GROUP 6 PRESENTATION

By

Sanchose Ojonugwa Ameh

Ancha Memga Barnabas
David Umande
Zion Tersoo Chia 1
TOPIC: ORGANIZATIONAL
PROCESS ASSET (OPA)

2
 Introduction
Course
Introduction Content
of e-Procurement

Imagine a company where every

project, task, and decision seems
to operate in isolation without a
cohesive framework. Every
department and team members
work in silos, which means crucial
information is not distributed to
everyone. Chaos and conflict is 3
 Definition of Organization

Organization may be defined as the

process of

• Identifying and grouping the

work to be performed.
• Defining and delegating
responsibility and authority.
• Establishing relationships for the4
 What is Organisational Process Asset (OPA)

Organisational Process Assets are

the resources that an organization
utilizes to influence the
management of projects,
operations and implementation of
5
 OPA definition Cont'd

Organizational Process Assets play a

vital role in influencing the project
management process and can
significantly impact the success of a
project. They help in improving
project efficiency, productivity,
1 6
 OPA definition Cont'd

OPAs are unique to every

organization. Therefore, a car-selling
business will have different OPAs
than a digital marketing agency
because they operate in different
environments. This is because the 7
1
 Examples of OPA

Here are some examples of OPAs:

 Risk templates
● Standardized guideliness
● Organizational standard processes
● Proposal evaluation criteria
● Project closure guidelines

● Work breakdown structure templates

● Project files
1 8
 Examples of OPA Cont'd

● Project schedule network diagram

templates
● Lessons learned and historical
databases
● Process measurement databasess
1 9
 Types of OPA

1. Processes: Processes are the

interrelated steps or activities that
are done to complete a task.
Another way to look at processes is
as a simple overview of workflows.
1 10
 Types of OPA Cont'd

Processes can be expressed as

checklists, process maps, forms and
tutorials. They increase efficiency,
simplify onboarding, archive
organizational knowledge, help with
continuous improvement and make
1 11
 Types of OPA Cont'd

2. Policies: Policies are at a higher

level than processes. They’re more
concerned with culture, strategy
and decision-making in the
organization and they’re used to12
1
 Types of OPA Cont'd

They also help to make sure that

internal processes are consistent,
help organizations navigate crises,
add to the overall efficiency of
operations and provide
1 13
 Types of OPA cont'd

3. Project Documentation: Project

documents are created by the
project manager during the
developmental process of a project.
This project documentation will
1 14
 Types of OPA Cont'd

4. Procedures: A procedure is a bit

different than a process in that not
every activity requires one. Simple
tasks would only be made more
complicated by having to follow a
1 15
 Types of OPA cont'd

Processes that are lengthy, complex,

sensitive, must be consistent,
involve documentation, involve
significant change or have serious
consequences should have
1 16
 How Managers Helps with
Organizational Process Assets

The management of organizational process assets is greatly improved by the use of

project management software. Project Manager is award-winning project management
software that not only has unlimited file storage to act as a centralized hub for all your
organizational process assets but has industry templates to get you started. You can
archive your projects after they’re done and use them for historical data to help you plan
new projects.

1 17
 Continuation

Managing processes is straightforward when you use the best process documentation
software. When you open the dashboard, you can view all the processes. You can select
the specific process, edits, or add more content to it.

1 18
 Continuation

Create Customizable Reports: Reporting is one of the

organizational process assets. Our software
has customizable reports that can be filtered to show
only the data you want to see. Then you can share
them as a PDF or print them out for stakeholder
presentations, as well as archive them on the tool.
That way you can access them whenever you want.
You can easily generate 1 status reports or portfolio
19
 Continuation

 Track Metrics in Real Time: Project metrics help you keep the project on
schedule and within its budget. Real-time dashboard allows you to get a high-
level overview of your project whenever you want. Just toggle over and view the
six charts and graphs that display live data on time, cost, tasks and more. Unlike
lightweight alternatives, real-time dashboard doesn’t require any lengthy setup.
It’s ready to go when you are.

1 20
Dashboard interface

1 21
Dashboard interface

1 22
Dashboard interface

1 23
 Importance Of OPA

1. Aids Knowledge Transfer: OPAs facilitate seamless knowledge transfer within a

company. For instance, when a key team member with specialized expertise suddenly
departs, there could be a knowledge gap. However, if the organization has a well-
documented repository of processes, procedures, and lessons learned, the transition
becomes significantly smoother.

1 24
 Importance Of OPA Cont'd

New team members can refer to these assets to quickly grasp the details of ongoing
projects. This approach ensures a continuous flow of knowledge and minimizes
disruptions.

1 25
 Importance Of OPA Cont'd

2. Proactive Risk Management: businesses needs these assets as a shield against

potential pitfalls by providing a structured approach to risk management. For instance, a
company with a comprehensive risk database can identify patterns from past projects,
anticipate challenges, and implement mitigation strategies. This foresight empowers the
organization to navigate uncertainties with greater agility. In addition, costly setbacks can
be prevented and the culture of proactive risk management can be enhanced.

1 26
 Importance Of OPA Cont'd

3. Promotes Compliance and Governance: OPAs are invaluable for ensuring compliance
and governance in industries with stringent regulations. By maintaining a repository of
established processes aligned with industry standards, your organization can effortlessly
demonstrate adherence to regulations during audits. This safeguards the organization
from legal ramifications and enhances its reputation as a trustworthy business.

1 27
 Importance Of OPA Cont'd

4. Provides a Repository of Historical Information: The

historical repository aspect of OPAs comes in handy for
most organizations. For example, by examining the
outcomes of past projects stored in the organizational
archives, teams can identify successful strategies, learn
from mistakes, and continually refine their
approaches. This historical perspective steers the
company toward more informed
1
decision-making and
28
 Importance Of OPA Cont'd

5. Enables Benchmarking Against Industry Guidelines:

Companies can use OPAs to benchmark their practices
against industry guidelines and standards. For instance, if
you run a manufacturing company, you can compare its
production processes with industry best practices,
identifying areas for improvement and innovation. This
benchmarking fosters competitiveness and positions the
organization as a leader in its sector by staying abreast of
1 29
 Conclusion

Every organization needs a well-structured organizational

process assets to avoid chaos and keeps projects on track
and brings harmony to different teams. A well-structured
Organizational Process Asset (OPA)is a set of clear
guidelines, easy and reusable templates, and a repository
of lessons learned that enhance project management
efficiency and success. OPAs ensures smoother project
execution and guide project team efficiently.
1 30
TANX FOR
YOUR
PATIENCE
AND
AUDIENCE

1 31