Inspire your Business

SunJewels – SAP S/4 HANA Conversion

Castaliaz Technologies Private Limited

 Agenda

Background
1

Castaliaz SAP
S/4HANA Migration 2
Overview &
Approach

3 Scope and Delivery

Model

Why Castaliaz 4

5 Next Steps
 Table of Contents

Background
1

Castaliaz SAP
S/4HANA Migration 2
Approach

3 Scope and Delivery

Model

Why Castaliaz 4

5 Next Steps
Castaliaz is pleased to respond to Client’s RFP and to offer our professional
services to support the migration to SAP S/4HANA

Executive summary
 Sunjewels intends to deploy SAP S/4HANA 1709.
 Sunjewels plans to migrate its current SAP ECC system to S/4HANA system along with lot of functional
improvements, process automation and system enhancements.
 Based on our Presence in Discreet Manufacturing Industry, SAP Certified Solution for Discreet Manufacturing
industries and SAP Deployment Methodology “Activate” as well as the experience and skills of our consultants
Our Proposed Solution we will minimise the project risks of Sunjewels Private Limited and enable Sunjewels benefits in IT and business in a
very fast way
 We will bring in our Best Practice Discreet Manufacturing in Jewellery processes and accelerators for the project
and combine it with our Onshore and Offshore approach leveraging both local onsite and offshore capabilities
 We are fully committed to support Sunjewels in achieving their objectives and goals as a long term partner with
Castaliaz Executive Management Sponsorship

 Faster ROI: By leveraging our experiences and preconfigured assets and methods we see a total timeframe of 8
months for doing the SAP S/4HANA Implementation
Project Approach & Timeline  Faster delivery: The timeframe will be reduced to the final Go-Live in 6 Months and 2 Months post Go Live support.
 Reduced risk: We have done this many times before and therefore are able to secure the integration within the local
and international Client business and IT landscape as well
 Table of Contents

1 Background

Castaliaz SAP
S/4HANA Migration 2
Overview &
Approach

3 Delivery Model

Why Castaliaz 4

5 Next Steps
Castaliaz Executive Overview
Castaliaz Executive Overview…
Introduction to S4H Migration Castaliaz way (1)
Castaliaz Executive Overview…
Introduction to S4H Migration Castaliaz way(2)
How Castaliaz can help you Accelerate to SAP S/4HANA
Your Migration Journey
 Background
1

Castaliaz SAP
S/4HANA Migration 2
Overview &
Approach

3 Scope and Delivery

Model

Why Castaliaz 4

5 Next Steps
Engagement Scope
Organization, Location, Business

Organization Scope Location Scope Line of Business

 SunJewels Private Limited  Corporate Office: Manufacturing & Distribution

 Mumbai
 Gold & Diamond Jewellery
 Factory Locations
 Seepz
 US Office
 NY
Engagement Scope
Functional + Technical Scope

Functional Scope Technical Scope Development Scope

 Financial Accounting  NetWeaver Scope – S/4 HANA  Code Conversion and

 Controlling 1709 Optimization of ABAP
 Migration/Conversion to S/4 Developments (WRICEF) – To
 Sales & Distribution be done by SunJewels and
HANA Development system
 Materials Management  Migration/Conversion to S/4 Castaliaz Team
 Activation of Standard Fiori
 Production Planning HANA Quality system
apps
 Quality Management  Migration/Conversion to S/4
HANA Production system
 Installation of FIORI Server
 Installation of Solution Manger
7.2
Engagement Scope
Functional Enhancement

Additional Dual Quantity to Relook at Master Change in

Multi Purpose
Metal/Component be updated on Real Data, BOM, Batch Inventory
Ledger
in BOM Time design Valuation

Quotation Improvement in
Change in Value Rebate and Scale Material Ledger for
Generation for Financial
Addition Wise Pricing Stock Accounting
Sales Team Accounting

Introduction of Proper
New Metals & its Implementation Capacity Planning Automation in Implementation of
impact on and Utilization of and Scheduling Finance Processes INDAS
processes COPA

Changes to existing Implementation of

Org Structure SAP for US Entity

Functional Enhancement is over and above the existing Processes Can be achieved using Catch Weight Solution
Technical Scope

WRICEF Development NetWeaver

• No of Objects – 25 • Installation of S/4 HANA
FIORI
• Simple - 12 1709 systems (DEV, QAS &
• Activation of all standard
• Medium - 10 PRD)
Apps (1000+)
• Complex – 3 • Installation of FIORI
• Code Conversion and • Installation of Solution
Optimization Manager 7.2
Activities
# Activities Sub Activity
1 Upgrade to Ehp7- ECC Technical Upgrade
S/4 Migration
SQL to HANA
ECC
2 Application migration to S/4
SQL to HANA
BW
Application migration to S/4
Installation and Configuration
3 FIORI
Deployment of FIORI APPS

4 Solution Manager Installation and Configuration (Version 7.2)

5 Tools for Project Management Solution Manager or other Tool

Implementation of New Requirement in S/4HANA As per details mentioned in Functional Enhancement + Simplification in
6
1709 S/4HANA

• Listing of Customised Transactions

7 Listing of all existing developments • Listing of Customised Reports
• Listing of Customised Outputs

8 Backup strategy To be devised based on Solution provided by Hardware Partners

9 High Availability To be suggested by Hardware Partners

Business Benefits on S/4HANA for SunJewels
# Activities Pain Point Benefits on S/4HANA
Currently there is not standard method to achieve this and
On S/4HANA, this process can be configured using
hence customised development is carried out which is not
1 Dual Quantity for Diamonds standard functionality. This will reduce the manual efforts
a advisable solution as the change is dynamic and all
needed to calculate and eliminate errors
scenarios cannot be built
This process will run much faster on S/4HANA and the
2 WIP Calculation Currently takes a long time to process and post WIP calculation and posting will be carried out at a tremendous
speed
On S/4HANA, COPA reports will be extracted within 5
3 COPA Report Currently takes time to process records for a longer period
mins due to its in-memory computing technology
With S/4HANA, material ledger will be activated which can
Users are not able to interpret or understand due to what
4 Price Variation track price changes due to a particular transaction which
transaction there is an impact on price variation
users can interpret easily
Pricing calculation is completely customised due to the
nature of complex calculation. Currently lot of time is
With S/4HANA’s powerful computing speed, the pricing
Price Calculation in Sales Order and taken in processing pricing calculation in sales order and
5 calculations would be carried out much faster thereby
Invoicing Invoices. If the Order is with large volume of Items then it
reducing the time to complete processing of transactions.
takes more than 30 mins to create or change one sales
order
Currently payment approval process is not available on
6 Payment Approval Approval process is available as standard in S/4
ECC

Reconciliation will have to be carried out between FI and

7 Reconciliation between FI and COPA In S/4, the process of reconciliation is eliminated
COPA modules to verify and match the details
All transactions are managed using GUI and runs only
8 Ease of Operations All transactions can be carried out from smart devices
from Desktop / Laptops
S/4HANA provides real time analytical data for faster
9 Ease of Reporting No Real Time Analysis available on ECC
decision making
Implementation Approach

Green Field Conversion of Existing ECC

Implementation system to S/4HANA 1709
Implementation Approach
Green Field Implementation of S/4HANA
Implementation Approach
Conversion to S/4HANA
Castaliaz Migration Approach – RACI

Migration Assessment Technical Migration Optimization

Analyze Prepare Migrate Adapt Test Optimize

Client’s Confirmation

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Unit Testing,
Adapt custom
Finalize scope, Prepare the system IST, UAT, Custom code
Perform Migration code for
Plan, WBS for migration Performance optimization
compliance
Testing

Onshore SAP S/4 HANA Migration Factory Factory

Project Manager Project Manager Project Coordinator Project Manager

Project Coordinator Offshore Delivery Lead Solution Architect Offshore Delivery Lead

Solution Architect Delivery Team Delivery Team

Key Users & IS Team Key Users & IS Team Key Users & IS Team

Tools, Templates, Best Practices, Accelerators

Client’s Team CastaliazTeam Release Milestone

Castaliaz Migration Approach – RACI

Task CL PC SA DL
Final Statement of Work A/R C/I C/I I
Effort estimation for the Service C/I A/R R I
Schedule creation C/I A R C/I
Infrastructure availability A/R I I I
Code Adaptation/Optimization I I A R
Issue Resolution A/R I C/I C/I
Technical Unit Test C/I I A R
Functional Testing A/R I C/I C/I
Bug qualification R I A/R C/I
Bug Fixing C/I I A R
QA check I I A R CL Client Team

Final Delivery I I A R PC Project Coordinator

SA Solution Architect
Sign off R I A C/I
DL Offshore Delivery Lead/Team
Overall Service Delivery C/I R A/R R
Holistic Approach from Castaliaz for SAP Business Suite Powered by SAP S/4HANA

Benefit from Castaliaz SAP HANA Accelerated Migration Factory

Strategic Value Assessment Value Migration Continuous Improvements

Identify improvement SAP HANA Custom Code Optimization

Migrate & Adapt
areas Adoption Roadmap (wave 2)

Time
Step 2 Step 4 Step 6

Step 1 Step 3 Step 5 Step 7 Business

Performance

SAP HANA Quick Custom Code

Migration Assessment
assessment Optimization (wave 1)
Castaliaz Migration Approach
Castaliaz Migration Assesment
Castaliaz Technical Migration Approach
Castaliaz Code Optimization
Castaliaz S/4HANA Conversion
Implementation Methodology
Overview of Castaliaz' s SAP HANA Migration Methodology
Conversion Path
Initiation
Conversion Path
Preparation
Conversion Path
Realization
Conversion Path
Final Preparation
Conversion Path
Go-Live and Support
Project Organization
Project Sponsor

Project Management Committee

Project Manager (Castaliaz) Project Manager (SunJewels)

SAP FI SAP CO IT SAP Finance

SunJewels Team
SAP SD IT Infra Procurement
Castaliaz Team

SAP MM Basis Sales

SAP PP ABAP Inventory

SAP QM Production

SAP S/4HANA
Quality
Netweaver

SAP S/4HANA
ABAP
Project Deliverables

Project Deliverables Project Deliverables Project Deliverables

 Project Charter  Configuration Document  Cutover Strategy

 Project Plan  Data Migration Plan with  End user manuals in MS-Word
 Project Kick-off Presentation Templates  S/4HANA system with
 Business Process Master List  Functional Specification processes as per BPML
Document  Issue Tracker
 Fit-Gap Analysis
 Technical Specification  User Manual – Video**
 Code Conversion List Document
 WRICEF List  Project Closure Statement
 Testing Strategy
 Training Strategy
Development, Testing & Training Strategy
Development Strategy

Project

ABAP
Business Objects
Requirements

Development Process
Develop Analysis Design Code Unit Test Client Testing

Step 1 Step 2 Step 3 Step 4 Step 5 Step 6

Functional Analysis of Review or Client
Specifications Functional Develop Build Code Unit Testing Testing
Specifications Design

Performed at Offshore Locations Performed at project site

Performed at project site

Client Coordinator Offshore Coordinator Client Coordinator

SAP Functional Experts Remote ABAP Developers SAP Functional Experts
End Users End Users
Development, Testing & Training Strategy
Development Strategy
Step 1 – Functional Specification Step 2 – Analysis of Functional Specification
• Functional Specification will be documented at client site by • The Onsite Technical Team will review the Functional Specification.
the Functional Consultants on the project. • If updates are required, the Functional Specification will be passed back
• Importance of functional Specification document. to the author.
 This will ensure that the functional specification has the • The functional specification will be signed off and all subsequent
required information, based on which the Technical changes will be documented as a change request to document another
Specification will be documented by the developers. version of the functional specification.
 Technical Team develops a good understanding of the • Once the Functional Specification is signed off, development efforts will
requirements. This will help them document the be estimated and assigned to the Object by the technical team.
technical design document in an efficient manner . • The signed functional specification will be assigned to onsite coordinator
• A functional specification with a detailed business logic will who will send it to Mumbai or Bangalore for development of Technical
subsequently be used in documenting test cases. Specification.

Step 3 – Technical Design Document (Technical

Step – 4 Build Code
Specification) • Approved Technical specifications will be assigned by the onsite
• Documentation procedure will guide the developers to
Technical team lead to the onsite coordinator.
document the technical specification. • ABAP development will be done against an approved Technical
• Once complete the technical specification will be sent to the
Specification only.
onsite coordinator who in turn will present the document to • Programming standards published by client will be the guidelines for
the technical team for review, approval and signoff.
• Technical Specification will be approved by the onsite development.
• Additional information, if required, will be documented as an issue log
Technical Team.
• All changes towards non-conformance to the functional and sent to onsite for resolution. The onsite coordinator, with help from
the onsite technical team, will approach the onsite functional team for
specification will be documented in the review log and onsite
resolution and revert with the resolution to the offshore team.
coordinator will decide whether the changes are done onsite • Once the code is complete it will be approved by the offshore
or sent back to offshore location.
coordinator for unit testing.
Development, Testing & Training Strategy
Testing Strategy

Unit Testing – verifies that individual programs execute without error, perform within set
standards and are of good quality. Unit testing is an iterative process that occurs during the
system development effort. • All configuration settings
• Authorization Objects (Roles and
Responsibilities / User Profiles)
• All Developments, Reports, Forms,
Interfaces, User-Exits,
Conversions, Components
Scenario Testing - executed to ensure that the transactions selected and/or any new • Integration scenarios covering
configuration performed in SAP and system bolt-on work to support a specific business end-to-end business processes
• Simulate a end-to-end business
process. A single business process typically spans a number of transactions.
process as would be done in real-
life environment
• Integration testing will be done by
Customer Key User Team and sign
System Integration Testing – Final Integration Testing plan along with the testing scope and off will be provided
scripts will be prepared and used for integration testing of the business process scenarios
encompassing multiple modules. This is the final business process test of the process
before starting production. The test concludes with a message stating that the system is
acceptable
Development, Testing & Training Strategy
Training Strategy
User Manuals
• Application Consultant team shall prepare the User Manuals for each transaction as per the Business Process Master List.

Training Infrastructure
The Customer Key User Team needs to be provided with the following for completing the Training:
• Business Process Master Lists
• User Manuals
• Network Access LAN
• Access to the SAP Training Environment (login)
• Customer will Provide all Training Infrastructure for Training

Training Methodology
• Application Consultant team shall train the Customer Key Users allocated for the respective function. The training content would have
incorporated all the transactions related to the Business Processes that the Key User is responsible for.

Training Scope
• Castaliaz will conduct on-the-job knowledge transfer sessions for the core team users based on "Train-The-Trainer" concept to address
the training requirements of the power / end-users During the project, these core team users will then conduct power / end-user
trainings in the Organization.

Training Sign-Off
• Once the training is completed by Application Consultant team, the Customer Key User team shall sign-off the Training Phase in the
prescribed document
• Training sign-off is restricted to Training provided to Key User Only
Post Implementation Support
Support
Post Go-Live Support
• Castaliaz will provide Onsite support for 2 months post Go-live for all modules
• During this period team will provide support to Core team and users in operational issues and also hand holding to IT team

Hyper Care
Castaliaz recommends an Onsite and Offshore Support during the hyper care phase for a period of 2 months
• 4 Weeks onsite support during the month for ABAP – Total 8 weeks onsite
• 2 weeks Onsite support during the Month for all modules except ABAP – Total 4 weeks Onsite
• 2 Weeks Offshore Support during the month for all modules except ABAP - Total 4 weeks Offshore

Regular Support
• Post Hyper Care, Castaliaz will provide regular Offshore support which is currently being used, the man days for support will be decided
mutually during the Hyper care Phase
Critical Success Factors

 The Top management team must provide visible involvement and committed leadership to the
project.
 Availability of Core team towards the Project during all Phases.
 The timeline should be aggressive yet achievable, such that it should be able to instill and maintain a
sense of urgency. Quick decision-making is the key towards achieving the timelines.
 Timely evaluation of deliverables, feedback & Sign-offs by Business Process Owners and Key Users
should take place.
 Identify, track and resolve issues as quickly as possible using fact-based methods.
 Accurate Data: Since VKL has multiple systems running there is a challenge in data Collection and
Cleansing which needs utmost care and attention.
 Master data Team should be formed for Master data collection and cleansing (merging same
customer, vendor and Material into a single Master record, cleansing open items data)
Assumptions

 Core team shall be available for 100 % of the time for the entire duration of the Project. Core team
shall be responsible for execution of tasks.
 Relevant Hardware required for the project would be available before Project Kick-off.
 Prior to start of the “Realize Phase”, business users shall provide the necessary sign-off for the
“BPML and Fit Gap” documents within 3 working days of presenting the document.
 Changes to the “Project Scope” will be processed in accordance with the “Request for Change”
procedure. The investigation and the implementation of scope changes may result in modifications
to the estimated schedule, charges, and other terms of these services to be provided by Castaliaz.
However Castaliaz, using its expertise will raise as many questions as possible to elicit and know the
business process in detail so as to eliminate the Request for Change Procedure.
 Any change in timelines required due to intervention of the “Third Party” (if any) in interfacing with
SAP shall be outside the scope of this contract.
Exclusions

 Business Process Re-engineering in case of Technical Migration

 Mergers / Amalgamations / Acquisitions of organizational units like companies, apart from the ones
mentioned in the scope
 Implementation of new dimension products or new modules other than stated in this Presentation
 Configuration of New Company / New manufacturing plant(s) / New Depots or Sales Locations /
New Branches or Sales Offices / New Subcontracting Locations other than those mentioned in this
Proposal
 Historical data migration other than standard transactional data i.e. Master and Cutover data – this
is applicable only for New Implementation. Incase of Migration, complete historical data will be
migrated.
 Agenda

Background
1

Castaliaz SAP
S/4HANA Migration 2
Overview &
Approach

3 Scope and Delivery

Model

Why Castaliaz 4

5 Next Steps
Why Castaliaz
Castaliaz is geared to meet demands and dynamics of growing business with the latest mobile
solutions, business analytics, business process improvements, and cutting-edge technology
innovations

Fast Track
Implementation Adopt
with Certified innovations
Relationship Expert Knowledge Track Record
Solutions (Discreet, and stay
Pharma, Jewellery, competitive
S/4 Migration,

Custom Tailoring Goal Driven Future Oriented Managing Change Support

Castaliaz a India Pureplay, Decade old organization in SAP Professional and technical consulting and
Partnered with SAP
Alliance, Partner & Achievement

SAP has the largest market share for ERP globally.

Castaliaz is an Authorized Reseller and Extended
Business Management Partner of SAP.

SAP has awarded Castaliaz as

“Partner of the Year” in the category
“Extended Business Member”.
SAP S/4 HANA
Partner Recognition
SAP S/4 HANA
Partner Recognition for migration to S/4HANA
GST Solution Centre
 Contact Us

Castaliaz Technologies Private Limited

Email: info@castaliaz.co.in

Website: www.castaliaz.co.in

Corporate Office & SAP Centre of Excellence Global Delivery Centre

503-504, United Business Park, 402, 4th Floor, Momdi Business Centre
Road No 11, Plot no A-40, Wagle Estate, 134, Infantry Road - 560 001
Thane – 400 604, India. Bangalore, India.

Tel: + 91 22 2583 8801 Tel: +91 80 4900 6500