Project Management Framework

Introduction

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 1
PMI Introduction

Project Management Institute (PMI) USA, the global body

for certification of Project Management Professionals
Official site of PMI - www.pmi.org
Official site of Mumbai Chapter –
www.pmimumbaichapter.org
23 hours of PM Education based on PMBOK guide
Based on Project Management Body of Knowledge
(PMBOK) Fourth Edition (2008 Version)
Mumbai Chapter is governed by an elected committee

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 2
PMP Certification Qualifications

Individual has to demonstrate understanding of the

fundamental knowledge, processes and terminology as
defined in A Guide to the Project Management Body of
Knowledge (PMBOK® Guide)
Requirements
Minimum 23 hours of PM classroom instruction or 1500
hours of PM experience in project team
Secondary Education or equivalent
Complete and submit the CAPM certification application
directly to PMI.
Successfully complete 3-hours computer-based exam. 150
questions given, 135 questions assessed. Passing score –
88 out of 135 i.e around 65%

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 3
PMBOK Guide Definition

PMBOK Guide is a standard for Project Management where

one can use different methodologies to implement
Includes established norms, methods and practices in form
of inputs, tools and techniques and outputs
Provides guidelines for managing individual projects
As with other professions such as law, medicine, and
accounting, the body of knowledge rests with the
practitioners and academics who apply and advance it.
Purpose of PMBOK:
Identify industry best practices in Project Management
Define Project Management lexicon
Act as a reference document/standard

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 4
Examination Format

There will be four options, of which only one can be

selected
There will always be only one correct answer
There will be no „None of the above‟ answers
Typically
one option appears very wrong
two options appear somewhat wrong or subject to
interpretation
only one option is the correct answer

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 5
Preparatory Course Outline

Review “The Guide to the PMBOK”

Understand key definitions and terminology
Review of the commonly accepted PM functions
Discussion and Coverage of important topics from examination
perspective
Exercise of sample test questions

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 6
PMBOK Guide Overview

Section I – Framework : Provides basis for

understanding project management
Introduction , Project Life Cycle and Organization
Section II – Standard for PM of a Project: Defines
project management processes and its related inputs
and outputs
Project Management Processes for a Project
Section III - The PM Knowledge Areas: Focuses on
each of the project management aspect in details
Integration, Scope, Time, Cost, Quality, HR,
Communications, Risk, Procurement

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 7
Project Management knowledge Areas

Integration Scope Time

Management Management Management

Quality Human Resources

Cost Management Management Management

Communications Risk Procurement

Management Management Management

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 8
What is a Project?

 Project Definition : A temporary endeavor undertaken to create a

unique product, service or result
 Product can be component or other item or end item itself
 Capability to perform business service e.g. production, distribution
 Result such as outcome or document e.g. research report
 Features
Temporary : Finite duration, project ceases when its objective
is achieved. Does not mean short duration. Normally, the
product/service will outline the project
Unique : Doing something which has not been done earlier.
Progressive Elaboration : Developing in steps, continuing in
increments. Development of details progressively.
 Environment
Constantly changing
Generally Precedes Operations
Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 9
Relationship between Project and Operations

 Projects and Operations

Operations : Ongoing, repetitive, for sustaining business
Projects : Temporary, unique.

 Projects and Strategic Planning

Projects used to achieve strategic plans
In response to market demands, technological advances, legal
requirements, etc.

 Project Life Cycle

e.g. Initial phase, design phase, prototype phase, production
phase

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 10
Enterprise Environmental Factors (EEF)

 Enterprise Environmental Factors refers to both internal

and external factors that surrounds or influence a project
success
 Considered as input for most of the planning processes
 Includes but not limited to:
 Organizational culture, structure and processes
 Government or industry standards
 Infrastructure (existing facilities, etc)
 Existing human resources
 Personnel administration
 Marketplace conditions
 Political climate

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 11
What is Project Management?
 Application of
Knowledge (e.g. Domain areas – Pharma, construction, etc.)
Skills (Managing)
Tools & Techniques (Software)
Project activities (e.g Time Management, Cost Management, etc.)
 To achieve
Project objectives
 PM is accomplished though processes
Initiating, Planning, Executing, Controlling, and Closing
 Project work typically involves
Identifying requirements
Defining objectives
Balancing constraints including but not limited to Scope, Quality,
Schedule, Budget, Resources and Risk
Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 12
Why Project Management?

 Enhance the probability of project success

 Focus on objective - Scope, Time, Cost, Quality & Risk
 Effective response to rapid changes
 Manage effective utilisation of resources
 Address stakeholders interests
 Manage risks effectively
 Achieve project goals
 Stakeholders Delight (Utopian?)
 Achieve Financial Efficiency
 Meet Objectives
 Minimize Risks
 Lessons Learnt
 Create re-usable data and information for future use

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 13
Relationship between Portfolio, Program and Project Management

 Portfolio
Collection of projects, programs and other works grouped together
to facilitate effective management to meet strategic business
objectives
Involves mainly prioritizing projects and allocating resources to
them for meeting strategic objectives
 Program
Collection of group of related projects managed in coordinated
way to obtain benefits and control which is not available managing
them individually
Can involve managing resource constraints
Managing projects issues and change management with
shared structures

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 14
Hierarchy of Endeavors (Projects)

Strategic Plan

Portfolio
Program
(Group of Projects)

Project
Projects Management
Office

Sub projects

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 15
Project Management Context

PM exists within Program Management, Portfolio Management

and Project Management office
Project Management Office: Business unit to manage
projects/programs
Features of PMO
Sharing of info across projects
Configuration mgt of all projects
Operation and mgt of project tools
Central monitoring of all projects
Alignment of strategic goals with PM goals
Operates at the enterprise level

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 16
Role of Project Manager

Understanding of Tools and Techniques (best practices)

for effective project management
Domain specific skills
General Management skills
Should acquire three dimensions of project management
competency
Knowledge: About project management
Performance: Ability to achieve project objectives
Personal: Behavior of project manager that includes attitude,
personality characteristics and leadership – for guiding project
team for achieving project objectives

Introduction To CAPM (version 4.0, Copyright © 2008 by PMI Mumbai Chapter. All rights reserved.) 17