Project

Management
Process
Objectives

• What is done during • What you do not do

each of the project but should do in your
management process real world during
groups each of the project
– Initiating management process
– Planning groups.
– Executing
– Monitoring and
Controlling
– Closing

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Content
1. 49 Processes
– Type of processes
2. 5 Process Groups
– Initiating
– Planning
– Executing
– Monitoring &
Controlling
– Closing
3. 10 Knowledge Areas
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1. 49
Processes
> Overvie
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• A set of interrelated actions & activities
performed to
create a pre-specified product, service or
result

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• For project to be successful, Project team should:
– Select appropriate processes as per project objective
– Use defined approach that can be adapted to meet
requirements
– Establish & maintain communication & engagement with
stakeholders
– Comply with requirement to meet stakeholder
needs and expectations
– Balance competing constraints

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> Type of
Process
Project Management Processes
• Ensure effective flow of Project throughout its life
cycle
• Encompasses Tools & techniques involved in applying
skills & capabilities

Product Oriented Processes

• Specify & create projects product.
• Defined by product life cycle and vary by application area
as well as phases of the project life cycle

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> 49 Processes of
PMI

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2. 5 Process
Groups
> Overvie
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• A logical grouping of project management
inputs, tools and techniques, and outputs
– Initiating (Start)
– Planning (Plan)
– Executing (Do)
–Monitoring &
Controlling (Check – Act)
– Closing (Stop)

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> Overvie
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All process groups
can be conducted in It is not Project life Has clear
a each project cycle Phases dependencies
phase.

Initiation
In-depended of Large complex
processes carried
application area or projects are split
Industry focus. into the phases.
out in each
phases

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> Initiating Process
Group
• It define a new project or a new phase of an
existing project by obtaining authorization to start
the project or phase
 New Project or Project  Finance /budget is
Phase committed
 Project Manager is  Stakeholders are
selected identified
 Project charter is  Stakeholder
approved expectations &
 Scope is Defined understood
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> Initiating Process
Group
• There are two processes in this process
group.

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> Initiating Process
Group
• Steps
1. Select project manager 6. Uncover initial requirements,
2. Determine company assumptions, risks,
culture and existing constraints, and existing
system agreements
3. Collect processes, 7. Assess project and
procedure and historical product feasibility
information within the given
4. Divide large projects constraints
into phases 8. Create measureable
5. Understand the objectives
business 9. Develop project charter
case 15
> Initiating Process
Group
• Steps
10. Identify stakeholder
and determine their
expectations, influence
and impact
11. Request changes
12. Develop assumption
log
13. Develop stakeholder
register

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> Planning Process
Group
• It is the place where the PM, project teams
decides what they want, how to do, when to do,
who to do, money needed, time needed and so
on.
  Sequencing work
Establish scope
 Refine objectives (schedule)
 Estimating the
 Defining products to
resource( effort) &
be produced
finalize schedule
 Define work required
 Estimating costs
(budget)
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> Planning Process
Group

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> Planning Process
Group
• Steps
1.Determine development 6. Create WBS and WBS
approach, life cycle and Dictionary
how you will plan for 7. Create activity list
each knowledge area
8. Create network diagram
2.Determine and prioritize
9. Estimate resource
requirements
requirements
3.Create project scope
10.Estimate duration and cost
statement
11.Determine critical path
4.Assess what to purchase
and 12.Develop schedule
create procurement 13.Develop budget
documents  Next slide 19
> Planning Process
Group
• Steps
14.Determine quality 19.Finalize procurement strategy
standards, processes and
and metrics documents
15.Determine team 20.Create change and
charter and configuration management
all roles and plan
responsibilities
21.Finalize all management
16.Plan communications
plans
and stakeholder
engagement 22.Develop realistic and
17.Perform risk sufficient project mgnt
identification plan and baseline
qualitative and 23.Gain formal approval of 20
> Executing Process
Group
• Processes performed to complete work defined in
PMP to
satisfy
 project specification. 
Directing and managing Procurement
project  Distributing
execution information
 Establishing and manage  Performing
the project team. quality
 Coordinating people and assurance
resources activities
 Monitoring team
performance 21
> Executing Process
Group

22
> Executing Process
Group
• Steps
1.Execute work according to 8. Determine whether quality
the PM Plan plan and process are
2.Produce product correct and effective
deliverables (product 9. Perform quality audits and
scope) issue
3.Gather work quality report
performance data 10.Acquire final team and
4.Request changes physical resource
5.Implement only 11.Manage people
approved 12.Evaluate team and
changes individual performance;
6.Continuously improve; provide training
perform progressive  Next slide 23
> Executing Process
Group
• Steps
13.Hold team building 20.Facilitate stakeholder
activities engagement and manage
14.Give recognition and expectation
rewards 21.Hold meetings
15.Use issue logs 22.Evaluate sellers;
16.Facilitate conflict negotiate and contract
resolution with sellers
17.Release resource as work 23.Use and share project
is knowledge
completed 24.Executing contingency
18.Send and receive plan 24
> Monitoring & Controlling Process
Group
• Those processes required to track, review, and
regulate the progress and performance of the
project; identify any areas in which changes to the
plan are required; and initiate the corresponding
changes
 Involves tracking, reviewing,  Includes control of
and scope, schedule,
regulating project progress costs, and risks
 Includes status reporting,  Formalizes
progress measurement, and acceptance of
forecasting deliverables (called
 Reports on scope, schedule, scope verification)
cost,  Records quality
resources, quality, and risks control results 25
> Monitoring & Controlling Process
Group

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> Monitoring & Controlling Process
Group
• Steps
1.Take action to monitor and
6. Influence the factors that
control the project
cause
2.Measure performance
against the performance
changes
measurement baseline 7. Request changes
3.Measure performance 8. Perform integrated change
against other metrics in control
the PM plan
4.Analyze and evaluate
9. Approve or reject changes
performance 10.Update the PM plan and
5.Determine if variances project documents
warrant a corrective 11.Inform stakeholders of the
action or other change results of change requests
request(s) 27
> Monitoring & Controlling Process
Group
• Steps
12.Monitor stakeholder 17. Perform quality control
engagement 18. Perform risk review,
13.Confirm reassessments, and
configuration audits
compliance 19. Manage, evaluate and
14.Create forecasts close procurements
15.Gain acceptance of 20. Evaluate use of physical
interim deliverables resources
from the customer

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> Closing Process
Group
• Processes performed to terminate formally all
activities of a project or project phase, & transfer
of completed product to others or to close a
cancelled
 Obtainingproject.
acceptance by the  Close procurements.
customer or sponsor  Storing or
(approval to close). archiving
 Releasing people and information.
resources.  Formally close
 Reporting on team performance project or
and lessons learned phase
 Updating or finalizing
documents, project records,
and results. 29
> Closing Process
Group

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> Closing Process
Group
• Steps
1.Confirm work is done to 6.Solicit customer’s feedback
requirement about
2.Complete final the project
procurement closure 7.Complete final
3.Gain final acceptance of performance reporting
product 8.Index and archive
4.Complete final closure records
5.Hand-off completed 9.Gather final lessons learned
product and update knowledge
bases.

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It’s true
• Don’t try to remember processes
• Try to understand each process
• Try explain it to others … It will
firm your understanding

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W. Edwards Deming

“If you can’t describe

what you are doing as
a process, you don’t
know what you’re
doing”

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3. 10 Knowledge
Areas

35
> Overvie
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• Area of project management defined by its
knowledge requirements & described in terms
of its component processes, practices, inputs,
outputs, tools, and techniques

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> Overvie
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> Overvie
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Summary

• What is done during • What you do not do

each of the project but should do in your
management process real world during
groups each of the project
– Initiating management process
– Planning groups.
– Executing
– Monitoring and
Controlling
– Closing

38
Next Objectives

• Integration
• Corrective action
management
process • Prevention action
• Integrated change • Defect repair
control • Project manager’s
• Process for making role as integrator
changes • Constraints
• Project management and
plan assumptions
• Project charter More…
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