparation of Balance Sheet as Net profit is

calculated under income statement only.
Balance sheet
• Shows a snapshot of the business at a point in time
• Accumulates over the lifetime of the business
• Shows the net worth of the business
• The balance sheet always balances: ASSETS – LIABILITIES =
EQUITY
Balance Sheet as on December 31, 2019
Assets: Liabilities:
Cash 5,000 Accounts Payable 900
Accounts Receivable 600 Loan Payable 3,500
Inventory 900
Equipment 1,000 Total Liabilities 4,400
Equity:
Total Assets 7,500 Owner’s equity 2,700
Retained earnings 400

Total Equity 3,100

Assets, Liabilities & Equity
A.Assets: Assets are anything that is the property or the
possession of the business including the amount that is
due to it from others. For example: land and building,
plant and machinery, Bills receivable, prepaid expenses
etc.

B.Liabilities: Liability refer to the amount which the business

owes to the outsiders. For example: creditors, outstanding
expenses, bills payable etc.

C.Equity: Equity is the amount which the business owes to

its owner. It is the difference between the assets and
liabilities.
Link between Balance Sheet and
Income Statement
Profit or loss is taken from the bottom line of the income statement and
recorded on the balance sheet in the Retained Earnings equity account.
Retained earnings accumulate over the life of the business.
•When a business operates at a profit, it increases in equity (is worth
more)
•When a business operates at a loss, it decreases in equity (is worth
less)
Purpose of Balance Sheet
a)The purpose of preparing balance sheet is to know the net worth of the
business. It shows true value of an entity. Net worth is the amount that owner
owes to the business after deducting the liabilities.

b)It helps to determine the working capital is enough to sustain the operation of
the business. Working capital is the difference between current assets and
current liabilities. It ensures if the business has sufficient funds to meet its
obligations.

c)It helps to determine the amount and the nature of various types of assets
and liabilities of the business.

d)It helps to find out the exact amount of closing capital i.e. the capital at the
end of the year and to determine whether deduction or addition is to be made
in the current year.

e)It helps to determine the solvency of the firm, when the assets exceed the
liabilities the firm is considered to be solvent and it would be considered as
insolvent, its liabilities exceed the assets.
Cash Flow Statement
Cash flow statement is a financial statement that shows
the outflow and inflow of cash and cash equivalents in a
company.
TYPES OF
CASHFLOW

OPERATING CASH FLOW INVESTING CASH FLOW FINANCING CASH FLOW

The cash generated from Cash genrated from Raising and payment of
day to day activities of a purchase and sale of share capital and debt with
business. investments a business their interests and dividend
For Example: purchase or does. For Example: Issuance/
sale of goods, depreciation For Example:Purchase/sale Redemption of Equity
etc. of a building etc. shares etc.
Statement of Shareholder’s
Equity

It is also known as Statement of retained earnings. It

shows the movement in owner’s equity over a period of
time. It includes share capital issued or repaid, dividend
payments, gains and losses occurred related to equity
etc.
Exceptional Items
Exceptional items are those items which need to be
reported separately in the financial report of the
company in accordance to the Generally Accepted
Accounting Principles (GAAP). These items arise from
ordinary course of business but for the sake of clarity,
they need to be separately disclosed. They are non-
recurring in nature and do not have a predictive value.

Examples of some exceptional items are:

 Disposal of Fixed Assets,
 Disposal of Long-term Investments,
 Amount received in settlement of insurance claims
Extraordinary Items
Extraordinary items are those items that are clearly
different from the ordinary business activities. They do
not recur frequently or regularly. They are rare and
unusual transactions. These items are disclosed in the
profit and loss account as a part of net profit for the
period. They are reflected in the notes to Financial
Statement.

Examples of some extraordinary items are:

 Profit or loss from early retirement of debt
 Significant changes in the Government’s policies
 Discontinuation of a business segment
Mandatory Disclosure
Mandatory disclosure is the provision of information
according to various laws and regulations that must be
revealed to the borrowers and also the method and
timings of the disclosure. Unlike the voluntary disclosure,
it is compulsory for every company to publish such
information as per required by the law and regulations.
For example:
 Statement of comprehensive income
 Statement of financial position
 Cash flow Statement
 Auditor’s report
 Statement of change in Equity
 Corporate Governance disclosures
 Voluntary Disclosure
Voluntary disclosure is the provision of information by the company’s
management which represents sharing non-financial information,
relevant to the decision-making of users of the company’s annual
report. It is an important area in financial reporting research. Investors,
companies and the economy benefits form voluntary disclosure.
Conflicts of interest are reduced by voluntary disclosure. Shareholder
demands get affected by voluntary disclosure. For example:
 A breakdown of market share growth and information on new product
 Trend analyses and comparisons with companies
 Sale forecast breakdowns and plans for expansion
 Product descriptions and long-term objectives
 Information on shareholders and creditors, and shareholding
breakdowns
 Integrated Reporting (SEBI Guideline in 2017)
 Value Creation Model. (SEBI Guideline in 2017)
 Outcome and output of the company.
Analyzing financial statements
To obtain optimal management information from the
numbers on our financial statements, we should not
just be looked at alone, but compared against other
numbers.
To know if our numbers are “good,” we must compare
them to:
• Our expectations and needs (budget-to-actual)
• Our competitors and industry norms
(benchmarking)
• Historical performance (trending)
• Each other (ratios)
Annual Reports
Annual report comprises of financial as well as non-financial
information about the company. Annual report shows the status of
the company, management’s character and helps to analyse the
future potential of growth-related aspects of the company.
Non-Financial Information: Financial Information:
 Communication from  Auditor’s report
promoters and top-level  Financial Statements:
management Income Statement,
 Director’s report Balance Sheet, Cash flow
 Management discussion and Statement
analysis (MDA)  Notes to Financial
 Details of personnel In-charge Statements
 Corporate governance Reports
 Related party disclosures
 Notice of Annual General
Meeting (AGM)