APP CSE

2025
What is the Annual Procurement Plan for
Common-use Supplies and Equipment (APP-
CSE)?

APP-CSE is an annually submitted requirement of an

Agency for common-use supplies and equipment (CSE)
approved by the Head of the Procuring Entity (HOPE) or
his/her duly authorized representative.
What is the APP-CSE
Form?

The APP-CSE Form contains the CSE carried by the

Procurement Service Department of Budget and
Management (PS-DBM) that may be purchased by
government agencies.
Only Agencies with uploaded APP-CSE on the Modernized
Philippine Government Electronic Procurement System
(mPhilGEPS) will be able to purchase CSE from the PS-
DBM.
What is the legal basis for the submission of
APP-CSE?

The submission of APP-CSE is in compliance with Department of

Budget and Management (DBM) Circular Letter Nos. 2011-6 and
2011-6-A dated 25 August 2011 and 28 September 2011.

Respectively, directing the use of Procurement Service (PS) and

the Philippine Government Electronic Procurement System
(PhilGEPS). The said DBM Circular Letter requires all National
Government Agencies, including Military and Police Units; GOCCs,
GFIS, SUCs, and LGUs to submit their APP-CSE to the DBM through
the Procurement Service.
What is the legal basis for the submission of
APP-CSE?

Furthermore, Government Procurement Policy Board (GPPB)

Resolution No. 20-2018 mandates all agencies to fully use the
mPhilGEPS for the procurement of CSEs through the Virtual Store
feature in accor- dance with Section 8 of the revised IRR of
Republic Act No. 9184. The Resolution indicates that agencies shall
upload their approved APP-CSE in the mPhilGEPS, which shall be
the basis of procurement from the Virtual Store.
How do we submit the APP-CSE
Form?

The submission of APP-CSE 2025 Form is accomplish by

uploading the approved files on the mPhilGEPS.
Where can we get the template to be used for submission of
APP-CSE?

The APP-CSE template can be downloaded from the

mPhilGEPS, or from the PS-DBM website at ps-
philgeps.gov.ph/home/ > Downloads > Forms >
Annual Procurement Plan-Common-use Supplies
and Equipment (APP-CSE) 2025 Form.
Do we need to have the APP-CSE
approved?

Yes, , for check and balance and accountability. The

supervisor, department/division head, or any authorized
personnel should review and approve the APP-CSE to be
submitted.
ANNUAL PROCUREMENT PLAN FOR COMMON-
USE SUPPLIES AND EQUIPMENT

FORM
ANNUAL PROCUREMENT PLAN -
COMMON USE SUPPLIES &
EQUIPMENT (APP-CSE)
• PART 1 – Available @ PS- DBM

• PART ii – other items not available @ ps-dbm

PART ii – other items not available @ ps-dbm

• PURCHASE REQUEST (PR)

• BAC RESOLUTION
• RFQ
• ABSTRACT OF CANVASS
• PURCHASE ORDER

• INSPECTION AND ACCEPTANCE REPORT (IAR)

• OTHER ATTACHMENTS
PART i – available @ ps-dbm

 AGENCY PROCUREMENT REQUEST (APR) (QUANTITY ONLY)

 FINAL APR ( WITH PRICE)

 ATTACH CERTIFICATE OF NON-AVAILABILITY OF STOCKS

(CNAS)
PURCHASE REQUEST
COA CIRCULAR NO. 2022-
004
REPORT ON THE PHYSICAL COUNT OF SEMI-
EXPENDABLE PROPERTY

FORM

REPORT ON THE PHYSICAL COUNT OF

PROPERTY, PLANT AND EQUIPMENT.

FORM
 INVENTORY AND INSPECTION REPORT OF
UNSERVICEABLE SEMI-EXPENDABLE PROPERTY

FORM

INVENTORY AND INSPECTION REPORT OF

UNSERVICEABLE PROPERTY

FORM
Checklist of documents
for request for relief
from accountability
Coa memorandum no. 92-751 dated February 24, 1992)
 Checklist of documents for request for relief from accountability

1. The basic notice of loss to be filed immediately after the

discovery of the loss and the request for relief from accountability
which should be filed by the proper accountable officer within the
reglementary period of 30 days from the occurrence of the loss,
with the Auditor concerned or the Commission, as the case may
be.
1.1 In case of delay in the filing of the aforesaid notice and
request, satisfactory explanation or the reason(s) for such
delay should be submitted.
1.2 If the occurrence of the loss has also been reported to
other police agencies, like the NBI, CIS, etc. the
progress/initial investigation report thereon should be
submitted.
2. Affidavit or Sworn Statement of the proper accountable officer on
the facts and circumstances surrounding the said loss, supported by
the Affidavit of two (2) disinterested persons who have personal
knowledge of such fact/loss.

3. Comment and/or recommendation of the Agency Head concerned

on the request.

4. Exact or accurate amount of government cash or book value of

the property subject of the request for relief.

5. Property Acknowledgment Receipt (PAR)/Memorandum Receipts

(MR) covering the properties subject of the request, if any.

6. Report of Lost, Stolen, Damaged or Destroyed Property.

Additionally, incase of the following
incidents/occurrence;
 FIRE
1. The progress and/or final report of the local Police/Fire
Department or Station on the incident;
2. List or inventory of burned or destroyed properties as well as use
properties retrieved after the fire, stating therein the acquisition
cost/book value of each item;
3. Authenticated picture(s) showing the site/office or government
properties razed by the fire;
4. Fire insurance policy, if any, covering subject property. If the
property is insured, information as to whether or not the Agency
concerned has already been paid the proceeds of the said insurance
policy should be secured and, if so, evidence to this effect should be
submitted. If the property has not been insured, reasons to this
effect should be submitted.
THEFT OR ROBBERY/HOLD-
UP:
1. Progress and/or Final Police report on the theft or robbery case.
1.1 In cases of theft or robbery including with force upon
things (destruction of padlocks, doors, window jalousies, etc.),
information as to whether or not the premises of the
government Agency or office concerned are manned by
security guards. If so, the respective Sworn Statements or
Affidavits of the guards respecting the incident should be
obtained and submitted.
1.2 A certified copy of the contract of security/services entered
into by and between the government office and the security
agency should also be submitted.
THEFT OR ROBBERY/HOLD-
UP:
1.3 If the Security Guard(s) is found to be negligent in the
premises, a recommendation to the agency Head should be
made that appropriate action be instituted to enforce the civil
liability of the security guard and/or security agency
concerned.
1.4 In cases of theft or robbery/hold-up of government
cash/funds to be deposited with or withdrawn from a
depository bank, information as to whether or not the proper
accountable officer was escorted by a policeman or security
guard should also be submitted, to the negative, explanation
to this effect should be submitted
THEFT OR ROBBERY/HOLD-
UP:

2. Detailed list of government properties lost or destroyed as well as

those properties retrieved after the robbery incident disclosing the
book value of each item or exact amount of government
money/cash involved,

3. Authenticated picture(s) taken relative to the robbery or theft

incident.
 FORCE MAJEURE (EARTHQUAKE,
TYPHOONS, ETC.)

1. Detailed list/inventory of lost or destroyed government properties

or lost cash, as well as those properties retrieved after the calamity.

2. Certification of the proper official of the local PAGASA or other

similar government Agency on the actual occurrence of the calamity
specifying therein the approximate or exact time the incident
happened and the areas or places affected thereby.
DEATH OF LARGE CATTLE AND OTHER
LIVESTOCK

1. Certificate of Death of the large cattle issued by proper official

2. Autopsy report of the proper Veterinarian.

Announcement
Re: Deliveries
THANK YOU