A Mini-Project Report Titled

Employee Attendance Management

& Generating Monthly Report
 Introduction
• The Employee Attendance Management System is
designed to streamline the tracking of employee
attendance in a digital format, ensuring accuracy and ease
of access. This system records each employee's
attendance, making it simple to generate reports and
analyze data.
• It enhances efficiency by automating routine tasks,
reducing manual errors, and saving time. Built using robust
software engineering principles, it includes features such
as user authentication, attendance recording, and real-
time reporting.
 Overview
•User Authentication: Secure login for administrators and employees to ensure authorized
access.
•Employee Management: Add, edit, and delete employee records with ease.
•Attendance Recording: Employees can mark their attendance through a user-friendly interface,
which automatically records the date and time.
•Leave Management: Employees can apply for leave, and administrators can approve or deny
requests, with real-time updates to leave balances.
•Report Generation: Generate detailed attendance reports, including daily, weekly, and monthly
summaries, with filtering options.
•Notification System: Send alerts and notifications for missed attendance, leave approvals, and
important dates.
 Purpose
• The purpose of an Employee Attendance Management
System is to efficiently track and manage the attendance of
employees within an organization and Automatically
Calculates the Overtime Works.
• By generating Monthly Reports it helps to Know accurately,
How much Time that employee is works in a month.
 Technology Stack
• HTML, CSS and Java Script’s for Frontend
• Python, Django and Flask for Backend.
• MySql For Database.
• To Host This Website We Using Amazon Web Services (AWS)
• EC2, Lambda for Frontend and S3 Service for Storage.
 Functional Requirements.

• User Authentication
• Employee Management
• Attendance Recording
• Leave Management
• Report Generation
• Notification System
• Data Backup and Recovery
• UI and Integration
 Non-Functional Requirements :

• Performance : We are claiming 99.9% Better performance

like Smooth UI.
• Security : We are Storing the Data and Credentials in
Secure And Separate Database.
• Maintainability : Its an less Maintainable System Hence it is
not required more maintenance.
• Backup and Recovery : We are Safely Storing the Data in
Database and there you can also Backup your data.
• System Architecture
System Architecture overview : The proposed system architecture is a multi-
tier architecture consisting of several components that are designed to work
together
• Architecture Components and Modules. : The UI Layer is the front-end of the
system and is responsible for presenting information to users and capturing
their inputs.
• System Communication and Data flow : The system follows a layered
communication pattern where data flows between the different layers through
standardized interfaces.
• Reusability of Components : Several architectural components in the system
are designed for reusability across multiple functionalities or modules:
• Scalability, Security and Management : The system is designed to scale
horizontally by adding more instances of each module as needed. The data
layer is also scalable with cloud-based DB solutions.
 System requirement
• Functional Requirements :
• Clock-in/Clock-out Functionality
• Automated Time Logging
• Manual Attendance Correction
• Leave Requests
• Overtime Calculation
• Leave Reports
 Non-Functional Requirements

• Performance and Scalability

• Security
• Availability and Reliability
• Usability
• Maintainability and Extensibility
• Interfaces with Other Systems
 System Models
• Context Diagram : : Provides a high-level view of the system and its interactions with
external entities
• Use Case Diagram : Represents the functionality of the system from the user's perspective
• Entity-Relationship Diagram : Represents the data structure and relationships between
entities in the database
• Data Flow Diagram : Maps the flow of information within the system at different levels of
detail.
• Class Diagram : Illustrates the system's object-oriented structure
• Sequence Diagram : : Shows the sequence of interactions over time for specific processes.
• State Diagram : : Represents the states of key components and their transitions
 System Evolution
• Initial Development :
• Problem : : Attendance tracking is manual (paper-based or
spreadsheets), leading to inefficiency, errors, and lack of
real-time data.
• Solution: Development of a basic digital system to record
and store attendance data. o Features include: ▪ Manual
entry of attendance. ▪ Basic reporting (e.g., monthly
summaries)
• Transition to Automated Systems.
• Problem: Manual input is still time-consuming and prone to
errors.
• Solution:Introduction of automated attendance tracking
using technologies like: ▪ RFID card readers. ▪ Barcode
scanners. ▪ Biometric devices (fingerprint or face
recognition).
• Features include: ▪ Automated clock-in/clock-out. ▪ Real-
time updates to the database. ▪ Integration with basic
payroll systems
• Web-Based Systems.
• Problem: Limited accessibility and scalability of desktop-
based systems.
• Solution: • Migration to web-based systems for centralized
access and scalability. • Features include: o Employee self-
service portals (view attendance, request leaves). o Role-
based access for employees and HR/admin. o Real-time
reporting and notifications.
• Tools/Technology: Web technologies (HTML, CSS, JavaScript,
PHP, MySQL), hosted on cloud or on-premises servers.
• Mobile Integration.
• Problem: Need for mobility and flexibility, especially for
remote or field employees.
• Solution: o Development of mobile apps for attendance
tracking. o Features include: ▪ GPS-based location tracking
for remote workers. ▪ Mobile clock-in/clock-out. ▪ Push
notifications for reminders or alerts. o Tools/Technology:
Mobile app frameworks (e.g., React Native, Flutter)
Thank You