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S U BT IT LE
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IT Project Management

Prof. Muhammad Noman MSCS

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Course Content

01 Introduction to Project Management

02 The Project Management and Information Technology Context.

03 The Project Management Process Groups Project

04 Integration Management

06 Project Scope Management Project Time

07 Management Project Cost Management

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Course Content

09 Project Quality Management

10 Project Human Resource Management

11 Project Communications Management Project

12 Risk Management

13 Project Procurement Management Project

14 Management Tools.

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01 Introduction to Project
Management
Lecture 01

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What is Management?
Basically, the management involves the following
activities:
Planning- deciding what is to be done
Organizing- making arrangements
Staffing- selecting the right people for the job
Directing- giving instructions
Monitoring- checking on progress Controlling- taking
action to remedy hold-ups Innovating- coming up with
new solutions Representing- liaising with users, etc

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What is Project?

A project is temporary effort undertaken to create a unique product, service or result. The temporary
nature of project indicates a definite beginning and end.
The end id reached when the project’s objectives have been achieved or when the project is
terminated because its objectives will not or cannot be met, or the need of the project no longer
exists.

Or

A project is a planned activity that involves non –routine tasks and has a clearly defined beginning
and an end.

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Project Characteristics
Specific Objective: A project clearly defines objectives, on achievement of
which a project succeeds. Objectives are the deliverables of a project and
the end results. Objectives are predetermined and outputs are measurable.

Temporary (Life Span) A project cannot continue endlessly. It is a temporary

endeavor. It has beginning and end from its birth to death. It passes through various
stages i.e. formulation, planning, design, construction, operation and termination.

Non-routine and Non-repetitive: A project is non routine and non- repetitive in

nature.

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Project Characteristics

Constraints: A project operates within constraints of time, cost and quality.

Uniqueness: No two projects are exactly similar. There are complex set of
activities involved within a project which doesn’t go with some other case.

Flexibility: A project operates in a dynamic environment, so project needs flexibility

to provide rapid response to changing environment. Risks and changes are
inevitable and project needs to address these issues for which a project needs to
be flexible.

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Project Characteristics
Resource Integration: Every project uses resources such as man, machine,
money and minutes. So, integration of these resources is necessary for efficient
use of these resources.

Team Work: A project normally consists of diversified personnel specialized in their

respective area. They work from a various discipline so the coordination among them
is called team work. A manager leads the team to accomplish the goal of the project.

Planning and Control: each project has an effective planning and control
system in order to efficient and effective completion of the project.

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Project Characteristics

Contracting and Subcontracting: Most projects are contract based. Complexity of a

project increases the need of contracting and subcontracting. Contract may be of
various types such as, lump-sum contract, unit price contract, negotiated cost plus
fixed fee contract and turnkey contract.

Beneficiaries: The ultimate users of the project are the project beneficiaries. Each
project has certain community of beneficiaries who are directly associated with the
project outputs.

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IT Projects

Nature of Failed Projects

 Complex & Technology Driven
 Ambiguous and Have Poor Change Management
 Lack of Experts Involvement

Nature of Successful Projects

 Small Scale, Well defined Objectives, Modular
 Better Infrastructure and Management Support, Better Tools, Methodology
 Proper Testing and QA

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 Challenges in IT Projects 12/17/20

 Communication
 Staff Turnover
 Information Security and Privacy
 Visibility
 Political & Cultural Risks
 Environmental & Infrastructural Risks
 Connectivity Problems
 Regulatory Requirements

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Examples of Software Project:

 Developing a new product or service.

 Effecting a change in structure, staffing, or style of an organization.
 Designing a new transportation vehicle.
 Developing or acquiring a new or modified information system.
 Constructing a building or facility.
 Running a campaign for political office.
 Implementing a new business procedure or process

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What is project Management?

Project management is application of knowledge, skills, tools, and techniques to

project activities to meet the project requirements. Successful project management
can be defined as having achieved the project objectives within time and cost at the
desired level of performance and technology while utilizing the assigned resources
effectivel an efficientl
Project management processes fall into five groups:
1. Initiating
2. Planning
3. Executing
4. Monitoring and Controlling
5. Closing

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What is project Management?

Project management knowledge draws on ten areas:
1. Integration 6. Procurement
2. Scope 7. Human resources
3. Time 8. Communications
4. Cost 9. Risk management
5. Quality 10.Stakeholder management
All management is concerned with these, of course. But project management brings
a unique focus shaped by the goals, resources and schedule of each project. The
value of that focus is proved by the rapid, worldwide growth of project management:

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Project Management - Model

Customer Focus

Time Cost
Objectives

Quality

Best Resource Use

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Difference between a program and a project.

A program is a large project that is made up of several smaller projects that are
dependent on each other. Since programs are so large, they are often managed by
a team of people, with projects and tasks delegated across team member.

Projects are generally smaller, and often come with cost, date, and resource
constraints. Project goals are normally short term, whereas the objectives of a
program are focused on carrying out
a company mission or overarching goal.

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Project Objectives

A project without objective is unthinkable. Hence, the first step of your project is to
define your objectives.

You need to define your objectives in order to be able to

 Make sure that you have identified your objective/s.

 Focus in the other member of the project team about what the project is about.
 Create team commitment and agreement about the project objectives.
 Ensure that you involved all interested parties in achieving a successful project output.

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 What is SMART in Project 12/17/20

Management?

SMART refers to criteria for setting goals and objectives, namely that these goals are:
Specific, Measurable, Attainable, Relevant, and Time-bound.

Therefore, when planning a project’s objectives ,each one should be:

Specific: The goal should target a specific area of improvement or answer a specific need.
Measurable: The goal must be quantifiable, or at least allow for measurable progress.
Attainable: The goal should be realistic, based on available resources and existing
constraints.
Relevant: The goal should align with other business objectives to be considered worthwhile.
Time-bound: The goal must have a deadline or defined end.

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Project Life
Cycle The Project Phases Involved:

The project life cycle is critical for any

managers hoping to deliver projects 1 The Conceptualization Phase

to clients successfully.
2 The Planning Phase

Project has fixed life span.

3 The Execution Phase
It has beginning and end points.
The phases are:
4 The Termination
Phase

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Project Life Cycle 12/17/20

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The Conceptualization Phase

This can also be referred to as the ‘Initiation Phase’ and is the starting point of any project or idea.
For the Conceptualization Phase to begin, a strategic need for the project or service must be
recognized by upper management.

Ask yourself the following questions during Conceptualization:

What is the problem?
Will the development of a project solve that problem? What are the
specific goals of the project?
Do we have enough resources to create and support the project?

The Conceptualization Phase typically involves:

Creation of the statement of work (SOW). Presenting the
business case.
Creation of a business contract.

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 The Planning Phase
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•The second phase of the project management life cycle is

referred to as the Planning Phase. Once management has
given the OK to launch a project, a more formal set of
plans—outlining initial goals—is established.

•Ask yourself the following questions during Planning:

•What is the project purpose, vision, or mission?
•Are there measurable objectives or success criteria?
•Do you have a high level description of the project,
requirements and risks? Can you adequately
schedule and budget high level milestones? 23
 The Execution Phase
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This is when the actual work of the project is performed. Required materials, tools, and resources
are transformed to reach the project goals. During this
phase, performance is continually measured to ensure the project is successful.

Ask yourself the following questions during Execution:

Are all resources being tracked?
Is the project on budget and on time? Can resource
planning be optimized?
Are there major roadblocks that require change
management?

The Execution Phase typically involves:

Strategic planning. Implementation
planning.

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The Termination Phase

The fourth and final phase is called Termination Phase, also referred to as Project Closure. This
phase begins once the project has been completed.

Ask yourself the following questions during Termination:

Are the project’s completion criteria met?
Is there a project closure report in progress?
Have all project artifacts been collected and archived? Has a project
post-mortem been planned?

The Termination Phase typically involves:

The disbandment of the project team.
Personnel and tools are reassigned to new duties. Resources
released back to parent organization.
Project transferred to intended users.

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Thank You

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