University Institute of Liberal Arts

and Humanities
Course Name- Communication Skills
Course Code- 23PCH-105

Time management DISCOVER . LEARN . EMPOWER

 COURSE OBJECTIVES
The Course aims to:
Augment students overall communication and interpersonal skills
1 by making them realize the importance of good oral and written
English Language in professional life.
Enrich their reading capability with special emphasis on expanding
2 vocabulary and grammatical formations.
Build exceptional speaking, reading and writing skills by correcting
3 grammatical errors and pronunciation through practice.
Enhances soft skills by fostering self awareness, confidence and a
4 positive attitude in students’ ability to communicate effectively in
English.

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 COURSE
OUTCOMES
On completion, the students are expected to:
CO
Numbe Title Level
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Apply appropriate Listening, Speaking, Reading and Writing Skills (LSRW Skills) with
correct non-verbal cues to attain expertise in soft skills.
CO1 Apply

Apply correct contextual and comprehensible written text in the form of paragraph
writing, short compositions business correspondence, using logical support and
CO2 argument in a wide range of communication situations. Apply

Demonstrate linguistic competence while speaking and during presentations

through accuracy in grammatical usage, vocabulary, pronunciation and intonation.
CO3 Apply

Evaluate information as critical readers, speakers and writers applying ethics in

communication and
CO4 Evaluate
being sensitive in cross cultural communication.
Create original, digital content for websites, blogs, vlogs and personal social media
profiles etc.
CO5 Create

blog.marshallinstitute
 What is time?

“Time is the substance of our lives,” we don’t

create time in our lives but instead “create our
lives in time.”
-Alexandra Stoddard

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 What is ‘strategic thinking’?

• Strategic thinking is thinking before acting.

• Strategic thinking is taking considered decisions rather than
rushing in or behaving compulsively.
• Strategic thinking is looking ahead.
• Strategic thinking is taking an overview.
• Strategic thinking is thinking about how to make the best use of
your time.
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 Who are strategic thinkers?
• Strategic thinkers are skillful ‘time managers’.
• They are very aware of the ‘shape’ of their working week.
• They make full use of bits and pieces of time.
• Strategic thinkers are alert.
• They’re always asking questions. ‘What’s going on here?’ ‘Why are
we being asked to do this?’ ‘Why are we being told this?’
• They notice differences and changes, and ask how they came about
and what their significance is. ‘
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 The Time-Use Strategy

Adopting a time-use strategy also involves doing the following things: .

• Finding the time that you need in order to accomplish your task .
• Committing yourself to making the effort necessary to accomplish your task .
• Making sure that you comprehend exactly what it is that your task requires you
to do (this is crucial) .
• Getting hold of the physical resources – such as books, equipment and
materials – that your task requires .
• Finding an environment to work in that is conducive to accomplishing your task.

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‘Know Yourself’- The beginning of Time Management

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The Major Red Flag

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 Ask Yourself ????
Think about what happens when you try to work:
• Do you often/ sometimes/never . doze off or fall asleep? .
• Daydream, or simply find yourself thinking about non-work matters? .
• Allow other people to disturb you, rather than say ‘I’m working: go away’ (or, more
politely, ‘Please come back later’)? .
• Engage in non-work ‘displacement activities’, like texting/telephoning/ emailing, dropping
work and going for coffee with friends, making a snack for yourself, doing housework? .
• Engage in ‘pseudo-work’ displacement activities, like revise what you’ve written one more
time, or run one more check, or incorporate one more refinement in your practical work,
when you really know that it is unnecessary to do so and you could perfectly well hand in
your work immediately?
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 The Eisenhower Matrix
“The Eisenhower Matrix is ideal to use when you’re feeling
overwhelmed, you’re not sure where to start, or you find
yourself missing deadlines.”
It starts with a box containing four quadrants:

“Top Left Quadrant: Urgent and Important.”

“Action: DO these first.”
“Top Right Quadrant: Important, but Not Urgent”
“Action: DEFER these by scheduling time for them.”
“Bottom Left Quadrant: Urgent, but Not Important. This is
when knowing your”
“Action: DELEGATE these tasks.”
“ Bottom Right Quadrant: Not Urgent, Not Important”
“Action: DELETE these tasks and move on.”
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The Eisenhower Matrix : An Example

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The Time Buffer

● Think of a Time Buffer as a mental pause

button between tasks.
● Typically, for higher-intensity tasks, you
would need a larger mental pause to reset
yourself.
● For lower-intensity tasks, you would need a
shorter mental pause to reset your brain.

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 Your Digital Dashboard

• “A digital dashboard can organize and store your most

frequently referenced information.
• Think of it as creating a “Frequently Asked Questions” guide
for yourself.
• Your digital dashboard is a one-stop resource for those
pieces of information you find yourself searching for
regularly. 15
 Making a Digital Dashboard
• The ideal digital dashboard can be easily organized, referenced,
and updated.
• Your digital dashboard also should be easily accessible from
multiple devices.
• Some of the tools and programs that could serve as your digital
dashboard:
• Trello
• Asana
• Notion
• A Google Doc or a Google Sheet

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 Get Focused
“Multitasking is a lie”
● People don’t multitask because they’re good at
multitasking. They multitask because they’re bad at
focusing.
● Skipping from task to task creates a dopamine-
addiction feedback loop that rewards your brain for
losing focus and searching for some kind of new
external stimulation.
● It’s almost as if our brains don’t want us to focus,
which is why it takes so much effort to stick to one
task at a time. 17
 Notification Audit

● The average person is hit with a distraction every 40

seconds when working on a computer.
● To make matters worse, smartphones beep, buzz,
vibrate, and ding with more than 60 notifications on
average per day.
● When you factor in the approximately 23 minutes it
takes to regain deep focus every time you’re
interrupted
● To wrangle your digital clutter, do a notifications
audit. 18
 Notification Audit
Open up the notification settings on your smartphone. Right now. Go ahead and
take a look at all of the different notifications that come your way on a daily
basis and then ask yourself:
● Which of these notifications are necessary and actually make my life better?
● Which notifications do I typically ignore and habitually swipe away when they
pop up? What would happen if I turned them off completely?
● Which notifications bother me the most or make me uneasy?
● Do I really need the red dot on my email or messaging app telling me how
many unread messages are waiting for me?
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 Notification Audit (Contd.)
● Where can I be selective with my notifications or customize them if I’m not
comfortable turning them completely off?
● When you review your notifications, you’re actually reviewing a list of distractions
you have chosen to accept.
● Remember, you are in charge of your smartphone, and you are in control of when
you are distracted or interrupted by it.
● When you think critically about the notifications you allow, and then consider what
they interrupt, you can decide what’s more important: the interruption or your
focus.
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https://www.quotesforthemind.com/ 21
 ‘Mind Management’ NOT ‘Time
Management’

“Things are not difficult to make; what is difficult

is putting ourselves in the state of mind to make
them.”

—Constantin Brancusi

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 Activity 1

Choose any one of the following topics and speak on it for a minute. Design
your speech with a personalized touch and give examples to relate
everything with your own life situations :

• Every minute I spend is my choice.

• ‘I don’t have time’ often means ‘It’s not a priority’.
• ‘I will do it some other time’ is the biggest lie one can tell oneself.
• Mind management is a pre-requisite for time management

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 Activity 2
• Breaking Bad Habits
• In this exercise, the group works in pairs.
• Each person writes on a piece of paper what stops them
from managing their time more effectively.
• Then the two work together to come up with solutions. You
then can bring it before the group in turns.

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 Applications
• Be a strategic thinker
• Learning effective use of time
• Using different time use strategies for meeting deadlines.
• Helps maintain a balance between professional and personal life.
• Using mindfulness techniques for better mind management to
ace time management.

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 Assessment Pattern
Students are assessed on the basis of the following
parameters:
Content Assessment (12) Fluency of Speech (10) Confidence (8)

• Relevance of the content • Syntax to be appropriate •Confidence level of students

• Exemplifying the content • Sentences should be grammatically accurate •Positive body language- smile, eye-
• Adequate length of the content • Paralinguistic aspects to be taken into contact, enthusiasm, gestures,
• Coherence and logic consideration such as tone, rhythm, pitch etc posture, etc.
• Consistent flow of thought • Pauses to be used appropriately •Speaking without the help of any
• Creative and original ideas • Monotone to be marked down written material
• Intelligible and comprehensible pronunciation
• Fluency in language- voice clarity and audibility

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 References
• Time Management Essentials: The Tools You Need to Maximize
Your Attention, Energy, and Productivity , Anna Dearmon Kornick.
• The Ultimate Time Management Toolkit ,Risa Williams.
• Time Management: The Secrets Of Time Management, How To
Beat Procrastination, Manage Your Daily Schedule & Be More
Productive For Life,Richard Carroll.
• Mind Management, Not Time Management: Productivity When
Creativity Matters (Getting Art Done Book 2) Patrick Forsyth.
•

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 THANK
YOU
For queries
Email: coordinator.communicationskills@cumail.in

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