LAW ENFORCEMENT

ORGANIZATION
AND ADMINISTRATION
(INTER-AGENCY
APPROACH)

ANGELICA C. IBARRA
LECTURER
The word police come from the Latin Politia (Civil administration),
which itself derives from the Ancient Greek Politeia or “Polis” which
means “City”. It was used by the Middle French word PORICE, which
means “public order assured by the State.”

POLICE- a body of armed men, which as an institution, can exercise

its duties by armed physical forces to preserve peace and order,
detection of crime, and the execution of laws.
LAW – system of rules that particular country or community
recognizes as regulating the actions of its members and may
enforce by the imposition of penalties.

ENFORCEMENT – compel obedience of the law, regulation or

command.
 ADMINISTRATION – An organizational process concerned with the
implementation of objectives and plans and internal operating efficiency.

MANAGEMENT- fulfill those objectives according to policies by

administrations.

ORGANIZATION – group of person working together for a common goal

or objective.
POLICE ADMINISTRATION – it refers to the police
organization’s direction or a part of it. Thus, and the use such
a manner to carry out its functions efficiently.

POLICE MANAGEMENT- considered as the second

component within the administrators, middle managers , and
supervisor’s process to give an organization direction and
influence people to work toward organizational goals.
POLICE ORGANIZATION

A group of trained personnel in the field of public safety

administration engaged in the achievement of goals and
objectives that promotes the peace and order

Considered as one of the most complex institutions in the

society today.
ORGANIZATIONAL STRUCTURE

The systematic arrangement of the relationship of the

members, positions, departments and functions or work of the
organization. It is comprised of functions, relationships,
responsibilities and authorities of individuals within the
organization.
 LINE AND STAFF ORGANIZATION

It is the combination of the line and functional types.

It combines staff specialist such as the criminalists, the training
officers, the research and development specialists, etc.

Channels of responsibility is to “think and provide expertise” for the

line units.

The line supervisor must remember that he obtains advice from the
staff specialists.
ADMINISTRATION – An organizational process concerned
with the implementation of objectives and plans and internal
operating efficiency.

MANAGEMENT- fulfill those objectives according to policies

by administrations.

ORGANIZATION – group of person working together for a

common goal or objective.
CLASSIFICATION OF LINE, STAFF AND
AUXILIARY FUNCTION
LINE FUNCTIONS

• Such as patrol, criminal investigation, and traffic control as well as

supervision of personnel performing these operation.

• Carry out the major purposes of the police department

• Delivering the services provided by the department
• Dealing directly with the departments clientele
• Making final decisions with respect to the activities they perform
STAFF FUNCTION

Are those operations designed to support the line functions. Staff members
are necessarily advisors, often civilians with specialized training which main
function is to study police policies and offer proposals to chief executive of the
department.

Highly specialized

Involved in an advisory capacity

Detached from the public

Not directly responsible for the decisions made by department executive.

AUXILIARY FUNCTION

- Involve the logistical operations of the department. These

include training, communications, maintenance, record
keeping, motor vehicles, and equipment and similar
operations.
CONCEPTS POLICE SERVICE:

The Old Concept- Police service is giving the impression of being merely
suppressive machinery. This philosophy advocated that the yardstick of
police competence is the increasing number of arrests, throwing offenders
in detention facilities rather than trying to prevent them from committing
crimes.

 The Modern Concept- this thought of police service regards police as

the first line of defense of the criminal justice system, an organ of crime
prevention.
POLICE OBJECTIVES

1. To make sure there is an order in the Community;

2. To protect the lives and limbs of every member of the Community;

3. To protect the properties of the citizenry; and

4. To render appropriate assistance to other government offices

concerned.
 ELEMENTS OF ORGANIZATION
1. SPECIALIZATION
is the assignment of particular workers to particular tasks

2. HIERARCHY OF AUTHORITY
A hierarchy represents formal relationship among superiors and
subordinates in any given organization. It can be visualized as a
ladder, with each rung (or rank) representing a higher or lower level
of authority.
3. AUTHORITY
It is the right to command and control the behavior of
employees in lower positions within an organizational
hierarchy. A hierarchy thus serves as the framework for the
flow of authority downward (and obedience upward) through
the department.

4. SPAN OF CONTROL
Is the minimum number of subordinates at a given position
that superior can supervise effectively.
5. DELEGATION OF AUTHORITY
- Is the conferring of an amount of authority by a superior position
onto a lower-level position.

6. UNITY OF COMMAND
Employees should have only one superior.

7. FORMAL COMMUNICATIONS
Process of sharing and understanding an information on common
subjects.
 PRINCIPLE OF ORGANIZATION APPLICABLE TO LAW
ENFORCEMENT ORGANIZATION
DIVISION OF WORK- it is an apportioning of works or tasks among the
various units or group.

DELINEATION OF RESPONSIBILITY – It refers to the lines of authority,

and responsibility should be made as definite and direct possible so that

responsibility may properly fixed and duplicate avoided.

CHAIN OF COMMAND- It refers to a line or chain of superiors from top to buttom.

 LINE AND STAFF- Implies that a system of varied functions arrange into a
workable pattern. The line organization is responsible for the direct
accomplishment of the objectives while the staff is responsible for support, advisory
or facilitative capacity.

INTEGRATION AND COORDINATION – It is the efforts of the different units that

must be coordinated and integrated to accomplish harmonious progress towards
the primary objectives of the office
 Principle of Delegation by Results
States that authority delegated should be adequate to ensure the ability
to accomplish expected results.

Principles of Absoluteness of Responsibility

Explains that the responsibility of the subordinates to their superior for
performance is absolute and the superior cannot escape responsibility
for the organization on activities performed by their subordinates.

Principle of Parity and Responsibility

- Explains that responsibility for action cannot be greater than that
implied by the authority delegated nor should it be less.
OTHER PRINCIPLE OF POLICE ORGANIZATION
a. According to Function
According to the nature of the basis to be performed. Similar and
related duties may be assigned to each other.

b. According to Time Frame

- Most elementary form of police organization. Elements are divided
into many shifts or watches according to the time of the day.
 ORGANIZATIONAL UNITS
FUNCTIONAL UNITS (BDSU)
BUREAU – the largest organic functional unit within a large
department. It comprises of numbers of divisions.
DIVISION – a primary subdivision of a bureau.
SECTION – functional unit within a division that is necessary for
specialization.
UNIT – functional group within a section or the smallest functional
group within an organization.
TERRITORIAL UNITS: (PORBSAD)
POST – a fixed point or location to which an officer is assigned for duty,
such as a designated desk or office or an intersection or cross walk from
traffic duty. It is a spot location for general guard duty.
ROUTE – a length of streets designated for patrol purposes. It is also called
LINE BEAT
BEAT – an area assigned for patrol purposes, whether foot or motorized.
SECTOR – an area containing two or more beats, routes, or post.
AREA – a section or territorial division of a large city each comprised of
designated districts.
DISTRICT – a geographical subdivision of a city for patrol purposes, usually
within its own station.
 ADMINISTRATION
GULICK AND URWICK
Pioneers of “The Science of Administration”. In this book, they have
described the major functions of administration using the acronym
POSDCORB.
 PLANNING
- Working out in broad outline the things that need to be done and the
methods for doing them to accomplish the purpose set for the enterprise.
Process of selecting goals and determining how to achieve them.
ORGANIZING
-establishment of the formal structure of authority through which work
subdivisions are arranged, defined, and coordinated for the defined
objective. Involves determination and allocation of the men and
women as well as the resource of an organization to achieve pre-
determined goals and objectives of the organization.
 STAFFING

- Personnel function of bringing in and out training the staff and

maintaining the staff the favorable conditions of work. Filling the
organization with the right people and right position. The task of
providing competent men to do the job and choosing the right men for
the right job.
 DIRECTING

Task of making decisions and embodying them in specific and

general orders and giving instructions and serving as the leader of
the enterprise. Overseeing and supervising of the human resources.

 COORDINATING
The all-important duty of interrelating the various parts of the work.
Manner of integrating the different elements within or outside the
organization.
REPORTING
Is keeping those to whom the executive is responsible informed as to
what is going on, which thus includes keeping himself and his
subordinates informed through records research and inspection.
System of putting what is reported into records and the manner of
classifying documents or notes within the organization.
BUDGETING
- With all that goes of budgeting in the form of fiscal planning,
accounting, and control. The forecasting in detail of the results of an
officially recognized program of operations based on the highest
reasonable expectations of operating efficiency.
MANAGEMENT
-Itpertains to the utilization of available resources in an organizational
to achieve its organizational objectives.

MANAGEMENT PROCESSES
- The management process involves Planning – Organizing – Leading
– Controlling the use of organizational resources to achieve high
performance results.
1. PLANNING
is the process of setting performance objectives and identifying the actions
needed to accomplish them.
2. ORGANIZING
is the process of dividing the work to be done and coordinating results to achieve
a desired purpose.
3. LEADING
is the process of directing and coordinating the work efforts of other people to
help them accomplish important task.
4. CONTROLLING
is the process of monitoring performance, comparing results to objectives and
taking corrective action as necessary.
 ELEMENTS OF MANAGEMENT
AUTHORITY
Is the right to command and control the behavior of employees in
lower positions within an organizational hierarchy. A particular
positions within an organization carries the same regardless of who
occupies that position. It refers to the legitimate right to lead and
influence people.
SOURCES OF MANAGEMENT AUTHORITY
1. Law
2. Tradition
3. Delegation
COMMAND RESPONSIBILITY

- Is the doctrine that imposes commensurate accountability to

one who is vested with management and leadership functions.
 PHILIPPINE
LAW ENFORCEMENT
AGENCIES
 R.A. 6040 (AUGUST 4, 1969)
Section 9 of this act gave full authority to the then Police Commission
(POLCOM) now National Police Commission (NAPOLCOM) to give the
appropriate examination for officers and members of the Philippine
National Police in line of the Civil Service Commission.

“The Police Commission shall give the appropriate examinations for

officers and members of local police forces, and the Department of
Education, the appropriate examinations for public school teachers with
the assistance of the Civil Service Commission.”
 THE DEPARTMENT OF THE INTERIOR
AND LOCAL GOVERNMENT (DILG)
DEPARTMENT PROPER
The Department Proper shall consist of the existing staff services as
provided for under Executive Order No. 262 and the following offices:
Office of the Secretary – shall consist of the Secretary and his
immediate staff; and
Office of the Undersecretaries and Assistant Secretaries – The
Secretary shall be assisted by two (2) Undersecretaries, one (1) for
local government and the other one (1) for peace and order, at least
one (1) of whom must belong to the career executive service, and
three (3) career Assistant Secretaries.
 NATIONAL POLICE COMMISSION (NAPOLCOM)
An agency attached to the DILG for policy and program
coordination.
Shall exercise administrative control and operational supervision
over the PNP.
Includes Regional Appellate Board and National Appellate Board as
disciplinary boards.
The NAPOLCOM shall administer the entrance and promotional
examinations for policemen. It shall also design and establish
qualifications upgrading program for the members in coordination with
CSC and the CHED through a distance education program and/or an
in- service education program or other similar programs. (Sec. 19, RA
8551)
NAPOLCOM Examinations (NAPOLCOM MC No. 2000-007) PNP
Entrance
1. Examination Police Officer Examination ,Senior Police Officer
Examination, Police Inspector Examination ,Police Superintendent
Examination
2. Licensure Examinations for Criminologists (RA 11131)
3. Bar and Board Examinations of Baccalaureate Degree(RA1080)
4. Civil Service Examination (CSC Professional)
POLICE CADETSHIP PROGRAM (NAPOLCOM 2008-001)

The cadetship program of the PNP is administered by the Philippine

National Police Academy (PNPA), which was initially established by
virtue of Section 19, Presidential Decree 1184 otherwise known as
the INP Professionalization Law of 1977.
Privileges After Graduation (MC 2008-001)

1. Automatic appointment as Commissioned Officer of the PNP, BFP,

and BJMP with the rank of Inspector

2. Testimonial eligibility for such automatic appointment. However, it

cannot be used for promotion. (MC 96-008)

3. Exemptions from mandatory Field Training Program (FTP)

 COMPOSITION
Consist of a Chairperson, four (4) Regular Commissioners and the
Chief of PNP as Ex-officio Member.

Term of office is six (6) years without reappointment or extension.

3 of the regular commissioners shall come from civilian sector who
are neither active nor former members of the police or military.

From among the three (3) Regular Commissioners from the civilian
sector, the Vice Chairperson shall be chosen.
Vice Chairperson shall act as the Executive Officer of the
Commission.

The 4th Regular Commissioner shall come from the law

enforcement sector either active or retired. Provided, that an active
member of a law enforcement agency shall be considered resigned
once appointed.

At least (1) of the four regular commissioner shall be a woman.

 THE PHILIPPINE NATIONAL POLICE
Article XVI, Section 6 of the 1987 Philippine Constitution:
“The State shall establish and maintain one police force which shall be national in scope
and civilian in character…”

NATIONAL IN SCOPE
Means that the PNP is a nationwide government organization whose jurisdiction covers
the entire breadth of the Philippine archipelago.
All uniformed and non-uniformed personnel of the PNP are national government
employees.

CIVILIAN IN CHARACTER
- Means that the PNP is not a part of the military, although it retains some military
attributes such as discipline.
After the collapse of the Philippine Revolutionary government, the
American established an Insular Police Force later known as the
Philippine Constabulary which became the institution for
preserving the peace, enforcing the law and maintaining order
through Organic Ac. 175 which was enacted by the Philippine
Commission on July 18,1901.
- Capt. Henry Allen named as the First Chief of the PC.

- Col. Antonio C. Torres became the First Filipino Police Chief.

- The Philippine Constabulary (PC) was inaugurated as an insular

police force under the American Regime

- On September 8, 1966, Republic Act no. 4864 was enacted known

as the Police Act of 1966 and the National Police Commission was
created.
On September 8, 1966, Republic Act no. 4864 was enacted known
as the Police Act of 1966 and the National Police Commission was
created.

The Integrated National Police was organized by virtue of PD 765 in

August 8, 1975.
 Republic Act No. 6975 also known as the “DILG Act of 1990”
was passed and approved by the Congress creating the Philippine
National Police.

Under the Republic Act No. 8551, known as “The PNP

Modernization Act of 1998”.
Relationship of the PNP to the DILG

Pursuant to Republic Act No. 6975 as amended by the Republic Act No.
8551, the PNP is under the administrative control and operational
supervision of the National Police Commission. Meanwhile, the
NAPOLCOM is an attached agency of the

Department of the Interior and Local Government for policy and program
coordination. The Secretary of the Interior and Local Government
mandates to be the Ex-Officio Chairman of the NAPOLCOM.
The PNP is composed of a national headquarter, regional headquarters,
provincial headquarters, district headquarters or municipal stations. At the
national level, the PNP maintain its national headquarter in Camp Crame, which
houses the directorial staff, service staff and special support units
Under R.A. 8551, the DILG shall be relieved of the primary
responsibility on matters involving suppression of insurgency and
other serious threats to national security. The PNP shall through
information gathering and performance of its ordinary police
functions, support the AFP on matters involving suppression of
insurgency.
 ORGANIZATION AND COMPOSITION
OF THE PNP

Head :Chief, PNP

Two (2) Deputy Chiefs : Deputy Chief for Administration
Deputy Chief for Operations
(Appointed by the President)

No officer who is retirable within six (6) months shall be appointed Chief.

Minimum Rank to be appointed as C,PNP – Chief Superintendent (PBGEN)

In times of war or other national emergency declared by CONGRESS, the President may
extend such term of office.
The Directorial Staff is composed of 12 directorates. Every Director
in each unit has also his defined function in line with his specialization
as follows:

The Directorate for Personnel and Records Management (DPRM)

– the Director optimizes the utilization of personnel resources both
from the PNP – uniformed and non-uniformed personnel.
The Directorate for Intelligence (DI) – the Director manages the
gathering/collating of intelligence objectives through effective management of
all intelligence and counter-intelligence activities of the PNP. He also serves
as the linkage of all foreigners with official transactions with the Chief PNP.

The Directorate for Operations (DO) – the director exercises the command,
the control, the direction, the coordination and the supervision of all activities
on PNP operations such as deployment and employment of personnel.
The Directorate for Logistics (DL) – The Director administers and
manages material resources needed for the PNP operations.

The Directorate for Plans (DPL) – The Director plans and programs
strategic PNP operations. He also represents the PNP in the inter-
agency and international affairs on peace and order.

The Directorate for Comptrollership (DC) – the Director

administers and manages the fiscal financial resources.
The Directorate for Police-Community Relations (DPCR) – the director
formulates and implements community-related activities, programs, and
projects. He also supervises the PNP Salaam Police Center to undertake
close monitoring, networking and liaison activities with the Muslim
communities in addressing terrorism and lawless violence in their
respective areas to guarantee that the Muslims are not discriminated,
oppressed or singled-out.

The Directorate for Investigation and Detective Management (DIDM) –

the director coordinates, controls and supervises all investigation activities.
The Directorate for Human Resource and Doctrine Development (DHRDD) –

the director formulates policies on matters pertaining to human resources and

doctrine development.

The Directorate for Research and Development (DRD) – the director engages

in research and development and does testing and evaluation of self-reliant

projects.

The Directorate for Information and Communications Technology

Management (DICTM) – the director integrates and standardizes all PNP

information systems and resources to further improve the frontline services.

Five (5) Directorates for Integrated Police Operations (DIPOs) –
The Directors of the clustered areas for Integrated Police Operations,
namely: Eastern Mindanao, Western Mindanao, Visayas Southern
and Northern Luzon are given the responsibility to direct and to
supervise the conduct of integrated anti-criminality, internal security,
counter-terrorism operations, to promote inter-operability with the
Armed Forces of the Philippines, and to provide a system to promote
regional socio-economic development/
There are 23 National Support Units of the PNP:
11 Administrative Support Unit
12 Operational Support Unit
 11 ADMINISTRATIVE SUPPORT UNITS (ASU)
Logistics Support Service (LSS)
Information Technology Management Service (ITMS)
Finance Service (FS)
Health Service (HS)
Communication and Electronics Service (HSS)
Chaplain Service (CHS)
Legal Service (LS)
Headquarters Support Service (HSS)
Engineering Service (ES)
Training Service (TS)
PNP Retirement and Benefits Administration Service (PRBS)
 12 OPERATIONAL SUPPORT UNITS (OSU)
Maritime Group (MG)
Intelligence Group (IG)
Police Security and Protection Group (PSPG)
Criminal Investigation and Detection Group (CIDG)
Special Action Force (SAF)
Aviation Security Group (AVEGROUP)
Highway Patrol Group (HPG)
Police-Community Relations Group (PCRG)
Civil Security Group (CSG)
Crime Laboratory (CL)
PNP Anti-Kidnapping Group (PNP-AKG)
PNP Anti-Cybercrime Group (PNP-ACG)
 MANNING LEVELS

Police-to-Population Ratio (Sec. 27, R.A. 6975)

1:500 – nationwide average

1:1000 – minimum police-to-population ratio
KEY POSITIONS AND THEIR CORRESPONDING RANKS IN THE PNP

Chief – highest position in the PNP; rank of PGEN.

 Deputy Chief for Administration – 2ND in command; rank of PLT. GEN.
 Deputy Chief for Operations – 3RD in command; rank of PLT. GEN.
 Chief Directorial Staff – rank of PLT. GEN.
 Head of Directorial Staff – rank of PMGEN.
 Regional Director – rank of PBGEN.
 Provincial Director – rank of PCOL.
 NCR Director – rank of PMGEN.
 NCR District Director – rank of PBGEN.
AWARDS GRANTING AUTHORITY

1. Medalya ng PRESIDENT
Kagitingan (PNP
MEDAL OF VALOR)
2. Medalya ng DILG SECRETARY
Kabayanihan (PNP
DISTINGUISHED
CONDUCT MEDAL)
Medalya ng Katapatan DILG SECRETARY
sa Paglilingkod (PNP
DISTINGUISED
SERVICE MEDAL)
Medalya ng CHIEF PNP
Katapangan (PNP
BRAVERY MEDAL)
Medalya ng CHIEF PNP
Katangitanging Gawa
(PNP OUTSTANDING
ACHIEVEMENT
MEDAL)
Medalya ng CHIEF
Pambihirang
Paglilingkod (PNP PNP
SPECIAL SERVICE
MEDAL)
Medalya ng RD/DSS
Kadakilaan (PNP
HEROISM MEDAL)
Medalya ng RD/DSS
Katangitanging Asal
(PNP OUTSTANDING
CONDUCT MEDAL)
 Medalya ng RD/DSS
Paglilingkod (PNP
SERVICE MEDAL)

Medalya sa Paglaban RD/DSS

sa Manililigalig (ANTIDISSIDENCE
MEDAL)

Medalya ng Pagtulong RD/DSS

sa mga Nasalanta
(PNP DISASTER
RELIEF
REHABILITATION
MEDAL)

Medalya ng Sugatang RD/DSS

Magiting(PNP
WOUNDED
PERSONNEL
MEDAL)
RECRUITMENT

The process of attracting candidate who have maximum qualifications to be eligible

for selection procedure.

SELECTION

The process of screening out or eliminating undesirable applicants who do not meet
the organization’s criteria.

APPOINTMENT.

Selection by the authority, vested with power, of an individual who exercises the
functions of a given office.
 GENERAL QUALIFICATIONS FOR APPOINTMENT TO THE PNP
(RA 6975 AS AMENDED BY RA 8551, AND RA 9708)
A natural born citizen of the Philippines;
A person of good moral conduct;
Must have passed the psychiatric/psychological, drug and physical tests to be administered by the PNP
or by any NAPOLCOM accredited government hospital for the purpose of determining physical and
mental health;
Must possess a formal baccalaureate degree from a recognized institution of learning;
Must be eligible in accordance with the standards set by the Commission;
Must not have been dishonorably discharged from military employment or dismissed for cause from any
civilian position in the Government.
Must not have been convicted by final judgement of an offense or crime involving moral turpitude;
Must be at least one meter and sixty-two (1.57m) in height for male and one meter and fifty-seven
(1.53m) for female;
Must weight not more than or less than five kilograms (5kgs.) from the standard height, age, and sex.
For a new applicant, must not be less than twenty-one (21) nor more than (30) years of age.
 Recruitment and Selection Procedures

1. Preparation and proper approval of quota allocation: Regular

or attrition quota, which is prepared by the Directorate for
Personnel and Records Management (DPRM) and confirmed
by NAPOLCOM

2. Posting/Publication of Notice of Recruitment (RA 7041)

3. Submission and acceptance of application folders to the Secretariat
of the unit concerned.

4. Evaluation of the application folders by the Secretariat with

NAPOLCOM representative reviews applicant's folder to check
compliance with Qualification Standards

5. Psychiatric/ Psychological Examination (PPE) (MCO No. 201l- 004

approved on Feb.1, 2011, is now before the PAT)
For the ranking 150% of the Quota
• Conducted by the Neuro-Psychiatric Section, PNPHS
• Written and Oral
• Either RECOMMENDED or NOT RECOMMENDED
• No retake for six months
6. Physical, Medical, and Dental Examination
7. Physical Agility Test (PAT), with the supervision of a NAPOLCOM
Representative
• Conducted by designated unit
• Pull-up for men, horizontal bar hang for female
• Two minutes push-ups
• Two minutes sit-ups
• 100-meter dash
• 1000-meter run
• Passing 75%
• Absolutely No Retake
8. Drug Test and complete Background Investigation (shall not follow

the sequential steps but shall be conducted on passers only anytime

the PPE, PMDE, or PAT but before Final Interview)

9. Essay Writing conducted by the Secretariat of the unit with quota

10. Final Interview conducted by the Recruitment and Selection Board

11. Deliberation by the Board

12. Resolution of Appointment

13. Issuance of Appointment (Appointment is temporary in nature)

14. Oath Taking
15. Certification by NAPOLCOM
16. CSC Attestation
17. Issuance of Order and Designation of Account Numbers
18. Assignment of Badge Number
19. Addition to the PNP Roster
20. Addition to the PNP Alpha list
21. Issuance of PNP Identification Cards
22. Payments of Salary to Payroll
PURSUANT TO RA 9708
“… PNP members who are already in the service upon the effectivity of
Republic Act No. 8551 shall be given five (5) years to obtain the minimum
educational qualification preferably in law enforcement related courses, to
be reckoned from the date of the effectivity of this amendatory Act.
Provided, furthermore, that for concerned PNP members rendering more
than fifteen (15) years of service and who have exhibited exemplary
performance as determined by the Commission, shall no longer be required
to comply with the aforementioned minimum educational requirement.”
NOTE:
PNP member shall undergo a Field Training Program for 12 months
involving actual experience and assignment in PATROL, TRAFFIC, AND
INVESTIGATION as a requirement for permanency of their appointment.
APPOINTMENT OF UNIFORMED PNP PERSONNEL
(SEC. 31, RA 6975)
Patrolman to Executive Master Sgt. – appointed by the PNP Regional
Director for regional personnel or by the Chief of the PNP for the National
Headquarters personnel and attested by the Civil Service Commission.
Lieutenant to Lt. Colonel – Appointed by the Chief of the PNP as
recommended by their immediate superiors, attested by the Civil Service
Commission.
Colonel to Lt. General – Appointed by the President upon recommendation
of the Chief of the PNP, with proper endorsement for the Chairman of the
Civil Service Commission and subject to confirmation by the Commission on
Appointments.
General – Appointed by the President form among the senior officers
down to the rank of the Chief Superintendent in the service, subject
to confirmation by the Commission on Appointments. Provided, that
the Chief of the PNP shall serve a tour of duty not to exceed 4 years;
Provided, further, that in times so of war or other national emergency
declared by Congress, the President ay extend such tour of duty.
TYPES OF APPOINTMENT

PERMANENT –An appointment issued to a police officer after having

completed the PSBRC and FTP for 12 months solving experience and
assignment in patrol, traffic, and investigation.

PROBATIONARY – if the applicant is undergoing FTP.

TEMPORARY – if the applicant passes through the waiver program as

provided in under RA 8551.
WAIVER FOR APPOINTMENT

The age, height, weight, and education requirements for an initial

appointment to the PNP may be waived. The waiver issued by the
NAPOLCOM en banc through the recommendation of the
Committee on Waiver after considering the following:
1. The number of qualified applicants falls below the minimum
quota;

2. Endorsement of the Chief PNP;

3. Outstanding accomplishment or possession of special skills in

law enforcement, police work, martial arts, marksmanship, and
similar skills; Special talents in the field of sports, music, and
others; and extensive experiences of training in forensic science
and other technical services.
PROMOTIONS

The upgrading of ranks and/or advancement to a position of leadership.

The NAPOLCOM shall establish a system of promotion which shall be

based on: Merit, Seniority, and Availability of vacant positions.

KINDS OF PROMOTION:

REGULAR PROMOTION

- Granted to police officers meeting the mandatory requirements for

promotion.
SPECIAL PROMOTION

Granted to police officers who have exhibited acts of conspicuous courage and
gallantry at the risk of his/her life above and beyond the call of duty.

PROMOTION BY VIRTUE OF POSITION

Any PNP personnel designated to any key position whose rank is lower than
that which is required for such position shall, after 6 months of occupying the
same, be entitled to a rank adjustment corresponding to the position.

NOTE: Shall not be reassigned to a position calling for a higher rank until
after 2 years from the date of such rank adjustment.
ATTRITION (RA 8551)
Refers to the retirement or separation from police service of the PNP
uniformed personnel pursuant to any of the means mentioned in
Section 24 to 29 of RA 8551 and other means as provided in
NAPOLCOM Memorandum Circular No. 2008-005
Attrition by Attainment of Maximum Tenure in Position
Attrition by Relief
Attrition by Demotion in Position or Rank
Attrition by Non-Promotion
Attrition by Other Means
ATTRITION BY ATTAINMENT OF MAXIMUM TENURE IN POSITION
Refers to the maximum cumulative period for a PNP
member to hold a particular position level.
POSITION MAXIMUM TENURE
Chief PNP 4 years
Deputy Chief 4 years
Director of the Staff Services 4 years
Regional Directors 6 years
Provincial/City Directors 9 years
 INSIGNIAS

PLT to PCOL shall wear insignia, which shall be attached

approximately one inch from the collar lapels front and lower side
edges. For BGEN and higher insignia shall be pinned on the
shoulder board measuring 5 ½ and 2 ½ in width.
 Rank Insignia
4,3,2,1 silver stars for PGEN, PLTGEN, PMGEN and BGEN., respectively
3, 2,1 silver sampaguita cluster for PCOL, PLTCOL and PMAJ.,
respectively
2, 1 bronze anahaw leaf for PCT and PLT, respectively
PNCO- Chevron
Executive SPO –PEMS- chevron in white sampaguita cluster at the
center flanked by gold laurel leaves.
b. Attrition by Relief
A PNP uniformed who has been relieved for just cause and has not
given an assignment within two (2) years after such relief shall be
retired or separated.

c. Attrition by Demotion in Position or Rank

- Any PNP personnel, civilian or uniformed, who are relieved and
assigned to a position lower that what is established for his or her grade
in the PNP staffing pattern and who shall not be assigned to a position
commensurate to his or her grade within EIGHTEEN (18) MONTHS
after such demolition shall be retired or separated.
d. ATTRITION FROM NON-PROMOTION
Any PNP personnel who has not been promoted for a continuous period of
TEN (10) years shall be retired or separated.

e. ATTRITION BY OTHER MEANS

Any PNP member of officer with at least five (5) years of accumulated active
service shall be separated based on any of the following:
Inefficiency based on poor performance during the last two successive annual
rating periods;
Inefficiency based on poor performance for 3 cumulative annual rating
periods;
Physical and/or mental incapacity to perform police functions and duties.
4. Refusal to take periodic PNP Physical Fitness Test without justifiable
reason;

5. Failure to take PNP Physical Fitness Test for four (4) consecutive
periodic tests due to health reasons;

6. Non-compliance with the minimum qualification standards for the

permanency or original appointment.
RETIREMENT

- The separation of the police personnel from the service by reason of

reaching the age of retirement provided by law, or upon completion of
certain number of years in active service. A PNP uniformed personnel
shall retire to the next higher rank for purpose of retirement pay.
KINDS OF RETIREMENT
A. COMPULSORY
For officer and non-officer, upon the attainment of age fifty-six (56).
Provided, in case of any officer with the rank of CSUPT. (PBGEN,),
Director or Deputy Director General, the Commission may allow his
retention in the service for an unextendible of one year.
B. OPTIONAL
- Upon accumulation of at least twenty (20) years of satisfactory active
service.
RETIREMENT BENEFITS

- Monthly retirement pay shall be FIFTY PERCENT (50%) of the base

pay in case of twenty years of active service, increasing by TWO AND
ONE-HALF PERCENT (2.5%) for every year of active service rendered
beyond twenty years.
POWERS OF LOCAL GOVERNMENT OFFICIALS OVER THE PNP
UNITS
Governors and Mayors are deputized as representatives of the
NAPOLCOM in their respective territorial jurisdiction.

A. PROVINCIAL GOVERNOR
Power to choose the PNP Provincial Director from a list of 3 eligibles
recommended by the PNP Regional Director.
Oversee the implementation of the provincial public safety plan.
b. CITY AND MUNICIPAL MAYORS
Has the power to choose his CHIEF OF POLICE from a list of five (5)
eligibles recommended by the Provincial Police Director.
He has the authority to recommend to the provincial director the
transfer, reassignment or detail of PNP members outside of their
respective city or town.
Authority to recommend from a list of eligibles, the appointment of new
members of the PNP to be assigned in respective cities.
Exercise operational supervision and control over PNP units in their
jurisdiction, except during the 30 days period immediately preceding
and the 30 days following any national, local and barangay elections.
EMPLOYMENT
Refers to utilization of units or elements of the PNP for purposes of
protection of lives and properties, enforcement of laws, maintenance of
peace and order, prevention of crimes, arrest of criminal offenders and
other duties and functions of PNP.

DEPLOYMENT
- Shall mean the orderly and organized physical movement of elements
or units of the PNP within the province, city, or municipality for purposes
of employment.
ADMINISTRATIVE DISCIPLINARY MACHINERIES

1. CITIZEN COMPLAINTS

Pertains to any complaint initiated by a private citizen or his duly authorized

representative on account of an injury, damage or disturbance sustained due to an

irregular or illegal act committed by a member of the PNP.

Chief of Police 1-15 days

City or Municipal Mayors 16-30 days
People’s Law Enforcement Board (PLEB) More than 30 days, or dismissal
MINOR OFFENSE
Shall refer to an act or omission not involving moral turpitude but
affecting the internal discipline of the PNP, and shall include but not be
limited to:
 Simple misconduct
 Insubordination
Frequent absences or tardiness
 Habitual drunkenness
 Gambling prohibited by law
DISCIPLINARY APPELLATE BOARDS
Formal administrative disciplinary appellate machinery of the National Police
Commission.
Tasked to hear cases on appeal from the from the different disciplinary authorities in the
PNP.
NATIONAL APPELLATE BOARD
Shall decide cases on appeal from decisions rendered by the PNP Chief and the
National Internal Affairs Service
Shall be composed of the four (4) regular commissioners and shall be chaired by the
executive officer.
REGIONAL APPELLATE BOARD
Shall decide cases on appeal from decisions rendered by the Regional Director,
Provincial Director and Chief of Police, the city or municipal mayor and the PLEB.
There shall be at least one (1) regional appellate board per administrative region
TWELVE (12) EX OFFICIO MEMBERS OF THE BOARD
Secretary of the DOJ or his/her representative;
Secretary of the DOH or his/her representative;
Secretary of the DND or his/her representative;
Secretary of the DOF or his/her representative;
Secretary of the DOLE or his/her representative;
Secretary of the DILG or his/her representative;
Secretary of the DSWD or his/her representative;
Secretary of the DFA or his/her representative;
Secretary of the DEPED or his/her representative;
Secretary of the CHED or his/her representative;
Chairman of the NYC;
Director General of the PDEA
THANK YOU!