ENGINEERING PROJECT

MANAGEMENT

Overview and Concepts

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Course Name Engineering Project Management
Instructor Dr. Nadeem Ehsan
Ph.D. University of Michigan, Ann Arbor, USA
Semester Spring, 2008
Credit Hours Three (03)

Email m4nadeem@yahoo.com

Required Text Project Management, A Managerial Approach

Fourth Edition
By Jack R. Meredith and Samuel J. Mantel. Jr

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Reference Books 1) Project Management, By Maylor, 2nd Edition
Pearson Education Asia
2) Practical Project Management
Ghattas R.G, Mckee,F.L,
Pearson Education Asia
3) A Guide to the Project Management Body of
Knowledge (PMBOK Guide), 2000 Edition,
Project Management Institute, Newton Square,
Pennsylvania, USA

Program Coordinator
Tele 051-287-1703

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Objective of this Course

 Understand the concept of project management

 Effectively select, plan, implement, control, monitor, assess
and terminate the social sector and infrastructure projects.
 Manage the schedule and budget of projects with a view to
achieve the pre-assigned goals of the organization.
 Understand about project manager, project organization and
the software used to apply various tools during project
management.
 Manage change in the scope and requirements of the
projects.
 Enhance skills to become an effective project manager in any
institutional environment.
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 Understand the internal, external and physical environment of
an organization, project managers, vendors , and users of
the projects’ end products ( deliverables) in the context of
project management.
 Learn negotiation skills and conflict resolution
 Learn project proposal development and fundraising
techniques as a project.
 Learn economic, financial, technical and managerial feasibility
of the projects.

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Introduction

Projects are the building blocks of an investment plan. Due to several

economic factors, the investments of various types in the contemporary
world are shrinking day by day. The majority of projects do not terminate
on time or to budget and they rarely deliver to all the original project
specifications due to poor management. The current project
management techniques and methods require a departure from
traditional approach as it requires improved systems methodology and
use of software on project life cycle. The project management is now a
profession that has to be learnt by the successful managers for
increased customer satisfaction. Project management techniques are
equally useful for social sector as well as the infrastructure projects.
These techniques are used by the NGOs, consultancy companies,
international organizations and the engineering firms.

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This course will particularly be of a great value to you once you will be
the middle and senior level managers, project planners, team leaders,
coordinators and volunteers and will be directly or indirectly involved
with the projects , or if you are expected to be engaged in such
activities in future. The course will be useful for you if you join industry,
social sector development organizations, academia, international
funding agencies/NGOs, journalism or chose to be independent
consultants.

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Broad Course Contents

• The Project Management Framework

• Introduction
• What is a Project?
• What is Project Management
• Relationship to other Management Disciplines
• Related Endeavors
• The Project Management Context
• Project Phases and the Project Life Cycle
• Project Stakeholders
• Organizational Influences
• Key General Management Skills
• Social-Economic-Environmental Influences

• Project Management Processes

• Project Processes
• Process Groups
• Process Interactions
• Customizing Process Interactions
• Mapping of Project Management Processes
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Broad Course Contents

The Project Management Knowledge Areas

• Project Integration Management
• Project Plan Development
• Project Plan Execution
• Integrated Change Control

• Project Scope Management

• Initiation
• Scope Planning
• Scope Definition
• Scope Verification
• Scope Change Control

• Project Time Management

• Activity Definition
• Activity Sequencing
• Activity Duration Estimating
• Schedule Development
• Schedule Control

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Broad Course Contents

• Project Quality Management

• Quality Planning
• Quality Assurance
• Quality Control
• Project Human Resource Management
• Organizational Planning
• Staff Acquisition
• Team Development
• Project Communication Management
• Communications Planning
• Information Distribution
• Performance Reporting
• Project Risk Management
• Risk Management Planning
• Risk Identification
• Qualitative Risk Analysis
• Quantitative Risk Analysis
• Risk Response Planning
• Risk Monitoring and Control
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Other topic
• Scheduling and Networking
• Monitoring and Information system
• Project Control
• Research papers

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Course Schedule

The course consists of 16 Week Schedule out of which there will be One
Week for Mid Term examination and One Week for Final Examination.

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Grade Distribution

Mid Term Exam 20 Percent

Final Exam 30 Percent
Homework/Assignments 10 Percent
Quiz 10 Percent
Class Participation 10 Percent
Group Project 20 Percent

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Project & Research Paper Instructions

In order to create reasonable balance in a group, no group will be

consisting of students with similar backgrounds/profession.
Groups will be made by the Instructor. Project must be from real
life or may be from your own background/work environment/
parent department but it must cover the subject. Topics should be
innovative and must have strong relevance with the subject and
real life. You may choose organization in public or private sector
(Service or Manufacturing).

What is due after “Three Weeks”

A preliminary draft proposal of one page (along with the name of

the participants) for the approval of the instructor. Upon approval
a comprehensive proposal will be required.
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Requirements of Presentations?

Professional presentation by the Group on approved topic.

Three hard copies of the final project report and one electronic
copy must reach course instructor positively on the same day of
presentation. Project report must be typed in MS Word in a
professional way, double space, 12-size font, with proper
references. There will be 10 percent academic penalty on late
submissions.

Each group will be given 25-30 minutes to present, with 10

minutes of Q&A session.

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Suggested Topics for Projects

 Budgeting and Cost Estimation for Projects

 Financial Analysis of Projects
 Evaluation Techniques in Project Management
 Project Management in Service or Manufacturing
Organization
 Project Monitoring and Evaluation
 Information Systems and Project Control techniques
 Applying MS Project or Primavera for a real life Project
 Negotiating and Managing Conflicts in a project

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 Instructions for students
• To make the learning experience most enjoyable, comfortable and valuable, the students must
comply with the following:
• Attendance
• Must be 100%. The program co-ordinator will grant permission for absentee only
for extreme emergency.
• Assembly
• The students should be in classroom five minutes before schedule time so that he/
she participates in the lesson from the very beginning
• Assignments
• Must be collected on the notified date. There will be late penalties for assignment.
Homework may be submitted via E-Mail and Fax in case individual is out of town/
Country
• Project
• Is mandatory to qualify. It is to demonstrate professional competence in the
application of project management. It comprises of a written report and a
presentation by each student.
• Examination
• Mid term and final exam. Important: There will be surprise quizzes
• Code of conduct
• The students must comply with the professional ethics

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OUT LINE FOR TODAY
• What is a project?
• What is Project Management?
• The Context for Project Management
• The Project Management Process
• Knowledge areas for project management

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 What is a Project?

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What is a Project?
“A project is usually a one-time activity with a well-defined set of desired end results…complex enough that the subtasks required careful coordination and
control in terms of timing, precedence, cost and performance.”
Project Management: A Managerial Approach
Jack R. Meredith and Samuel J. Mantel, Jr.
1995

The assignment of resources to accomplish specific results (deliverables) with a well-defined schedule and budget.
Accenture (1999)

“something that is contemplated, devised, or planned; a plan; a scheme; an undertaking”

The Macquarie Concise Dictionary
Third Edition (1998)

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Project Characteristics

A Project…

 Has specific objectives

 Has a start and end date
 Has a budget
 Has an ‘owner’/’sponsor’
 Produces specific deliverables
 Can vary vastly in size,complexity and duration
 May be a phase within a larger project or a phase within
a program

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 Operations and Projects
• Operations and projects share many characteristics:
• Performed by people.
• Constrained by limited resources.
• Planned, executed, and controlled.
• Operations may include activities such as:
• Financial management and control
• Continuous manufacture
• Product distribution
• Projects may include activities such as:
• Developing a new product or service.
• Effecting a change in structure, staffing, or style of an organization.
• Developing or acquiring a new or modified information system.

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 Projects are Temporary
• Temporary means that every project has a definite beginning
and a definite end.
• The end is reached:
• When the project’s objectives have been achieved, or
• When it becomes clear that the project objectives will not or cannot
be met and the project is terminated.
• Temporary does not necessarily mean short in duration:
• many projects last for several years.
• The duration of a project is finite:
• projects are not ongoing efforts.

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 The Product of a Project is
Unique
• A product or service may be unique even if the category it belongs to is
large.

• For example, many thousands of office buildings have been

developed, but each individual facility is unique—different
owner, different design, different location, different
contractors, and so on.

• Because the product of each project is unique, the

characteristics that distinguish the product or service must be
progressively elaborated.

• Progressively means “proceeding in steps; continuing steadily

by increments”

• Elaborated means “worked out with care and detail; developed

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Costs of Poor Project Management

• 31% of all new software development

projects are cancelled before completion

• 53% of projects cost >189% of original

estimates

• 16.2% of software projects completed on

time and on budget

• Average overrun is 222% of original

estimates

Source: Standish Group, 1995

Costs of Poor Project Management

• 31% of all new software development A survey on overall applications

projects are cancelled before completion development projects revealed:

– 46% of IT projects were

• 53% of projects cost >189% of original "challenged" (completed over
estimates budget and past the original
deadline).
• 16.2% of software projects completed on – 6% of projects succeeded.
time and on budget
– 28% of projects failed.
• Average overrun is 222% of original
estimates

Source: Standish Group, 1998

Source: Standish Group, 1995
What is Project Management?

Definition of Project Management:

“Project Management is the act of directing and
coordinating human and material resources
throughout the life of a project to achieve
predetermined objectives of
 Scope
 Quality Quality
 Effort
Effort Time
 Risk
Project
 Time

Scope Risk

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 What is Project Management ?

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What is Project Management?

• Project management is the application of knowledge, skills, tools, and techniques to project
activities in order to meet or exceed stakeholder needs and expectations from a project

• Meeting stakeholder needs and expectations involves balancing competing demands among:

• Scope, time, cost, and quality.

• Stakeholders with differing needs and expectations.
• Identified requirements (needs) and unidentified requirements
• (expectations).

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