University of Lagos

School of Postgraduate Studies

Department of Systems Engineering

DEVELOPMENT OF A SMART ATTENDANCE MANAGEMENT

SYSTEM WITH GEO-LOCATION TRACKING TECHNOLOGY FOR

EFFICIENT LEARNING MANAGEMENT

BY:
ATORO AYOMIDE TEMITOPE
229047001

Project Supervisor: Prof. F.O. Ogunwolu

 OUTLINE

Introduction
Problem Statement
Aim and Objectives
Scope of Study
Research questions
Literature Review
Methodology
Results
Conclusion and Recommendation
 INTRODUCTION

Technology integration into education has played an influential and prominent

role in developing sustainable tutoring systems.

Technology is progressing rapidly, and as more advanced technologies become

available, more problems can be resolved with ease as a result, resolving the
issue of university attendance is one of them.
 PROBLEM STATEMENT

Observing the current system, numerous issues have been

discovered, and these have led to research :

The perpetual time-consumption of the conventional process

The tediousness of the traditional procedure

Lack of accuracy in computing the attendance sheet

Prone to excessive fraudulent practices from students.

 AIM

To develop a smart attendance management system with

Geolocation tracking technologies for efficient university learning

management
 OBJECTIVES
 Investigating and implementing Geolocation tracking and distance measuring

technology to accurately track and measure the locations of users.

 Design an interactive and user-friendly web portal for all users to mark,

monitor and print attendance.

 Ensuring safety measures in the application

 Ensure accessibility across several mobile platforms

 Data interpretation of the result

 SCOPE OF STUDY

Design an effective smart proximity attendance management system solution

for implementation in the Systems Engineering department at UNILAG:

1.Reviewing several traditional and manual attendance systems

2.Analysing them and their limitations to determine the most effective ones

3.Designing a system that incorporates proximity tracking to web-based

solutions.
 LITERATURE REVIEW
Authors (Year)
Journal Contribution

Elaskari et Procedia Computer Science, The research dwells on the benefits of automated

al., (2021) Using barcode to track student identification technologies like barcodes and the

attendance and assets in higher drawbacks of conventional manual approaches that

education institutions. entail errors and time wasting.

Bhattachar Proceedings - IEEE 18th developed a smart attendance management system

ya et al., International Conference on (SAMS) to check the attendance of students in a

(2018) Advanced Learning Technologies, university using facial recognition technology.

Lodha et Procedia Computer Science, The solution automates attendance tracking with

al., (2015) Bluetooth Smart based attendance Bluetooth smart technology, increasing productivity and

management system. giving administrators access to attendance data for

strategic decision-making.
 Authors
Journal Contribution
(Year)

Mittal et Procedia Computer Science, The research dwells on the benefits of automated

al., (2015) Using barcode to track student identification technologies like barcodes and the

attendance and assets in higher drawbacks of conventional manual approaches that

education institutions. entail errors and time wasting.

Islam et 5th IEEE Region 10 Humanitarian The three primary parts of the system – the web server

al., (2018) Technology Conference. module, database module and mobile application – collaborate

to make attendance tracking easier.

Development of smartphone-based

student attendance system.

Akbar et Proceedings - 2018 International constructed a system which consists of a combination

al., (2018) Conference on Computing, of Radio frequency identification (RFID) technology

Electronics and Communications with Face recognition to provide increasing accuracy

Engineering, and effectiveness in tracking attendance in

The need for all in multimodal approach
 Easy vandalization and manipulation by student

 High Cost of Hardware Infrastructure

 High cost of maintenance and deployment

 Poor data collation

 Poor maintenance

 Time wasting

 Security breaches
 METHODOLOGY
The use of geolocation tracking distance calculation, mobile verification (token

security) and attendance data analysis was selected for a few reasons :

 A robust Geolocation framework to provide suitable student identification

 Easy to scale to faculty and University Level

 Eliminate attendance malpractice or impersonation.

 TOOLS USED

FRONT END BACKEND

Frontend Backend Python

HTML Server Django

Preferred Installer
Program
CSS Database (PIP)

JavaScript My SQL

Bootstrap
The Web Navigation API and Python Library

Collects the location of both staff and

student

Distance between the two locations is

measured and a specified maximum

distance is given.
Major tasks

The application has three main users: The HOD, the Lecturer and

the student
ADMIN Create HOD account
HOD Create staff account
HOD Create student account

HOD Add session

HOD Add Levels

 HOD Create Subjects

HOD Assign Subjects to staff

STAFF Lecturer can access subject For every Lecture

STUDENT Students register that subject

STAFF Lecturer starts class Geolocation

distance
STUDENT Student Attend class calculation
Algorithm
STAFF Lecturer Ends class
Data
STAFF Print Attendance analysis
Workflow of the student user web application SAMS
Login page of the web application
HOD dashboard and Interface
Functionalities on HOD Interface
Staff dashboard and Interface
Functionalities on Staff Interface
Student dashboard and Interface
Functionalities on Student Interface
Mobile Verification

 When a student account has been created by the HOD, the student can log

in on any device they choose for the first time

 a token is stored on the phone’s local storage for that account at the

application backend

 The student must then ensure that he always uses that phone and that web

browser to ensure he/she is granted access to the application.

 Failure to comply with this means they woild not be able to

login

 They would have to go to the HOD or admin staff to grant

them access again

Example of a data-analysed attendance
sheet
The Django framework code base interface
 CONCLUSION

 This project developed a modern web application for managing and tracking student
attendance.

 The designed system successfully integrated Geolocation distance measurement, mobile

verification technology and data analysis for secured and digital online attendance
management.

 This system is built to handle scalability and serve as a significant upgrade to the current
manual attendance system
 RECOMMENDATION

For future works on this project, several other technologies can

improve the functionalities and the overall performance of this
smart attendance:

 Virtual Assistant Incorporation

 Trend forecasting and predictive modelling

 Portable facial recognition for authentication

 System optimization
 REFERENCES
Bhattacharya, S., Nainala, G. S., Das, P., & Routray, A. (2018). Smart attendance monitoring system

(SAMS): A face recognition based attendance system for classroom environment. Proceedings - IEEE

18th International Conference on Advanced Learning Technologies, ICALT 2018, 358–360.

https://doi.org/10.1109/ICALT.2018.00090

Elaskari, S., Imran, M., Elaskri, A., & Almasoudi, A. (2021). Using barcode to track student attendance

and assets in higher education institutions. Procedia Computer Science, 184, 226–233.

https://doi.org/10.1016/j.procs.2021.04.005

Akbar, M. S., Sarker, P., Mansoor, A. T., Al Ashray, A. M., & Uddin, J. (2018). Face Recognition and

RFID Verified Attendance System. Proceedings - 2018 International Conference on Computing,

Electronics and Communications Engineering, ICCECE 2018, August, 168–172.

https://doi.org/10.1109/iCCECOME.2018.8658705
 REFERENCES

Mittal, Y., Varshney, A., Aggarwal, P., Matani, K., & Mittal, V. K. (2015). Fingerprint biometric based

Access Control and Classroom Attendance Management System. 12th IEEE International Conference

Electronics, Energy, Environment, Communication, Computer, Control: (E3-C3), INDICON 2015, 1–6.

https://doi.org/10.1109/INDICON.2015.7443699

Lodha, R., Gupta, S., Jain, H., & Narula, H. (2015). Bluetooth Smart based attendance management

system. Procedia Computer Science, 45(C), 524–527. https://doi.org/10.1016/j.procs.2015.03.094

Islam, M. M., Hasan, M. K., Billah, M. M., & Uddin, M. M. (2018). Development of smartphone-based

student attendance system. 5th IEEE Region 10 Humanitarian Technology Conference 2017, R10-HTC

2017, 2018-Janua(February 2018), 230–233. https://doi.org/10.1109/R10-HTC.2017.8288945