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Management Functions

The four basic functions of management are planning, organizing, leading, and controlling. Planning involves setting goals and determining the best course of action, while organizing focuses on resource distribution and task delegation. Leading emphasizes motivating and influencing employees, and controlling involves evaluating performance and making necessary adjustments to achieve organizational goals.

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4 views14 pages

Management Functions

The four basic functions of management are planning, organizing, leading, and controlling. Planning involves setting goals and determining the best course of action, while organizing focuses on resource distribution and task delegation. Leading emphasizes motivating and influencing employees, and controlling involves evaluating performance and making necessary adjustments to achieve organizational goals.

Uploaded by

jorencematic3
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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What are the four basic

functions of
management?
PLANNING
In the planning stage, managers establish
organizational goals and create a course of action to
achieve them. During the planning phase,
management makes strategic decisions to set a
direction for the organization. Managers can
brainstorm different alternatives to achieve the
objective before choosing the best course of action.
While planning, managers typically conduct an in-
depth analysis of the organization’s current state of
affairs, taking into consideration its vision and
mission and evaluating what resources are available
to meet organizational objectives.
There are several approaches to
planning:
Strategic planning: This type of
planning is often carried out by an
organization’s top management and
usually creates goals for the entire
organization. It analyzes threats to the
organization, evaluates the
organization’s strengths and
weaknesses and creates a plan of how
the organization can best compete in
its environment.
Tactical planning: Tactical planning is
the shorter-term planning of an objective
that will take a year or less to achieve. It
is usually carried out by an organization’s
middle management. Tactical planning is
usually aimed at a specific area or
department of the organization such as
its facilities, production, finance,
marketing or personnel.
Operational planning: Operational
planning is the process of using
tactical planning to achieve strategic
planning and goals. Operational
planning creates a timeframe for
putting a portion of the strategic goal
into practice operationally.
ORGANIZING
The purpose of organizing is to distribute the
resources and delegate tasks to personnel to
achieve the goals established in the planning
stage. Managers may need to work with
other departments of the organization, such
as finance and human resources, to organize
the budget and staffing. During the
organizing stage, managers strive to create a
work environment conducive to productivity.
LEADING
Leading consists of motivating employees and
influencing their behavior to achieve organizational
objectives. Leading focuses on managing people,
such as individual employees, teams and groups
rather than tasks. Though managers may direct team
members by giving orders and directing to their team,
managers who are successful leaders usually connect
with their employees by using interpersonal skills to
encourage, inspire and motivate team members to
perform to the best of their abilities.
SITUATIONAL LEADERSHIP STYLES
Directing: The manager leads by
deciding with little input from the
employee. This is an effective
leadership style for new employees
who need a lot of initial direction and
training.
Coaching: The manager is more receptive to
input from employees. They may pitch their
ideas to employees to work cooperatively and
build trust with team members. This style of
leadership is effective for individuals who need
managerial support to further develop their
skills.
Supporting: The manager
decides with team members but
focuses more on building
relationships within the team. This
style of leadership is effective for
employees who have fully
developed skills but are sometimes
inconsistent in their performance.
Delegating: The leader provides a minimum
of guidance to employees and is more
concerned with the vision of the project than
day-to-day operations. This style of leadership
is effective with employees able to work and
perform tasks on their own with little
guidance. The leader can focus more on high-
level goals than on tasks.
CONTROLLING
Controlling is the process of evaluating the execution of the
plan and making adjustments to ensure that the
organizational goal is achieved. During the controlling
stage, managers perform tasks such as training employees
as necessary and managing deadlines. Managers monitor
employees and evaluate the quality of their work. They can
conduct performance appraisals and give employees
feedback, providing positive remarks on what they are
doing well and suggestions for improvement. They may also
offer pay raise incentives to high-performing employees.

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