Introduction

to
PowerPoint 2010
MS PowerPoint 2010
Basics
Objectives Overview

How to Create
Backstage View in
Explore Windows in Presentation in
PowerPoint
PowerPoint PowerPoint

How to add text in

How to add new slides boxes in PowerPoint How to add new text
in PowerPoint boxes in PowerPoint
Objectives Overview

How to delete How to add new

How to rearrange
existing slide in slide notes in
slides in PowerPoint
PowerPoint PowerPoint

How to manage How to work

sections in outlines in
PowerPoint PowerPoint
 Introduction to PowerPoint 2010
• Microsoft PowerPoint is a presentation tool that
supports text, shapes, graphics, pictures and
multimedia along with integration with other
Microsoft Office products like Excel.

• By default, documents saved in PowerPoint

2010 are saved with the .pptx extension
whereas, the file extension of the prior
PowerPoint versions is .ppt.
 Introduction to PowerPoint 2010

• Microsoft PowerPoint is a commercial

presentation application written and distributed
by Microsoft for Microsoft Windows and Mac OS
X.
 Getting Started with PowerPoint 2010
Step 1
• Click the Start button.
 Getting Started with PowerPoint 2010
Step 2
• Click All Programs option from the menu.
 Getting Started with PowerPoint 2010
Step 3
• Search for Microsoft Office from the sub menu
and click it.
 Getting Started with PowerPoint 2010
Step 4
• Search for Microsoft PowerPoint 2010 from the
submenu and click it.
 Getting Started with PowerPoint 2010
• This will launch the Microsoft PowerPoint 2010
application and you will see the following
presentation window.
Explore Windows in PowerPoint 2010
 Explore Windows in PowerPoint 2010

File Tab
• This tab opens the Backstage view which basically
allows you to manage the file and settings in
PowerPoint.

• You can save presentations, open existing ones

and create new presentations based on blank or
predefined templates.
 Explore Windows in PowerPoint 2010
Ribbon

The ribbon contains three(3) components −

Tabs − They appear across the top of the Ribbon and contain groups of related
commands. Home, Insert, Design, are examples of ribbon tabs.

Groups − They organize related commands; each group name appears below the group
on the Ribbon. For example, a group of commands related to fonts or a group of
commands related to Drawing, etc.

Commands − Commands appear within each group as mentioned above.

 Explore Windows in PowerPoint 2010

Title Bar
• This is the top section of the window.

• It shows the name of the file followed by the

name of the program which in this case is
Microsoft PowerPoint.
 Explore Windows in PowerPoint 2010

Slide Area
• This is the area where the actual slide is created
and edited.

• You can add, edit and delete text, images, shapes

and multimedia in this section.
 Explore Windows in PowerPoint 2010
Help
• The Help Icon can be used to get PowerPoint related help anytime you need.

• Clicking on the "?" opens the PowerPoint Help window where you have a list
of common topics to browse from.
 Explore Windows in PowerPoint 2010
Zoom Options
• The zoom control lets you zoom in for a closer look at
your text.

• The zoom control consists of a slider that you can slide

left or right to zoom in or out, you can click on the - and
+ buttons to increase or decrease the zoom factor.

• The maximum zoom supported by PowerPoint is 400%

and 100% is indicated by the mark in the middle.
 Explore Windows in PowerPoint 2010
Slide Views
The group of four(4) buttons located to the left of the Zoom control,
near the bottom of the screen.

Normal Layout view − This displays page in normal view with the slide
on the right and a list of thumbnails to the left. This view allows you to
edit individual slides and also rearrange them.

Slide Sorter view − This displays all the slides as a matrix. This view
only allows you to rearrange the slides but not edit the contents of
each slide.

Reading View − This view is like a slideshow with access to the

Windows task bar in case you need to switch windows.
 Explore Windows in PowerPoint 2010
Notes Section
• This sections allows you to add notes for the
presentation.

• These notes will not be displayed on the screen during

the presentation; these are just quick reference for the
presenter.
 Explore Windows in PowerPoint 2010
Quick Access Toolbar
• The Quick Access Toolbar can be located in one of two
places: Upper-left corner, on the title bar. (default
location)
• The Quick Access Toolbar can also be located below the
ribbon.
• This toolbar offers a convenient place to group the most
commonly used commands in PowerPoint.

Slide Tab
• This section is available only in the Normal view.
• It displays all the slides in sequence.
• You can add, delete and reorder slides from this section.
 Backstage View in PowerPoint 2010

• In Office 2010, Microsoft replaced the traditional file

menu with the new Backstage view.

• This view not only offers all the menu items under the file
menu, but additional details which makes management
of your files a lot easier.
 Accessing Backstage View

• You can access the Backstage view simply by clicking on

the File tab.

• You can exit this view by clicking on any tab (including

the File tab again).

• You can also press the 'Esc' button on the keyboard.

Accessing Backstage View
 Organization of Backstage View
• The backstage view has three(3) sections or panes.
 Create Presentation using PowerPoint 2010
• PowerPoint offers a host of tools that will aid you in
creating a presentation.
• These tools are organized logically into various ribbons in
PowerPoint.
Create Presentation using PowerPoint 2010
 Add New Slides in PowerPoint 2010
Step 1
• Right-click in the Navigation Pane under any existing slide
and click on the New Slide option.
 Add New Slides in PowerPoint 2010
Step 2
• The new slide is inserted. You can now change the layout of
this slide to suit your design requirements.
 Add New Slides in PowerPoint 2010
Step 3
• To change the slide layout, right-click on the newly inserted
slide and go to the Layout option where you can choose
from the existing layout styles available to you.
 Adding Text in Boxes in PowerPoint 2010
Title Box
This is typically found on slides with the title layout and in all
the slides that have a title box in them. This box is indicated
by "Click to add title".
 Adding Text in Boxes in PowerPoint 2010
Subtitle Box
This is found only in slides with the Title layout. This is
indicated by "Click to add subtitle".
 Adding Text in Boxes in PowerPoint 2010
Content Box
This is found in most of the slides that have a placeholder for
adding content. This is indicated by "Click to add text".
As you can see, this box allows you to add text as well as non-
text content.
 Adding Text in Boxes in PowerPoint 2010
Text Only Box
This is not a default content box available in PowerPoint, but you can
create it using Slide Master, if required.
This is also indicated by "Click to add text". The only difference between
the Text Only Box and the Content Box is that the former only supports
text in the content area.
 Adding New Text Boxes in PowerPoint 2010
Step 1
Click on the Text Box icon in the Home ribbon under the Drawing
section.
 Adding New Text Boxes in PowerPoint 2010
Step 2
You will get the insert text box cursor that looks like an inverted cross.

Step 3
Click to insert a text box. You can now start typing directly into the text
box.
 Deleting Existing Slide in PowerPoint 2010

• You can delete the slides from the Normal view as well as
the Slide Sorter view.

• In each view, you can delete the slides in two ways.

 Deleting from Normal View
Step 1
Go to the Normal view.
 Deleting from Normal View
Step 2
Right-click on the slide to be deleted and select the Delete Slide option.

Alternately, you can select the slide and press the Delete button on your
key board.
 Deleting from Slide Sorter View
Step 1
Go to the Slide Sorter view.
 Deleting from Slide Sorter View
Step 2
Right-click on the slide to be deleted and select the Delete Slide option.

Alternately, you can select the slide and press the Delete button on your
key board.
 Rearranging Slides in PowerPoint 2010

• Rearranging slides is important when it comes to organizing

the overall presentation flow.

• You can rearrange slides from two views in PowerPoint -

Normal View and Slide Sorter View.
 Normal View

Step 1
Select the slide to be moved.
Step 2
Left click on the slide and drag it to the position in the sequence where
you want to place it.
PowerPoint will indicate the insert position with a line in-between
existing slides.
 Normal View

Step 3
When you get to the right position release the left click button to insert
the slide.
Alternately you can also cut the selected slide and paste it back in the
sequence as shown below.
 Slide Sorter View

Step 1
Select the slide to be moved.
Step 2
Left click on the slide and drag it to the position in the sequence where
you want to place it.
PowerPoint will indicate the insert position with a line in-between
existing slides.
 Slide Sorter View

Step 3
When you get to the right position release the left click button to insert
the slide.
Alternately you can also cut the selected slide and paste it back in the
sequence as shown below.
 Adding Slide Notes PowerPoint 2010

• Slide notes can be very useful tools for

presentation.

• These notes are not displayed on the screen in the

Slideshow mode, but the presenter can see them
so they can prepare well to present the slides.
 Adding Slide Notes PowerPoint 2010

Step 1
To locate the slide notes, set the view in Normal mode.
 Adding Slide Notes PowerPoint 2010

Step 2
The Slide Notes section is indicated by "Click to add notes".
 Adding Slide Notes PowerPoint 2010

Step 3
You can click on the top border and drag the section to increase its size
to make it easier to type.
 Adding Slide Notes PowerPoint 2010

Step 4
Type your text in this section as slide notes.
 Working With Outlines in PowerPoint 2010

• PowerPoint is a great program that allows you to bring

together text, images, shapes and multimedia.

• However, sometimes you may just want to review the text

without focusing on the non-text aspects of the slide deck.

• This is where the Outline view in PowerPoint is quite useful.

• The Outline view can be accessed from the tab adjacent to

the Slide tab in the in the Navigation pane when the slide
is in the normal view.
Working With Outlines in PowerPoint 2010
 Working With Outlines in PowerPoint 2010

• The outline view shows just the text content from various slides.
• This view does not show the text entered in the non-text box like
SmartArt, WordArt or any other shapes.
 Setting Backgrounds in PowerPoint 2010
Step 1
• In the Design tab on the ribbon, under the Background
group, click the Background Styles command.
 Setting Backgrounds in PowerPoint 2010
Step 2
• Select one of the background styles that suits your
requirements.
 Setting Backgrounds in PowerPoint 2010
Step 3
• To edit the background for a specific slide, right-click on the
desired background slide and select "Apply to Selected
Slides".
 Setting Backgrounds in PowerPoint 2010
Step 4
• Selected slide(s) now have the new background.
 Setting Backgrounds in PowerPoint 2010
• The graphics in the slide background can distract you from
the actual content, in such cases you can hide the graphics
and retain a plain background.
• To do this, select the slide and check the "Hide Background
Graphics" checkbox.
 Slide Orientations in PowerPoint 2010
• PowerPoint supports two orientations: landscape and portrait.
• The Landscape layout is the default PowerPoint layout and it is
probably the more commonly used one.
• The Portrait layout is where the shorter edge is horizontal.
• Slide orientations in PowerPoint can be changed from the Design
ribbon using the Slide Orientation command.
 Review Presentation in PowerPoint 2010
• Reviewing the presentation can be a very powerful way of
eliminating the errors and perfecting the slides.

• PowerPoint offers a wide range of reviewing options for you to use.

Some of them are automatic or system driven, while others aid other
users to collaborate and review the slides.

• All the reviewing tools are grouped under the Review ribbon.
Review Presentation in PowerPoint 2010
Review Presentation in PowerPoint 2010
 Adding Slide Numbers in PowerPoint 2010
Step 1
• Under the Insert ribbon, Text group click on Slide
Number command.
 Adding Slide Numbers in PowerPoint 2010
Step 2
• The Header and Footer dialog opens up.
 Adding Slide Numbers in PowerPoint 2010
Step 3
• Check the Slide number check box.
 Adding Slide Numbers in PowerPoint 2010
Step 4
• The Preview shows the section where the slide
number will be placed.
 Adding Header & Footer in PowerPoint 2010
Step 1
• In the Insert ribbon, click on the Header & Footer
menu item.
 Adding Header & Footer in PowerPoint 2010
Step 2
• The Header and Footer dialog has two tabs — the Slide tab and
the Notes and Handouts tab.
Step 3
• You can add details to the slide footer from the Slide tab.
 Adding Header & Footer in PowerPoint 2010
Step 4
• You can add the details to the handouts from the Notes and
Handouts tab.
 Saving Presentation in PowerPoint 2010
Step 1
• Click on the File tab to launch the Backstage view and select Save.
 Saving Presentation in PowerPoint 2010
Step 2
• In the Save As dialog, type in the file name and click "Save".
 Saving Presentation in PowerPoint 2010
Step 3
• The default file format is .pptx.
• If you want to save the file with a different name, choose one of
the file types from the "Save as type" dropdown list.
 Saving Presentation in PowerPoint 2010
• If you are working on an already saved file, the "Save"
option in the Backstage view will directly save the file in
the existing format with the existing name.
THANK YOU