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Function Categories in Excel

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16 views13 pages

Function Categories in Excel

Uploaded by

Raghav Naagar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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Function Categories in Excel

1) Mathematical and trigonometric functions


2) Date and time functions
3) Text functions
4) Logical functions
5) Statistical functions
6) Financial functions
7) Lookup and reference functions
8) Database functions
Date & Time Functions
• Format: DD/MM/YYYY
• To get the year of a date, use the YEAR
function.
Ex: =Year(A1)
• Note: use the MONTH and DAY function to get
the month and day of a date.
• To add a number of days to a date:
Ex: =A1+5
• To add a number of years, months and/or days:
= Date( Year(A1)+4, Month(A1)+2, Day(A1)+5)
• Current Date & Time: To get the current date
and time, use the NOW function. =Now()
• Hour, Minute, Second: To return the hour, use
the HOUR function. =Hour(A1)
Note: use the MINUTE and SECOND function to
return the minute and second.
• Time Function: To add a number of hours,
minutes and/or seconds, use the TIME
function.
=Time(Hour(A1)+2 , Minute(A1)+5,
Second(A1)+10)
Text Functions in Excel

• 1. Left (): You can use the Left function when


you want to extract the leftmost characters
from a string.
Syntax =left(text, num_char)
2. Right(): Similarly, you can also use the Right
function to extract the rightmost characters
from a string.
Example:
3. Len (): Len function in Excel helps you to
know the length of a string that is number of
characters in a string.
Syntax = LEN(text)
• Note – Spaces are included while calculating
length.
Ex:
4. Mid (): Mid function in Excel is used to
extract the characters from the middle of a
string.
Syntax = MID(text, start_char, num_chars)
Ex: =Mid( excel, 3,2) //RETURNS ce

• 5. Find (): Find function in Excel is used when


you want to know the position of certain
characters in a particular string. Syntax
=FIND(find_text, within_text,[start_num])
Ex: = Find(“c”,A1) //A1= excel, returns 3
6. Proper (): Proper function in Excel capitalizes each
word in the string that is, it converts the case into
proper case.
Syntax =PROPER(“I love my india”)
Returns I Love My India
7. Rept (): Rept function in Excel is used when you want a
certain text to be repeated certain number of times.
Syntax =REPT(“hello”, 5)
Returns hellohellohellohellohello
8. Trim(): Trim function in Excel removes the unnecessary
spaces from a particular string.
Syntax =TRIM(“ GIBS – management institute “)
Returns GIBS- management institute
9. Upper(): Upper function in Excel converts the
text into Upper case from lower case.
Syntax =UPPER(Text )
10. Substitute (): Substitute function in Excel
helps to replace existing text with a new text
in a particular string.
Syntax =SUBSTITUTE(text, old_text, new_text,
instance number)
11. Concatenate (): Concatenate function in
Excel helps to join the text of two or more
cells. Syntax =CONCATENATE(text1, text2….)
Logical Function
1. AND: Returns TRUE if all of the arguments evaluate
to TRUE.
=AND(A2>=10, B2<5) The formula returns TRUE if a
value in cell A2 is greater than or equal to 10, and a
value in B2 is less than 5, FALSE otherwise.
2. OR: Returns TRUE if any argument evaluates to TRUE.
=OR(A2>=10, B2<5) The formula returns TRUE if A2 is
greater than or equal to 10 or B2 is less than 5, or
both conditions are met. If neither of the conditions
it met, the formula returns FALSE.
3. NOT: Returns the reversed logical value of its
argument. I.e. If the argument is FALSE, then
TRUE is returned and vice versa.
=NOT(A2>=10) The formula returns FALSE if a
value in cell A1 is greater than or equal to 10;
TRUE otherwise.
4. XOR: Returns a logical Exclusive Or of all
arguments. =XOR(A2>=10, B2<5) The formula
returns TRUE if either A2 is greater than or
equal to 10 or B2 is less than 5. If neither of
the conditions is met or both conditions are
met, the formula returns FALSE.
Database functions
• DAVERAGE: Calculates the average of values in a field of a list
or database, that satisfy specified conditions
• DCOUNT: Returns the number of cells containing numbers in
a field of a list or database that satisfy specified conditions
• DCOUNTA: Returns the number of non-blank cells in a field
of a list or database, that satisfy specified conditions
• DGET: Returns a single value from a field of a list or
database, that satisfy specified conditions
• DMAX: Returns the maximum value from a field of a list or
database, that satisfy specified conditions
• DMIN: Returns the minimum value from a field of a list or
database, that satisfy specified conditions
Statistical functions

• Average: To calculate the average of a range of


cells, use the AVERAGE function.
• Median: To find the median (or middle
number), use the MEDIAN function.
• Mode: To find the most frequently occurring
number, use the MODE function.
• Standard Deviation: To calculate the standard
deviation, use the STEDV function.
• Min: To find the minimum value, use the MIN function.
OR
• Small: To find the second smallest number, use the
following SMALL function.
• Small(range,position)

• Max: To find the maximum value, use the MAX


function.
OR
• Large: To find the third largest number, use the
following LARGE function.
• Large(range,position)

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