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Minutes of Meeting (Format)

The document outlines the standard format for minutes of meetings, including sections for: 1) Present members and attendees, 2) Confirmation of previous minutes, 3) Matters arising from previous meetings, 4) Discussion of working papers presented, including objectives, issues, and decisions, 5) Other matters raised, and 6) Conclusion including end time and next meeting details.

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Skycar Merah
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64K views2 pages

Minutes of Meeting (Format)

The document outlines the standard format for minutes of meetings, including sections for: 1) Present members and attendees, 2) Confirmation of previous minutes, 3) Matters arising from previous meetings, 4) Discussion of working papers presented, including objectives, issues, and decisions, 5) Other matters raised, and 6) Conclusion including end time and next meeting details.

Uploaded by

Skycar Merah
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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FORMAT OF MINUTES OF MEETINGS Minutes of Meeting of (State the name of the meeting) No. .. Year ..

. (State the reference number of meeting and year) Date : Time : Venue : PRESENT (List the names of members present, beginning with the name of the Chairman. Names of others present are arranged according to their seniority). IN ATTENDANCE (List the names of those who are not members but have been invited specially to attend the meeting or have been in attendance at the meeting. List the names according to seniority). I. OPENING ADDRESS BY THE CHAIRMAN This space contains important matters raised by the chairman in his opening address. These matters need not be those the meeting discussed under matters arising or while discussing wor ing papers or matters mentioned at the close of the meeting. II. CONFIRMATION OF MINUTES !ecord the decisions on the minutes of the previous meeting, that is, confirmed with amendments or confirmed sub"ect to amendments. #f there are amendments, mention the amendments concerned. III. MATTERS ARISING This space contains records of matters raised at the previous meeting. The main topics raised should be recorded. To facilitate reference, the page number and the paragraph number of minutes of the previous

meeting which discussed the same topics should be recorded. #f the matters raised still re$uire action, record also the person re$uired to ta e action. IV. DISCUSSION OF WORKING PAPERS #n some meetings, wor ing papers are presented for discussion. %atters that need to be recorded in this space include& Title of wor ing paper. 'gency(person that prepared the paper. )b"ective of the wor ing paper. #mportant issues raised in the wor ing paper. %embers* comments(views regarding the issues raised in the wor ing paper. - %eeting decisions concerning issues raised and follow+up actions that need to be ta en. V. OTHER MATTERS This space contains other matters raised in the meeting, matters that were not originally on the meeting agenda. VI. CONCLUSION This space contains the following& - The time the meeting ended or ad"ourned. - The chairman*s closing address. - ,ate of the ne-t meeting, if decided. Secretariat (!ecord the name of the division(unit that is responsible for conducting the meeting). Date (State the date the meeting minutes are prepared).

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