SAP SuccessFactors

Payroll Control Center

Speaker’s Name, SAP
Month 00, 2022
INTERNAL – SAP and Customers only
 Why is moving Payroll to the cloud even more important than ever?

Lack of insight into policy deviations, overtime,

Fragmented payroll model results in high
or excessive pay resulting in potential legal
operational complexity, poor customer
issues, expensive manual corrections, and
experience, high cost, & increased error rates
employee frustration

Payroll data verification and reconciliation is

manual (often spreadsheets), cumbersome, and Employee dissatisfaction without ability to
time consuming without full confidence of update data such as bank account or
accuracy and compliance conveniently view pay

Agility to run Payroll from anywhere

Agility to quickly re-classify & report on workers

Agility to automate more of Payroll and operate as efficiently as possible

Agility to react to rapidly changing legislation

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 SAP SuccessFactors Payroll Control Center
Included for all SAP SuccessFactors customers

• No license or ongoing cost to

use the Payroll Control Center
• Included in SAP
SuccessFactors Employee
Central Payroll License
• Included in SAP ERP HCM
Payroll perpetual license
subscription

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 Payroll Control Center: Continuous Payroll (Monthly Example)
Reduce Payment Errors & Increase Pay cycle efficiency

Traditional Payroll Payroll

Processing

Run Payroll
Minimal data auditing & lack of visibility Review Correction
1 Audit (off-cycle)
31
Off Off Off Off
Cycle Cycle Cycle Cycle Finalize ACH clearing

Continuous Payroll Payroll

Processing

Finalize Payroll
Continuous auditing with full transparency (Including Time & Benefits data) audited Exceptions
1 (Off-Cycle)
31
Off Off Payroll
Cycle Cycle ACH clearing

Reduced Focus on strategy

Improved Quality Less stress & over busy work
Processing Time concerns
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 Payroll Control Center – A New Payroll Experience

Traditional Payroll Systems’ Dilemma The Best Payroll is the One You Don’t See

1 31 1 31

High human interaction Low human interaction

Individual know how Standardized know how in

system repository

Detailed system know how No longer required

required

Many lists and tools required One single state of

the art user interface

People find problems PCC finds problems

Wage Type List Payroll Journal Payroll Accounts Excel and alerts people

Batch processing Real time and

interactive
tion On
Payroll Insight limited Payroll at any time tifica res e sto
e iden iations olu p e
to critical path lt im
Rea policy d
ev tio r
n/r ror
Overnight Batch Processing of all Payroll Control Center Core em
ed
y
Payroll at any time … … not just during the critical
path

Payroll Database Payroll Database

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 Org
Org
Objectives
“We need to minimize “We need to ensure timely and “We need better visibility
Payroll errors and be accurate pay and resolve into Payroll and to control
compliant” unexpected errors quickly” costs”
• Does my team have the tools to • How much money is going to
• What is my team working on? Does
audit payroll & ensure success come out of our accounts?
anyone need help?
• “How do we reduce the risk of • How many new people did we
• Direct deposits must be completed
working from spreadsheets?” hire this period?
today – where are we in the process?
• Can we automate policy checks to • Who did what and when did they
• How easily will we be able to train
identify risks prior to payroll? do it?
new team members on payroll?
Payroll Leader • Can we get visibility on Payroll
trends and control costs over
time?

• How do I find payroll discrepancies? • How difficult is it to process payroll? • How are colleagues
• Will I have the right information to progressing with their issues?
• How do I process off-cycle Can I help?
find and fix issues? payments?
• Can I enter notes and attachments
• Are our payroll amounts this
• Can retroactive payments be period in line with previous
directly in the system to stay automatically calculated?
organized? periods?
Payroll • Can I view the history of notes
Administrator I entered in previous periods?

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 Org
Org
Objectives
“We need to minimize “We need to ensure timely and “We need better visibility into
Payroll errors and be accurate pay and resolve Payroll and to control costs”
compliant” unexpected errors quickly”
• Does my team have the tools to • How much money is going to
• What is my team working on? Does
audit payroll & ensure success come out of our accounts?
anyone need help?
• “How do we reduce the risk of • How many new people did we
• Direct deposits must be completed
working from spreadsheets?” hire this period?
today – where are we in the process?
• Can we automate policy checks to • Who did what and when did they
• How easily will we be able to train
identify risks prior to payroll? do it?
new team members on payroll?
Payroll Leader • Can we get visibility on Payroll
• Can we add new analytics to get the
information we need? trends and control costs over
time?

• How do I find payroll discrepancies? • How difficult are is it to process

• How do our employees enter
payroll? time into the system and how
• Will I have the right information to
can I ensure it is timely and
find and fix issues? • How do I process off-cycle accurate?
• Can I enter notes and attachments payments?
• Are our payroll amounts this
directly in the system to stay • Can retroactive payments be period in line with previous
organized? automatically calculated?
Payroll periods?
Administrator • How do I stay on top of legal • How are colleagues doing with their • Can I view the history of notes
updates? issues? Can I help? I entered in previous periods?
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 Easy and Intuitive Payroll Experience
“Where are we in the payroll process?”

“How easily will we be able to train

new team members on payroll?”

• Know exactly where your team is in

the process – no calling to check in.
• Easy & Consistent processes with
guided experience across all delivered
countries
• Granular Security to control access so
people only see the information they
need

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 Relevant & Contextualized Analytics
“How much money is going to come out of our accounts?”

“How many new people did we hire

this period?”
How many retro periods do we have?
“Does my team has the right tools to
audit payroll and ensure success”

• Ability to see key statistical information

at your fingertips and drill into details
• Customize the insights to get precisely
the information needed
• Visibility prior to Pay Day & throughout
the pay cycle

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 Simplified Payroll Analytics Configuration
“Can we easily add new Analytics to get the information we need?”

“How easily will we be able to

train new team members on
payroll?”

• Reduce reliance on IT teams

and own Payroll processes
• Powerful application to create
you own Payroll Key
Performance Indicator analytic
tiles

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 Visibility into Team workload
“What is my team working on?

“Does anyone on the team need help?”

• Real-time overview of workload and

progress for transparency to know
exactly what your team members are
working on
• Ensure accuracy by knowing all Payroll
alerts are dealt with prior to check date
and be clear on what still remains to be
done

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 Stay Compliant with clear recordkeeping
“Who did what” and when did they do it?”

“How do we reduce the risk of working from

spreadsheets?”
“Can we ensure Payroll data is no longer
emailed around?”

• Audit Trail to track all steps and history with

Notes, Date and Time stamps, & Status
• Export for detailed analysis
• Full record keeping history for future audits

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 Org
Org
Objectives
“We need to minimize “We need to ensure timely and
“We need better visibility
Payroll errors and be accurate pay and resolve
into Payroll and to control
compliant” unexpected errors quickly”
costs”
• How does SAP help us stay • What is my team working on? Does • How much money is going to
compliant? anyone need help? come out of our accounts?
• Do we have the best payroll • Direct deposits must be completed • How many new people did we
operating model? today – where are we in the process? hire this period?
• Does my team has the tools to audit • How easily will we be able to train • Who did what and when did they
payroll & ensure success new team members on payroll? do it?
Payroll Leader • “How do we reduce the risk of • Can we automate policy checks to • Can we get visibility on Payroll
working from spreadsheets?” identify risks prior to payroll? trends over time?

• How do I find payroll discrepancies? • How are colleagues

• How difficult is it to process payroll?
• What is the source of this progressing with their issues?
• How do I process off-cycle Can I help?
large pay variance and who
payments?
entered it ? • Are our payroll amounts this
• How do I own and adjust payroll period in line with previous
• Will I have the right information to
alerts and analytics? periods?
find and fix issues?
Payroll • Can I enter notes and attachments • Can I view the history of notes
Administrator directly in the system to stay I entered in previous periods?
organized?
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 Simple Payroll Processing Experience
“How difficult is it to process payroll and what about retro changes?”

• Easy Processes with a guided

experience that supports end to end
payroll
• Gross to Net Payroll Calculation
• Transfer to General Ledger
• Direct Deposit File
• Check Printing
• Third Party Vendor Payments
• Built-In Retroactivity to remove manual
work
• User-friendly dashboard to ensure
everyone knows what steps are
remaining

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 Proactive Payroll Alerts for Continuous Payroll
“How do I find payroll discrepancies?”

• Insight into payroll from first day of the

period until check date
• Know exactly what payroll will look
like at all times
• Drill down to get detailed reporting
and analytics
• Automatic Updates to key statistics &
alerts as system activities occur
• Large pay variances
• Terminated employees being paid
• Proactive (Data automatically provided)
vs reactive (Manually run report)

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 Actionable and Intelligent Alerts
“Will I have the right information to find and fix issues?”

“What is the source of this large pay variance?”

“Who is the person that entered it?”

• No searching reports, spreadsheets, or

employee records –system automatically finds
defined alerts
• Relevant details provided
• Example: Pay Variance occurred because a
large bonus was entered
• Guided Solution for quick & easy resolution
• In scenarios not requiring resolution, they can
be marked accordingly to avoid redundancy,
and to ensure auditability

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 Enable Success with clear communication
“Can I enter notes and attachments directly in the system?”

• Maintain Notes for explanations on

what happened during a specific
identified scenario
• Enter Attachments into the system
such as explanation for why an
overpayment occurred and how it
will be fixed
• All notes and attachments entered
can be viewed later for full
transparency and auditability

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 Stay Compliant with clear recordkeeping
“Can I view history of notes and attachments?”

“What has already been done for

the issue with Geoff Hill?”

• Audit Trail to track all steps and

history with date and time stamps
• Notes visible for full transparency
with explanations
• Export for further analysis

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 Simplified Payroll Configuration
“How do I own and adjust our Payroll alerts and analytics?”
“How do I change the
threshold of identifying a pay
variance from 10% to 15%?

• Powerful no-code engine to

create Payroll alerts, and
analytics
Try it yourself
• https://tinyurl.com/3z8p9m8m

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 Productivity for shared service environments
“How are colleagues doing with their issues? Can I help?”

“What are the outstanding issues and

what is the latest status?”

• Automate work distribution to ensure the right

team member is investigating and resolving
payroll alerts
• Ideal for team of experts and shared service
environments
• Real-time transparency to know what
everyone on the team is working on so there
is clear visibility into outstanding workload

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 Flexibility for Employer’s & Employee’s
“How do I process payments outside of the normal Payroll run (Off-Cycle)?”

• Quickly and Easily run off-cycle payments

on-demand via guided user experience:
• Mass off-cycles (annual bonus)
• Correction runs
• Individual bonus and vacation payments
• Payroll on demand (early payment)
• Leverage flexibility with direct deposit & in-
house check printing (multiple payment
methods supported)

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 Simplified Payroll to Finance Experience
“Will Payroll align with Finance for timely posting of data to the general ledger?”

“Can our Payroll system handle cross

company postings to ensure accurate
labor distribution?”

• Easy Processes with a guided user

experience that supports end to end
payroll
• Simulate Posting & Vendor Payments
prior to Payment Date
• Cross Company Posting delivered
standard

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 Disclaimer

This presentation outlines our general product direction and should not be relied on in making a
purchase decision. This presentation is not subject to your license agreement or any other
agreement with SAP. SAP has no obligation to pursue any course of business outlined in this
presentation or to develop or release any functionality mentioned in this presentation. This
presentation and SAP's strategy and possible future developments are subject to change and may
be changed by SAP at any time for any reason without notice. This document is provided without a
warranty of any kind, either express or implied, including but not limited to, the implied warranties of
merchantability, fitness for a particular purpose, or non-infringement. SAP assumes no
responsibility for errors or omissions in this document, except if such damages were caused by
SAP intentionally or grossly negligent.

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 Ro
ad
M
People Experience ap

Payroll Re-imagined

2023

 Payroll Control
Center process task
list

2023+

 Further Process
Enhancements
 Payroll Control Center: Updated H2/2022
Pre-Delivered Best Practice Content
• Available in HRSP 103 and to
make it easier the content is also
available in a transport file via
Note 3143779
• Pre-delivered content to make it
easier to implement the Payroll
Control Center. More information
can be found here:
• https://help.sap.com/docs/SAP_SU
CCESSFACTORS_EMPLOYEE_CE
NTRAL_PAYROLL/e048ab2136104
2059b71a12d431b4e0f/006c34e2b7
d547ddb7f5ad1d8a64a4ab.html

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Best Practices: Delivered Content Types Validation rule categories
Functional Groups (46) Rule types
Attendance and Absence related (6) SBP_TIME_XX
Compensation related (2) SBP_COMPENSATION_XX
Object Type # Employee payroll gross and net calculation related (19) SBP_GROSS_AND_NET_XX
Process Types 9 Employment and Contract related (8) SBP_EMPLOYMENT_XX
Personal information related (3) SBP_EE_PERSINFO_XX
Validation Rule 8 Technical payroll processing (3) SBP_PAYROLL_PROCESSING_XX
Types USA Garnishments (1) SBP_GARNISHMENT_US
USA tax related (4) SBP_TAX_US
KPI Types 4
Solutions 4 Key Performance Indicator categories
Functional Groups (12) KPI type
Validation Rule 46
Employee payroll gross and net calculation related (7) SBP_GROSS_AND_NET_XX
KPI 12 Employment and Contract related (5) SBP_EMPLOYMENT_XX

Total 83
Regular Payroll Processes Off-Cycle Payroll Processes
Team Monitoring Productive Planned Off-Cycle
Productive Payroll Posting and Bank Transfer
Posting & Bank Transfer Ad-Hoc Off-Cycle Posting & Bank
Transfer

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 SAP SuccessFactors Best Practices Content
Key Performance Indicators
# KPI Name
SBP - K001 - Count of employees with
Category
EE payroll gross/net
Complete List of Validations and KPI’s
1.
gross pay calculation related
SBP - K002 - Count of employees with net EE payroll gross/net
2.
pay calculation related
EE payroll gross/net
3. SBP - K004 - Total Gross pay comparison
calculation related
SBP - K005 - Employee Taxes EE payroll gross/net
4.
comparaison calculation related
EE payroll gross/net
5. SBP - K006 - Employer Taxes comparison
calculation related
EE payroll gross/net
6. SBP - K007 - Total Net pay comparison
calculation related
SBP - K008 - count of EEs having EE payroll gross/net
7.
Warning and Errors in Payroll calculation related
Employment/Contract
8. SBP - K009 - Count of Active Employees
related
SBP - K010 - Count of newly hired Employment/Contract
9.
employees related
Employment/Contract
10. SBP - K011 - Count of Leavings
related
SBP - K012 - Count of actives and inactive Employment/Contract
11.
employees related
SBP - K003 - Count of employees with Employment/Contract
12.
Org. Change related

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SAP SuccessFactors Best Practice Content
Pre-Delivered Validation Rules
# Validation Rules (International) Category
1. SBP - XX - C001 - Employment percentage does not match utilization (IT0007/IT0008) Employment and Contract related
2. SBP - XX - C002 - Active Employees having payroll area transfer Employment and Contract related
3. SBP - XX - C013 - Active employees in position 99999999 Employment and Contract related
4. SBP - XX - C015 - Employees without pay period working hours in IT0008/IT0007 Employment and Contract related
5. SBP - XX - C016 - Completeness check for employees appointed in the pay period Employment and Contract related
6. SBP - XX - C017 - Employees leaving in current payroll period Employment and Contract related
7. SBP - XX - C018 - Employees with missing cost center Employment and Contract related
8. SBP - XX - C006 - Employees with CATS transfers not completed Attendance and Absence related
9. SBP - XX - C007 - Employees with PDC Errors Attendance and Absence related
10. SBP - XX - C012 - Employees with no time evaluation processing Attendance and Absence related
11. SBP - XX - C014 - Employees missing SY-UNAME in IT0105 Personal information related
12. SBP - XX - C008 - Employees missing main address Personal information related
13. SBP - XX - C009 - Employees missing main bank details Personal information related
14. SBP - XX - C025 - Employees with cash payments EE payroll gross/net calculation related
15. SBP - XX - C027 - Employees with retro pay diff. over threshold amount ( 1000 $ ) EE payroll gross/net calculation related
16. SBP - XX - C028 - Employees with No Net Pay EE payroll gross/net calculation related
17. SBP - XX - C030 - Employees with net pay greater than threshold value ( 5000 $ ) EE payroll gross/net calculation related
18. SBP - XX - C032 - Employees with claims EE payroll gross/net calculation related
19. SBP - XX - C044 - Employees with large retroactive calculations EE payroll gross/net calculation related
20. SBP - XX - C011 - Employees with Un-Paid IT0011 records EE payroll gross/net calculation related
21. SBP - XX - C045 - Employees with messages in the payroll log Technical payroll processing
22. SBP - XX - C047 - Employees rejected in the payroll execution Technical payroll processing
23. SBP - XX - C010 - Employees locked for payroll Technical payroll processing

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SAP SuccessFactors Best Practice Content
Pre Delivered Validation Rules
# Validation Rules (United States) Category
24. SBP - US - C003 - Employees returning from long absence( maternity/sickness) Attendance and Absence related
25. SBP - US - C029 - Employees with absence in pay period Attendance and Absence related
26. SBP - US - C038 - Active, positive time recording employees without pay Attendance and Absence related
27. SBP - US - C004 - Employees with different living and working locations Employment and Contract related
28. SBP - US - C005 - Employees with no base payment but with payments through IT0014 or IT0015 Compensation related
29. SBP - US - C033 - Employees having deductions wagetypes with negative amounts Compensation related
30. SBP - US - C019 - Employees with the flag “no Tax” active in Infotype 0234 USA Tax related
31. SBP - US - C021 - Employees without any residence tax area in infotype 0207 USA Tax related
32. SBP - US - C021 - Employees without any residence tax area in infotype 0207 USA Tax related
33. SBP - US - C022 - Employees without any work tax area in infotype 0208 USA Tax related
SBP - US - C023 - Employees in Withdrawn or Leave of Absence status with an active
34. USA Garnishment related
garnishment(s)
35. SBP - US - C026 - Employees with Gross pay over threshold amount ( 10,000 $ ) EE payroll gross/net calculation related
36. SBP - US - C031 - Employees with Negative gross Pay EE payroll gross/net calculation related
37. SBP - US - C034 - Employees with tax refunds EE payroll gross/net calculation related
38 SBP - US - C035 - Employees with overtime exceeding (25%) percent of total pay EE payroll gross/net calculation related
39. SBP - US - C036 - Separated employees with net pay EE payroll gross/net calculation related
40. SBP - US - C037 - Employee with deductions greater than gross earnings EE payroll gross/net calculation related
41. SBP - US - C039 - Employees with low net ( less than 500$ ) EE payroll gross/net calculation related
42. SBP - US - C040 - Employees with positive deduction amounts in payroll EE payroll gross/net calculation related
43. SBP - US - C041 - Employees with Overtime payment over threshold ( 1000 $ ) EE payroll gross/net calculation related
44. SBP - US - C042 - Net pay variance beyond threshold amount ( 1000 $ ) compared to last period EE payroll gross/net calculation related
45. SBP - US - C043 - Employees with variance in net pay over threshold percentage ( 5 % ) EE payroll gross/net calculation related
46. SBP - US - C046 - Employees with deductions that have exceeded the annual deduction limit EE payroll gross/net calculation related

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 Payroll Process Templates
Regular & Off-Cycle Payroll

• Regular Payroll
• Team Monitoring
• Productive payroll
• Posting and Bank transfer

• Off-cycle Payroll
• Productive Planned Off-cycle
• Posting and Bank transfer
• Ad-hoc-off cycle posting and bank
transfer

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 Educational Content (Available on Learning Hub)

• HR812: SAP SuccessFactors E

mployee Central Payroll Adminis
tration
• End User processes – how to
run Payroll
• HRH65: SAP SuccessFactors P
ayroll Control Center
• How to configure & implement

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 Proactive Payroll Alerts for Continuous Payroll
Try it yourself with our interactive click through demo

https://tinyurl.com/h4kc2vp4

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 Simple Payroll Processing Experience
Try it yourself with our interactive click through demo

https://tinyurl.com/2pzadnf4

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 Simple Post Payroll Processing Experience
Try it yourself with our interactive click through demo

https://tinyurl.com/7v4jsyvw

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 Off-Cycle Processing Experience
Try it yourself with our interactive click through demo

https://tinyurl.com/3b4pj688

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 What impact does the Payroll Control Center make?
Improve your Organizational Results

A detailed analysis of super major oil A major pharmaceutical company

company, an upstream energy company, announced that its initial use of 15
and a chemical company resulted in
Payroll Control Center alerts
five-year efficiency gain/return on
investment amounts of ~$1.8M, $1M, & resulted in an estimated 130
$1.5M respectively1 person-day savings per year 1

1: EY Planning for the future with SAP technology 2018

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 Payroll Control Center: Key Benefits

Processing Efficiencies User Experience Compliance and Commercial

 Full control over individual cut-  Improved user service Configuration  Included in SAP Payroll
off exceptions vs manually and flexibility, post cut-  Reduced compliance risk and license subscriptions
adjusting an interface of all off changes can be cost with GDPR simplification
held changes released individually  Zero TCO integration of HR data
 Improved data quality with  Improved trust and in EC, upgraded, supported and
POE validation, policy checks, satisfaction based on maintained by SAP
audit trails accuracy of outcome  Future proof capabilities with
 Increase speed of execution  Consistent user access to integrated, certified
with payroll direct access to experience extensions in SAP App Center
employee record  Inhouse control to add / change
 Real time data simulations with alerts and KPIs
no need to wait for interface
run

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 Where to find more information
 SAP Help, Implementation Guide, & Learning Content
– Best Practice Content Link  Discussion Forums
– SAP Best Practice Help: Payroll Control Center – SuccessFactors Community: Employee Central Payroll
– HRH65: SAP SuccessFactors Payroll Control Center (Availabl  Release Highlight Blogs & Articles
e on Learning Hub)
– HR812: SAP SuccessFactors Employee Central Payroll Admin – SAP SuccessFactors Employee Central Payroll 2H/2022 Enha
istration (Available on Learning Hub) ncements
 Click Through Interactive Demos – SAP SuccessFactors Employee Central Payroll H1/2022 Enha
ncements
– Pre-Payroll Alert Management Resolution
– SAP SuccessFactors Employee Central Payroll H2/2021 Enha
– PCC Production Payroll Run ncements
– PCC Individual Bonus Off-Cycle scenario
– SAP SuccessFactors Employee Central Payroll H1/2021 Enha
– PCC Post Production Run ncements
– PCC Manage Configuration Real-Time Preview – Why Payroll Accuracy is more critical to business success tha
 Video Demos n ever before
– Payroll Control Center: Union Example
– Payroll Control Center: Mass Off-Cycle Payment
– Payroll Control Center: Pay Period on Demand (Early Paymen
t)
– Payroll Control Center: Individual Off-Cycle Bonus
– Payroll Control Center: Live Payroll Run

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Thank you.
Imran Sajid
Senior Director HXM Solution Marketing
Imran.Sajid@sap.com