LESSON 9: BRUSHING UP

ON WORD PROCESSING

ICT ESSENTIALS FOR THE FUTURE

 MS WORD SCREEN

Microsoft Word (MS WORD) is one of the most widely used word
processing software. It runs on top of the Windows operating system and is
bundled with the Microsoft Office Suite, a commercial software application.
MS Word has a user-friendly interface that is used with a mouse and
keyboard. There are also tools emerging with voice-recognition that allow
users to speak the words or letters that they want to input into MS Word.
 MS WORD FEATURES
Cut and paste. This technique allows ease of copying, pasting, and
arranging document components. Ctrl+C and Ctrl+V are two commonly
used shortcuts. To copy, select what you want to copy, press Ctrl+C, then go
to where you want to paste it and press Ctrl+V. Note that this feature can
also be used in other Windows application.
Using tables. To insert a table in the document, just click the insert tab,
then Table button. You can specify the numbers of rows and columns as well
as other properties using the menu options that appear.
 MS WORD FEATURES
Inserting Graphics. When inserting graphics into the document, choose a
file format like JPEG as this is relatively smaller size compared to other
formats like BMP. Inserting graphics of large file size to an MS Word
document can be disadvantageous because it not only increases the size of the
document but it also shows down the display of the document.
Using Text Boxes. Text box is box where you can type text inside. This can
be used to separate text or put a box to a sentence or paragraph in order to
emphasize that part of the document. To insert box, click the box icon on the
drawing toolbar, then type the text inside the text book.
 MS WORD FEATURES
Using WordArt. WordArt is a predefined template on formatting or
adding effects on fonts in the form of graphical images. You can use this for
making titles of documents, for example.
Using spell and Grammar check. The spell and grammar checker are
artificial intelligence features that have been incorporated in MS Word.
 COMMON MS WORD PROBLEMS
Here are some common problems you may encounter while using MS
Word and their possible solutions:
Virus. Scan the entire file system for viruses on a regular basis. Infected
files should be treated or deleted.
Common save file. Check red/write permissions on the folder disk.
Check also if the disk is full.
Cannot open file. Make sure that the file or disk is not corrupted. Mae
sure also the real file was saved and not the shortcut of the file.
 COMMON MS WORD PROBLEMS
Problems in inserting graphics. Check the layout and colors. Each
image has properties in order to mix text and graphics. You can also change
the color of the text and graphics to grayscale or a specific color.
Recovering deleted files. Deleted files go to the Recycle Bin where you
can recover them. But files deleted from the recycle bin itself will no longer
be recovered.
 SAVING AND PRINTING MS WORD
DOCUMENTS
When saving an MS Word document, you specify the destination of the
saved file, then give a filename with the extension .doc or .docx. For security
reasons, you can create a password to open or modify the document.
You can save files into different versions to avoid overwriting documents
that you may need to go back later on. Computers nowadays have large
enough dusk spaces for making identical copies of files with different
versions. You can also save a Word document to a different format such as
Web page (.html.)
 COMMON MS WORD PROBLEMS
You can print a MS Word document using a:
Local printer. This is the printer connected to the computer where you typed the
document.
Network printer. This printer is not connected to your computer but located
somewhere in your local area network (LAN).
PDF printer (Acrobat Distiller). This prints the document in PDF format. It should
first be installed.
Before you print your document you can use Page Preview to check if the document is
okay for printing.
 USES OF MS WORD
MS word is one of the most popular office applications widely used for
the production of resumes, research papers, technical documents, letters,
forms, tables, brochures, proposals, surveys, and marketing research. MS
Word documents can be shared through the internet by attaching to e-mails,
linking using HTML from a web page, or uploading to an FPT or Web
server. If you have an FPT server, you can upload you MS Word document
to it and let your recipient download it from the URL of the FPT document.
 ETHICAL USE OF MS WORD
1. Do not tap hard on the keyboard when typing on your computer
2. Do not just copy copyrighted items from the Internet, especially images
and texts.
 ROUND UP

The word processing program, MS Word, is the most popular with

computer users when it comes to typing things like resumes and research
papers. MS Word has featured which allow users to manipulate letters, texts,
and features.
 Activity!

• Make a table on Microsoft word about your school schedule this Tuesday.
The table should contain three columns. The columns should contain your
subjects, the time of the subjects, and if you attended the class or if you
accomplished the task the teacher has given to you.

Subject Time of Subject Attended/Accomplished

the task