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File Naming Convention and Version Control - M.H

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Mhai Vargas Hernandez
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103 views28 pages

File Naming Convention and Version Control - M.H

Uploaded by

Mhai Vargas Hernandez
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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File Naming

Conventions and
Version Control
• Importance of File
Naming Conventions
• Understanding Version
Control
• Best Practices in File
Naming Convention
and Version Control
Naming Conventions
Is a consistent method of creating
a file name to your electronic record.
b
1. Document Content
2. Document Completions
3. Is it a Record?
Importance of File Naming Convention

ORGANIZATION

• Helps maintain a systematic


structure.
• Facilitates easy navigation and
retrieval of files.
Collaboration

• Enhances collaboration among


team members.
• Reduces confusion and minimizes
errors.
Common Challenges Without File Naming Conventions

Chaotic File Structure:

• Difficulty in locating files.


• Risk of data loss.
DRAFT? First DRAFT?
SECOND DRAFT?
Second DRAFT?
FINAL?
FINAL?
Thesis Draft Thesis final final draft

Thesis final draft

Thesis Questionnaire Final Questionnaire

Proposal defense Proposal defense final

Vargas 2019

Effectives in Libraries 2019

Gdhdhhuwjndsnmdsuekgdhsjsk
ABC_ThesisDraft_20230803 ABC_ThesisDraft_20230822

ABC_ThesisDraft_20230806
ABC_ThesisDraft_2023

ABC_Thesis_2023 ABC_ThesisQstnr_20230912
ABC_ThesisQstnr_20230812

ABC_ThesisQstnr_2023

ABC_ThesisPDefense_20231106 ABC_ThesisFDefense_20231106

ABC_ThesisPresentation_2023

Vargas_2019_20231107

ABC_ThesisReferences_2023

Effectives in Libraries_Vargas_2019_20231107
Components of a Good File Naming

Date:
• Incorporate creation or modification date.
Project/Topic Identifier :
• Clearly indicates the associated project or topic.
Version Number:

• Helps in tracking different versions.


Characteristics of Effective File Names

Descriptive:

• Clearly reflects the content of the file.


• Includes relevant keywords.
Consistent:

• Follows a standardized format.


• Adheres to a predefined naming convention.
Components of a Good File Naming

ABC_ThesisDraft_20230803
ISO DATE STANDARD

YEARMONTHDA
Y

File code YYYYMMDD


Date
Subject
Understanding Version Control

Revision control is a method of


adding information to the file
name to keep track the
information.
Revisable Documents
Revisable Documents

ABC D etc.
MVH_BusinessProposalMinutesMeetings_RevA.docx

MVH_BusinessProposalMinutesMeetings_RevA.JLedits.docx

MVH_BusinessProposalMinutesMeetings_RevB.JLedits.docx

MVH_BusinessProposalMinutesMeetings_RevC.JLedits.docx
MVH_BusinessProposalMinutesMeetings_Rev0.docs

X
MVH_BusinessProposalMinutesMeetings_Rev0_final1.docx

MVH_BusinessProposalMinutesMeetings_Rev0_final final1.docx

MVH_BusinessProposalMinutesMeetings_Rev0.docx
MVH_BusinessProposalMinutesMeetings_Rev0.pdf
WHAT WE
LEARNED:
1.WHAT THE DOCUMENT IS ABOUT?
2.WHERE IT IS IN DRAFTING?
(FIRST DRAFT, UNDER REVIEW, FINAL)
3. WHETHER THE DOCUMENT HAS BEEN
ACTED UPON AND / OR IS IN USE?
BusinessProposal.V.1.1.3.Final Final Draft.docx

MVH_BusinessProposal_20231115_Rev0.pdf
“Proper naming of
documents doesn’t need to
be difficult but it does need
to be apply consistently,
documented and shared
with your units.”
MAIREN VARGAS HERNANDEZ, R.L.,MLIS
Periodical Section – Librarian
Catanduanes State University

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