Scribd
Upload
21 views10 pages

Hilda Presentantion

Uploaded by

hmwendemuendo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
21 views10 pages

Hilda Presentantion

Uploaded by

hmwendemuendo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 10

Conference

Checklist
1.Pre –Event Planning
• Steps
• Define Goals and SMART Objectives : Determine the
main purpose of the event by clearly identifying yourself
with the event theme
• Set clear goals and Objectives to achieve during the event
• Financial Planning : Establish a detailed budget
covering all aspects of the conference, including venue,
speakers, catering, marketing, and any additional
expenses
• Venue and Date of the event :Choose appropriate dates
that accommodate the availability of key stakeholders and
also go ahead and confirm their availability to make sure
the event has meaning
• Marketing of the event :Come up with concrete
marketing strategies that will help the promote the event
to the target audience and also attract Gold stakeholders
to come on board
• Fully take charge of the available channels like social
media, x spaces and webiners to make sure the event
reaches a wider reach
• Registration and ticketing : Set up an online
registration platform for attendees to register and
purchase tickets and monitor how the registration process
takes place to have exact number of the attendees to
make sure the logistical planning of the event services is
well planned for
• AV Hiring and Logistics :Full coordination of the event
service providers to make sure each provider brings in
their services early enough so that the set ups can be
done and dry runs also done to make sure the hired AV,
screens, projectors etc are in good condition
• Accomodation and Transportation :Provide information
on transportation options to and from the venue and also
arrange accommodation for the attendees if needed
2.During The Event

• Registration and check in


• -Set up a smooth registration and check-in process for
attendees and Provide name tags, conference materials,
and schedules upon check-in
• Venue Set up
• -Ensure that the venue is set up according to the event
layout plan
• -Test audiovisual equipment and lighting to ensure
functionality
• Conference Program Management
• -Keep track of the conference schedule and ensure
sessions start and end on time and communicate any
changes or updates to attendees promptly
• Networking opportunities
• -Facilitate networking opportunities for attendees through
coffee breaks, networking sessions, and social events
• Feedback Collection
• -Collect feedback from attendees through surveys or
feedback forms to evaluate the conference's success and
identify areas for improvement
• Problem Solving
• -Address any issues or concerns that arise during the
event promptly and efficiently
3. Post –Event Analysis

• Thank you and follow up


• -Send thank-you notes to speakers, sponsors, and
attendees for their participation and also follow up with
attendees to gather additional feedback and provide
resources or materials from the conference
• Financial Reconcialition
• -Review and reconcile the event budget to assess financial
performance and ensure all expenses are accounted for ,
and also any pending payments
• Evaluate the success of the event
• -Analyze attendee feedback and key performance
indicators to evaluate the success of the conference
against its objectives
• Post Event Report
• -Prepare a post-event report summarizing key highlights,
achievements, and areas for improvement

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy