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Teacher Merry

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guyllanes513
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21 views13 pages

Teacher Merry

Uploaded by

guyllanes513
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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RECORDS MANAGEMENT

OBJECTIVES
• To develop an in-depth understanding of
the importance of effective and efficient
records management;

• To understand the Records Life Cycle

• To be familiarized the Records


Management Practices and concept
Why we create records?
• As evidence
• Basis for decision-making
• Transparency and accountability
• Management of data and
information
Records Management
• The application of systematic and scientific
control to recorded information which is required
in the agency’s operation;
• It involves creation, storage, use, retrieval,
transmission, protection, retention, preservation,
maintenance and disposition of records.
Records
1. refer to information, whether in its original form or
otherwise, including documents, signatures, seals, texts,
images, sounds, speeches, or data compiled, recorded, or
stored, as the case may be:

a) In written form on any material; or on film, negative,


tape, or other medium so as to be capable of being
reproduced; by means of any recording device or process;
by computer, or other electronic device or process.
2. information created, received
and maintained as evidence, and
information by an organization or
person, in pursuance of legal
obligations or in the transaction of
business.
Records Life Cycle
Active or Current Phase
• Records are created and are frequently accessed in
connection with current activities and are maintained
in their office of origin

Inactive or Non-current Phase


• Temporary records are infrequently required in
connection with current activities and are maintained
in a Records Center
• Permanent records are transferred to the Archives
Records Disposition
PURPOSES:
To identify:
• valueless records for disposal

• temporary records to be retained for


specific period of time

• permanent or archival records to be


transferred to Archives

• vital records to be protected


Archiving & Retention
Over time, the document may become less relevant for
active use:
Archiving: The document is stored in a designated
location for future reference.
•Disposal: Eventually, the document might be deleted
or destroyed if it is no longer needed.
Practices and Concepts
Here's a breakdown of key practices and concepts:

1. Records Management Principles:


Integrity: Records must be authentic, accurate, and reliable.
•Accessibility: Records should be easily accessible to authorized
individuals when needed.
•Security: Records must be protected from unauthorized access, alteration,
or destruction.
•Retention: Organizations must retain records for legally required periods
or as dictated by their own policies.
•Disposition: Once retention periods expire, records must be disposed of
securely and in accordance with regulations.
2. Key Practices:
•
Record Identification: Clearly define what constitutes a record within
your organization.
•Record Creation: Establish procedures for creating and capturing
records in a consistent, organized manner.
•Record Classification: Develop a system to categorize and organize
records based on their content, format, and purpose.
•Record Storage: Choose appropriate storage methods, whether
physical or electronic, to ensure security and accessibility.
•Record Retrieval: Implement efficient systems for locating and
retrieving records quickly.
•Record Disposition: Establish clear guidelines for the destruction or
archiving of records when they are no longer needed.
THANK YOU!

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