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Unit 7 Educational Leadership and Management (8605)

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55 views12 pages

Unit 7 Educational Leadership and Management (8605)

Uploaded by

Punjabi Kuri Punjabi Kuri
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
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EDUCATIONAL LEADERSHIP AND

MANAGEMENT (8605)

PRESENTED BY
ABID HUSSAIN
TUTOR .AIOU.(DG KHAN)
B.ED. C.C 8605
UNIT 7 :

SCHOOL RECORDS
OBJECTIVES OF THIS SESSION

After studying this unit students should he able:

1. To understand the need of school records.

2. To know the essential requirement of school records.

3. To define the different kinds of school records.


NEED FOR SCHOOL RECORDS

Every institution that is permanently organized should


maintain their certain

records from which its origin, its growth and development,


its condition and

circumstances at various periods, its aims, its aspirations


and achievements, its

efficiency and usefulness can be clearly known and


estimated. This is also true

for a school which is a permanent public institution.


ESSENTIAL REQUIREMENTS OF SCHOOL RECORDS

These records, if they are to be of real value, should be full and complete
in detail. At
the same time, they should be maintained in such a way that the
minimum of clerical
work is involved. At any rate, they should not take so much of the
headmaster’s time
as it will hamper him to discharge his other duties relating to class
teaching and the
organization and supervision of school activities. Another essential
requirement for
the school records are for the test of the honesty of those who have to
maintain them.
These records are necessary for furnishing to the State or local
educational
authorities facts and figures, called “returns,” from which the present
condition and
educational progress of the school is known,
KINDS OF RECORDS TO BE MAINTAINED

1. Calendar

The school calendar is drawn up at the beginning of each school year.


It contains holidays

record, annual reports, examination schedule, dates of school


committee meetings and

dates of tests etc.

According to the general educational requirements the headmaster


of every school should

prepare a calendar by the end of June each year, and submit one
copy to the inspecting

officer in-charge of the school and have another posted up in his


office room.
CONT…
. Log Book
2

The logbook is a record of events, and as such it furnishes material for a


history

of the school. It should contain mention of special events, the


introduction of new

text-books, apparatus, or courses of instruction, and plan of lessons


approved by the

inspectors, the visits of the Inspecting Officers and other distinguished


persons interested in education

. Visitor’s Book
3
4. Service Registers/Books

5. Register of Loans of Buildings

6. Order and Circulars of the Educational Authority

7. Staff Leave Register

8. Memo Book ( A memo .An abbreviation for memorandum;


normally used for communicating policies, procedures, or related
official business within an organization)

9. “From” and “to” Registers

10. Local Delivery Book


B. FINANCIAL
1. Acquaintance Roll
2. Contingent Order Book
3. Contingency Register
4. Register of Fee Collections
5. Abstract Register of Fees
6. Register of Receipt & Expenditure (Games)
7. Register of Receipts and Expenditure (Union)
8. Bill Register
9. Register of Donations (for private schools only)
10. Register of Scholarships
11. Practical Arts Section Bill Book

12. Practical Arts Section Order Book


C. EDUCATIONAL

1. Pupils’ Attendance Register


2. . Teachers’ Attendance Book
3. .Class Time-Tables
4. . Teachers’ Time-Tables
5. General Time-Tables
6. . Teacher’s Monthly Programme of Work
7. . Pupils’ Progress Record
8. . School Tests Records
9. . Headmaster’s Supervision Register
10. Admission Register
11. Transfer Certificate Book
12. Public Examination Records
D. EQUIPMENT

1. Stock Book of Furniture and School Appliances


2. Library Catalogue
3. Accession Register
4. Library Issue Book
5. Stationary Issue Book
6. Stock and Issue of Games Materials
7. Register of Newspapers and Magazines Received
8. Register of Supply Slates and Books, etc., Received and
Distributed
9. Register of Articles Manufactured in the Practical Arts
Section
10. Register of Stock of Raw materials for the Practical Arts
Section
E. CORRESPONDENCE
1. "From “and “To” Registers

2. Peon Book

3. Manual Book ( instructional BOOK / BOOKLET)

4. File of Departmental orders and Circulars

5. Public Examination File

6. Register of Causal Leave Granted

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