group 1

word processing and

tech talk related knowledge

AND MORE
For creativity and consistency

JHOVENE CARGO AND NANCY DE GALA

 transfer of files

Transfer by a local area network (LAN) to your

station.
Scanned into the computer system by means of an
optical character reader.

Transferred from station to station over telephone

lines with the aid of a modem, which converts
signals at either end.

Brought in from a different word processing program

and made compatible by means of a conversion
utility.
Transferred between two computers via a serial
cable.
Received in ASCII format so that the text is readable
but has the specific attributes and formatting codes
stripped out.
 proofreading

There are several reasons for proofreading

at the initial stage of creation:

The word processing program contains a

spellcheck utility that contains a main
dictionary and a customized user dictionary.

The operator with the original source

material should be the one to read for
meaning since omitted words and
substitutions will not be oicked up by the
spellcheck.
The word processing program contains a
search-and-replace utility that is extremely
useful in text editing.
 pi characters

PI CHARACTERS are specialized characters usually

accessed in word processing or layout programs by
using certain combinations of shift, control, or
command keys and keyboard characters. Ex. bullet,
ellipsis, single and double quotes, and em and en
dashes.
Here are some suggestions for substituting and using
pi characters:

• Use bullets instead of asterisks or colored-in

lowercase o‘s before listed items.
• Use the special ellipsis key where available instead
of typing three periods to indicate the intentional
omission of words. (On many PC programs, enter
the international code number for the character on
the numeric keypad while you hold down the Alt
key.)
• Use the real directional single quotes (‘) instead of
the apostrophe key (‘)
 pi characters

• Use the more professional looking directional

quotes (“ “) as opposed to the straight quote
marks or inch symbol (“).
• Use the em or en dash instead of double
hyphens. In books and newspapers, there is
never a break in a dash. The em dash is the
width of an M and the en dash is the width of an
N.
word publishing programs

• Provide a preview mode.

• Allow the use of various sizes and styles of
typefaces.
• Control space expansion between letters.
• Create vertical and horizontal lines in various
thicknesses.
 word publishing programs

• Provide a preview mode.

• Allow the use of various sizes and styles of
typefaces.
• Control space expansion between letters.
• Create vertical and horizontal lines in various
thicknesses.
• Permit increment preferences in centimeters,
points, and picas, as well as inches.
• Facilitate the importing and sizing of graphics.
• Assign styles - collections of paragraph and
character formats that are applied to paragraphs
- with one command.
• Allow the use of style sheets, which are lists of
the styles that are used in a particular
document. The style sheet is stored with the
document and is called up automatically each
time the document is opened.
• Allow the use of shadow boxes and shaded
boxes.
 microsoft commands

EXECUTING SHORTCUTS Before you can use

shortcuts commands, it's important to understand a
few requirements. If the shortcut involves a section
of text (words you have typed), you will need to
highlight the text before typing the command. For
instance, to bold a word or words, you must
highlight them first.

Ctrl + A Select all contents of the page.

Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + D Open the font preferences window.
Ctrl + E Aligns the line or selected text to the center
of the screen.
 microsoft commands

Ctrl + F Open find box.

Ctrl + I Italic highlighted selection.
Ctrl + J Aligns the selected text or line to justify the
screen.
Ctrl + K Insert link.
Ctrl + L Aligns the line or selected text to the left of
the screen.
Ctrl + M Indent the paragraph.
Ctrl + P Open the print window.
Ctrl + R Aligns the line or selected text to the right
of the screen.
Ctrl + T Create a hanging indent.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + X Cut selected text.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
 microsoft commands

Ctrl + Shift + L Quickly create a bullet point.

Ctrl + Shift + F Change the font.
Ctrl + <left arrow> Moves one word to the left.
Ctrl + <right arrow> Moves one word to the right.
Ctrl + <up arrow> Moves to the beginning of the
line or paragraph.
Ctrl + <down arrow> Moves to the end of the
paragraph. Ctrl + Del Deletes word to right of
cursor.
Ctrl + Backspace Deletes word to left of cursor.
Ctrl + End Moves the cursor to the end of the
document. Ctrl + Home Moves the cursor to the
Ctrl + Spacebar
beginning of the Reset highlighted text to the default
document.
font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Changes text to heading 1.
 microsoft commands

Ctrl + Alt + 2 Changes text to heading 2.

Ctrl + Alt + 3 Changes text to heading 3.
Alt + Ctrl + F2 Open new document.
Ctrl + Shift + F12 Prints the document.
F1 Open Help.
F4 Repeat the last action performed (Word 2000+)
F5 Open the find, replace, and go to window in
Microsoft Word.
F7 Spellcheck and grammar check selected text or
document.
F12 Save as.
Shift + F3 Change the text in Microsoft Word from
uppercase to lowercase or a capital letter at the
beginning of every word.
Shift + Alt + D Insert the current date.
Shift + Alt + T Insert the current time.
 microsoft commands
In addition to the above shortcut keys users can
also use their mouse as a method of quickly do
something commonly performed.
Below some are examples of mouse shortcuts.
Mouse shortcuts Description:
CLICK , HOLD , and DRAG - Selects text from where
you click and hold to the point you drag and let go.
DOUBLE-CLICK - If double-click a word, selects the
complete word.
DOUBLE-CLICK - Double-clicking on the left, center,
or right of a blank line will make the alignment of
the text left, center, or right aligned.

TRIPLE-CLICK - Selects the line or paragraph of the

text the mouse triple-clicked.
CTRL + MOUSE WHEEL - Zooms in and out of
document.