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Resolution Making - San Juan

The document provides guidelines for writing resolutions, including the basics, parts, and tips. A resolution is a formal statement of intended action by a group that is specific and temporary. It is drafted by any delegate and expresses the general desire of the body. Resolutions are usually written informally then adopted formally. The key parts include the heading, number, title, whereas clauses describing the issue, resolved clauses stating solutions, and a concluding portion with signatures. Drafters should identify a simple issue, research solutions, write a title speaking to the issue, use factual whereas statements, and specify actions in the resolved clauses. A resolution requires a motion

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Mhen M. Sudara
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21 views29 pages

Resolution Making - San Juan

The document provides guidelines for writing resolutions, including the basics, parts, and tips. A resolution is a formal statement of intended action by a group that is specific and temporary. It is drafted by any delegate and expresses the general desire of the body. Resolutions are usually written informally then adopted formally. The key parts include the heading, number, title, whereas clauses describing the issue, resolved clauses stating solutions, and a concluding portion with signatures. Drafters should identify a simple issue, research solutions, write a title speaking to the issue, use factual whereas statements, and specify actions in the resolved clauses. A resolution requires a motion

Uploaded by

Mhen M. Sudara
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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GUIDELINES

FOR WRITING
RESOLUTIONS
Mhenard M. Sudara
BASICS OF A
RESOLUTION
What, Who, Why,
When & Where
“
WHAT IS A RESOLUTION?
A Resolution is a formal way of stating
intended action by a group of people
which is specific in scope and
temporary in character. It is the
tangible product of a committee's
deliberations.
“
WHO WRITES A RESOLUTION?
Any delegate in the committee can
write a resolution. The author of a
resolution is called a sponsor. Most
resolutions have multiple sponsors
because it takes a group of people to
share good ideas and to come to a
consensus.
“
WHY PASS A RESOLUTION?
A Resolution expresses the general
desire, sentiment or opinion of the
adopting body. It is an opportunity to
address problems, situations, or
concerns related to the general welfare
of the committee and its members.
“
WHEN AND WHERE IS A
RESOLUTION WRITTEN?
Resolutions are usually written in
informal settings where the sponsor/s
are free to collaborate on ideas with
each other which is later deliberated
and adopted during a formal meeting.
PARTS OF A
RESOLUTION
The heading is the administrative/organizational
portion of a resolution. It contains the name of the
committee/council, the meeting details, and the present
members during the passage of the resolution.

Heading
The resolution number is an assigned digit by the
adopting body in a sequential manner. It is usually
followed by the year when it was passed.

Resolution Number
The title of the resolution must appropriately
reflect the intent of the committee/council in a
concise and specific manner.

TITLE
The pre-ambulatory clauses also known as
whereas statements provides the rationale or
background of the issues that the committee wants
to resolve. It supplies the reasons for the adoption
of the resolution in logical sequence. Each clause
will begin with “WHEREAS”

Pre-ambulatory clauses
Operative clauses also known as Resolved Statements state the
solutions that the sponsors of the resolution proposes to resolve
the issues. The operative clauses should address the issues
specifically mentioned in the pre-ambulatory clauses above it.
Clauses appear as:
“BE IT RESOLVED”
“RESOLVED FURTHER
“RESOLVED FINALLY”

Operative
clauses
The last part of the resolution should embody the
date and place of approval, certification of the
secretary, signatures of the present members and
attestation of the presiding officer.

CONCLUDING
PORTION
TIPS ON
DRAFTING A
RESOLUTION
1.
Identify your issue – keep it
simple

15
2.
Ensure the issue has not been
addressed at the local or
national level

16
3.
Research your issue. Look for
legal bases and possible
solutions

17
4.
Put it on paper.

18
5.
Form a title of the resolution
that speaks to the issue that you
want to document

19
6.
In writing whereas statements begin by introducing the
topic of the resolution. Be factual rather than speculative
and provide or reference statistics whenever possible. The
statements should briefly identify the problem, advise the
timeliness or urgency of the problem, and the effect if the
issue will be resolved.

20
7.
The Operative clauses of a resolution tell the reader
what ACTION which should be taken to solve the
problem set up in the whereas statements. The
resolved clauses should be the strongest part of your
resolution.

21
8.
There should also be a place for the
presiding officer, the secretary and the
present members to sign and date of the
resolution.

22
9.
Immediately submit the resolution to the
concerned individuals/ agencies after
signing and always keep a file for the
organization.

23
ADOPTION OF THE
RESOLUTION
A resolution is adopted by a motion and second,
and usually requires a vote in the affirmative by
a majority of all members present, depending on
the by-laws of the organization.
“
Understanding better how
resolutions are written should
take any intimidation out of the
process. Once you get started,
you’ll find that it’s actually
pretty easy and you’ll probably
enjoy it.
Questions
27
Thank You!
Soli Deo Gloria!
WORKSHOP:
1. Group yourselves
2. Draft a resolution of your choice
3. Assign a presiding officer and a
secretary
4. Assign roles for the remaining members
5. Make a skit of a meeting to adopt the
resolution using parliamentary
procedures. You may add other items in
your agenda.
6. Presentation and critiquing will be
tomorrow at exactly 8:00 AM.

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