Jobs and Positions

Workday Job Structure

 Topics
• Job Catalog Hierarchy
• Job Catalog Elements
• How Job Components Work Together
• Job Family Group/Job Family/Job Profile
• Job Profile Concepts
• Job Profiles
• Job Profile Details
• Jobs Relationship to Compensation Rules
• Creating positions and headcount groups
• Hiring Restrictions
 Job Catalog Hierarchy
Job Family Group

Job Family

Job Profiles

Job Family

Job Profiles
 Job Catalog Elements
Job Family Job Family Job Profile
Group

Human HR Comp, Ben & Benefits Consultant

Resources Payroll Compensation Consultant
Payroll Analyst

HR Generalist HR Generalist
HR Coordinator

HR HRIS HRIS Analyst

HRIS Consultant
HR Outsourcing

HR Talent Training Consultant

Management Recruiting Coordinator
 How Job Components Work Together
• Cabinet Analogy
– The job family groups are the file cabinets
– The job families are the file drawers
– The job profiles are the file folders
– A file (job profile) can belong to more than one
drawer (job family) but a drawer (job family) can only
belong to one cabinet (job family group)

Job Profile Job Family Job Family Group

The File Folders The File Drawers The File Cabinet
 Job Family Group/Job Family/Job
• A Job Family Group is a collection of Job Families
• Profile
A Job Family is a grouping of Job Profiles, which in turn may be assigned to a Job Family
Group.
• A Job Profile can be assigned to one or more Job Families and inherits the Job Family
Group association

Job Family Job Profile

Job Family Group
Job Family Group/Job Family/Job
Profile
Job Family/Job Family Group Uses
 Define basic job functions and characteristics
 Define compensation guidelines for jobs
 Provides the grouping on searches
 Create Directories of employees using the job elements for
example Directory by Job Profile, Directory by Job Family
•
Job Family/Job Profile Uses
Benefit Eligibility Rules
• Compensation Rules
• Categorizes Prompt tables for Job Profile Lookups
• Position Restrictions
• Reporting slice and dice
– Job Catalog Report: This report offers a consolidated overview of job
family groups, job families and job profiles, including the assigned job
codes, management levels and job classification groups of each job
profile.
– Directory by Job Profile Report: This report lists all workers assigned
to a specific job profile. There is also a Directory by Job Family and Job
Family group.
 Job Profile Concepts
• Jobs are based on Job Profiles which enable you to describe
general characteristics of a job and to identify special skills,
training, or other qualifications for that job.
• Job Profiles are not specific to any supervisory organization
and are used tenant-wide.
– For example, you can use the Job Profile Administrative
Assistant in any supervisory organization that might need that
function.
• Job profiles can also be used as criteria in condition and
eligibility rules.
– Compensation rules to generate compensation packages
– Membership rules to create benefit eligibility rules.
– Condition rules for business process routings
 Job Profiles
Job profiles can be created and used for multiple positions.

Job Profile:
Manager

Job/Position: Job/Position: Job/Position:

IT Manager Ops Manager HR Manager
Mark A. Carrie B. Bob S.
 Job Profile Details

can be alpha-numeric-try to avoid numerical sequence

Overwrites the Job Profile name during staffing events

A Job Profile can belong to more than one Job Family

•
Job Profile Details - Overview
Job Profile Name
– If the Job Title Default is blank, this name is used to populate the business title during
staffing events.
– You can override the business title when you staff the job or position.
• Job Code
• Include Job Code in Name
– Select this check box if you want to display the job code as part of the job profile name
• Job Profile Summary
• Job Title Default
– In staffing events that hire, transfer, or promote employees into this job profile, the
business title defaults from this value. You can override the default title when you staff
the job or position.
•
Job Profile Details - Overview
Management Level
– A hierarchy that designates management levels such as manager, vice president, and so forth
– You can only have one enforced at a time – and this is indicated within Tenant Setup
– Management levels can be used for:
• Reporting
• Rules
• Business workflow
• Job Based Security Groups
• Job Level
– You can define job level hierarchies to categorize job profiles based on factors such as the level
of education, experience, or training required to perform a job.
– Examples: Professional I, Professional II, etc.
• Job Family
– Assign a job family to group related job profiles. The job profile may be assigned to more than
one job family,
• Job Category
– Assign a Job Category to a job profile
– Examples: Direct Labor, Indirect Labor
•
Job Profile Details - Overview
Job Classification
– May be configured by Country/Region
– Can assign more than one job classification per job profile
– Will be assigned during staffing events based on location of worker and cannot be overwritten
– Additional job classification groups may be added during a staffing event
– Examples: AAP Goals, EEO-1, EEO-1 Groups, Worker Status
• Company Insider Type
– Defaults from job profile to the worker, but can be changed by editing the worker's position
• Work Shift Required
– Can be defined as “required” on the job profile by Country/Region
– If you select this option, you must specify a work shift for any worker hired, transferred, or
promoted into a job or position based on this job profile.
• Public Job
– Select this check box to make the job profile available for selection as a job interest.
• Used in Talent Management
 Job Profile Details - Metrics
• Difficulty to Fill
– Specify the difficulty to fill the job profile
• Critical Job
– Indicate whether it is a critical job
 Job Profile Details - Compensation
 Create Benchmark Job
– You can manually enter market salary data
– Includes Effective Date, Survey Date, Competitive Market Target, Target
Spread, etc.
 Compensation Grade
– You can tie a compensation grade directly to a job profile instead of
having to use an eligibility rule.
 Impacted Eligibility Rules
– The eligibility rules associated with the job profile will automatically
display.
• Job Profile Details - Qualifications
Certifications
• Competencies
• Education
• Languages
• Responsibilities
• Training
• Work Experience
• Pay Rate Types Job Profile Details - Pay
– You can assign country-specific pay rate types to a job profile.
– When you staff a job or position, the pay rate defaults to the employee based on the country of
the worker’s primary business address
– You can override the pay rate type that defaults from the job profile during a staffing event or
when editing jobs and positions.
• Job Exempt
– May be configured by Country or Country Region
– Assigned on the job profile and cannot be overwritten during staffing events
• Workers Compensation Codes
– May be configured by Country, Country Region, or Location
– Assigned on the job profile and cannot be overwritten during staffing events
 Job Family Uses in Reporting
• Delivered Reports
– Job Catalog Report: This report offers a consolidated
overview of job family groups, job families, and job
profiles, including the assigned job codes, management
levels, and job classification groups of each job profile.
– Directory by Job Family Group Report: This report lists
all workers assigned to a specific job family group.
– Directory by Job Family Report: This report lists all
workers assigned to a specific job family.
– Directory by Job Profile Report: This report lists all
workers assigned to a specific job profile.
Job Relationship to Compensation Rules
• Job families and profiles can be used as criteria in
– Compensation selection rules to generate compensation
packages
– Benefit eligibility rules
• Compensation rules based on job profiles must be
maintained as job profiles are
changed/updated/added/etc.
• Compensation rules based on job families only
need to be maintained if a new compensation
grade is added
Fields
Creating Positions
Description

Position Request Reason User Defined

Job Positing Title Title of the position
Availability Date Date when the position is seen in the system

Earliest Hire Date Date when the position can be filled

No Job Restrictions (Check Box) Apply restrictions or not
 Hiring restrictions
Staffing Model Restriction
Position Hiring Restrictions are established for each
management position
Headcount Hiring Restrictions are established for all
Management positions in a headcount group
Job Management Hiring Restrictions are established for
entire supervisory organization.
Questions