Title

PS Module Presentation
May 2007

PS Overview and integration Title

Objective :: Objective Overview of PS functionality (PPT) Overview of PS functionality (PPT) Familiarisation of PS terms / / Familiarisation of PS terms basic menus by Demo basic menus by Demo

PS Overview

The R/3 Project System guarantees close and constant monitoring of all aspects of your project The high degree of integration between PS and other R/3 application components means that you can plan, execute, and account for projects.
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PS Overview

Projects are Generally complex, unique, and involve a high degree of risk. Have precise goals which are agreed on by you and the ordering / requesting party Limited in duration and are cost and capacity intensive Subject to certain quality requirements

PS Overview

Supports different types of Projects including:

Capital Investment projects Customer Projects Cost Projects

Supports the various Project phases including Project Structuring/ Definition, planning, execution and monitoring.
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Components of project system

Structure Cost Dates Resources Materials Confirmation versions

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Phases in a Project

Status/ Phase

Concept

Rough Planning
Costs

Detailed Planning

Approval

Execution
Commitments Costs Revenues

Closing
Settlement

Budget

WBS

Release

Network
Production order Final confirmation

TIME SD doc.

Invoice

Quotation
SAP AG 1999

Order

Billing document

PS Overview
Project Structuring Project Structuring Project Definition
Project Definition WBS Element Structure WBS Element Structure Network Network

Project Planning Project Planning Activities Planning & Scheduling using GANTT Charts

Activities Planning ofPlanning &required for the project materials Scheduling using GANTT Charts Planning of materials Planning of Milestones required for the project Planning of Milestones Cost Planning Cost Planning Approved Budget Recording Approved Budget Recording

Project Execution Project Execution Project Purchase

Project Purchase Goods Receipt for Project Goods Network Receipt for Project Confirmations Network Confirmations

Project Monitoring Project Monitoring Schedule Monitoring

Schedule Monitoring Cost Monitoring Cost Monitoring

Overview of PS Value Chain Overview - contd...

Internal project request or Customer inquiry

Create templates

Create project

Project planning

Budgeting and release

Project implementation

Project completion

Reporting

Organizational Structure for PS

PS does not have an Organizational Structure of its own. It uses Organizational Units of Logistics and Accounting by means of assignments.

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Organizational Structure

Project Definition WBS Elements Networks Activities

Plant Internally Processed Activities Externally Processed Activities General Cost Activities Service Business Area Profit Center Company Code Business Area Profit Center Plant Responsible Cost Center Investment Program 11 Controlling area Company Code Business Area Profit Center Plant

SAP Project structure Elements

Project Definition Project Definition WBS Element WBS Element Network Network Activities Activities Milestones Milestones
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Project Definition

Is the header of the Project Is the header of the Project The following are defined :: The following are defined

Name of the Project Name of the Project Project Description Project Description Person Responsible Person Responsible Basic Start/ Finish Dates Basic Start/ Finish Dates The Project Profile The Project Profile
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WBS Element Structure

Model of the project Model of the project Depicts the hierarchy of work in a Project Depicts the hierarchy of work in a Project Is essentially the budget structure of Is essentially the budget structure of project. project.

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WBS Element Hierarchy

OCPL-9142 OCPL-9142 Level 0

Level 1 OCPL-9142-01
Mechanical Items

OCPL-9142-02
Civil Items

OCPL-9142-03
Electrical Items

OCPL-9142-04
Instrument Items

Level 2
OCPL-9142-01-11 OCPL-9142-01-21

Long-Del

Short-Del
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Network

Depicts the sequence of tasks or activities in Depicts the sequence of tasks or activities in a Project a Project Is the basis for planning, analyzing, Is the basis for planning, analyzing, controlling and monitoring schedules,, controlling and monitoring schedules

dates, and resources.. dates, and resources

Components are :: Components are

Activities Activities Relationships connecting the activities Relationships connecting the activities

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Relationships

Finish -- Start (FS) Relationship Finish Start (FS) Relationship Relationship between the finish of one activity and Relationship between the finish of one activity and the start of its successor. the start of its successor. Start- Start (SS) Relationship Start- Start (SS) Relationship

Relationship between the start of one activity and Relationship between the start of one activity and
the start of its successor. the start of its successor.

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Relationships

Finish -- Finish (FF) Relationship Finish Finish (FF) Relationship Relationship between the finish of one activity and Relationship between the finish of one activity and the finish of its successor. the finish of its successor. Start- Finish (SF) Relationship Start- Finish (SF) Relationship

Relationship between the start of one activity and Relationship between the start of one activity and
the finish of its successor. the finish of its successor.

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Milestones

Defines a point in time that signifies the Completion of an Defines a point in time that signifies the Completion of an event for an Activity. Eg. Engg Documents Approval event for an Activity. Eg. Engg Documents Approval Completion.. Completion It is assigned to an activity and can be aligned to the It is assigned to an activity and can be aligned to the start, finish or offset date of the activity start, finish or offset date of the activity It has triggering functions like inclusion of a std. Network It has triggering functions like inclusion of a std. Network on release of an activity to which the milestone is on release of an activity to which the milestone is attached. attached. Can be confirmed Can be confirmed
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Cost

Plan , monitor and control project cost Cost planning Budget management

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Resources

Capacity leveling in project system Work force planning

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Material

MRP Bill of material transfer

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Confirmation

Directly in project system Confirmation via time sheet

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Versions

Project versions are a "snapshot" of a project at a certain point in time

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PS Integration
Plant Maintenance Sales & Distribution
Billing of Sales Order
Assigned PM Orders

Internal activity allocation; Commitment; Actual cost; Settlement

Material Management

Project System
Assigned PP Orders

Controlling

Material / Service Procurement; Inventory Updation

Entry of work for persons, and posting as activity confirmation

Down payments, payments; Payables; Receivables

Human Resource

Production Planning

Financial Management
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Project Builder
Logistics Project System Project Project Builder Transaction Code : CJ20N

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Project Builder
The Project Builder
Project Edit Goto Extras Settings System Help

Project - E-1145

Current project

Identification and view selection

Project structure: identification

WBS element Detail Overview(s) Basic data Dates Assignments

Engineering

Overviews of object selected

User fields Administr.

Control

Object selected

Proj. type Priority System status

Responsibilities

Short ID Project sum. REL

Operative indicators

Respons. person
Templates: identification

Planning element Acct asst elem. Billing element Grouping WBS el.

Applicant no. Resp. cost cntr Req. cost center Req. co. code

Individual objects Project definition WBS element Network Activity activity element

Icons for the object types in the project

SAP AG 1999

Material components Milestone PS text Documents

Work list and templates

Detail screens of object selected

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Project Builder

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WBS- Structures

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WBS,Network & Activities

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Relationship

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Activities

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Project Planning Board

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Cost Planning

Create templat

Projekt Ceate anlegen project

Projekt Project plannung planning

Budgetierung ad und release Freigabe

Projekt Project Realisierung implementation

Projektab Project completion schluss

Reporting

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Budgeting

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Project Info

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List of Purchase Orders per Project

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Project Info

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Project Info

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Project Info

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Title

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