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Procedure To Convert Form16A Textfile To Form16A PDFFile

1) The document provides steps to convert Form 16/16A text files to PDF files using a PDF converter utility. 2) Key steps include extracting the zip file containing text data, selecting the text files as input, specifying an output path for the PDF files, selecting a digital or manual signature option, and providing responsible person details. 3) Upon clicking "Generate PDF", if conversion is successful a message will be displayed and a folder containing the Form 16/16A PDF files for each deductee PAN will be generated.

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698 views5 pages

Procedure To Convert Form16A Textfile To Form16A PDFFile

1) The document provides steps to convert Form 16/16A text files to PDF files using a PDF converter utility. 2) Key steps include extracting the zip file containing text data, selecting the text files as input, specifying an output path for the PDF files, selecting a digital or manual signature option, and providing responsible person details. 3) Upon clicking "Generate PDF", if conversion is successful a message will be displayed and a folder containing the Form 16/16A PDF files for each deductee PAN will be generated.

Uploaded by

Nothing786
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Procedure to convert Form 16/16A text file (zip file) to Form 16/16A PDF File 1) Extract Zip file

containing TDS certificate data in text form by using WinZip version 9.0 and above, WinRaR version 3.90 and above and 7-Zip version 4.65 and above. 2) Extract zip file by providing the TAN registration number. 3) Open the PDF converter utility by double clicking the file PDF Converter Utility.bat. 4) Click on Browse button of Input File Name with Path and provide path of Form 16/16A text files (see Fig 1.6 below). Example: files are selected from D drive. In case multiple file received select all the files in single browse.

Fig. 1.6 5) Select the text file and click on button Open (see fig 1.6 above). Example: In case the text file pertains to Form 16A, files are copied at path D:\Form16A and the input file name is MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.txt.

6) Click on Browse button of Output File Path and provide path where PDF file is to be created (see Fig 1.7 below). Example: the output file path is D:\Form16A.

Fig 1.7 7) On selecting the location for saving the PDF file, click on Open button (see Fig 1.7 above). 8) Select option to sign TDS certificate: Option to digitally sign or manually sign TDS certificate is available. a. Digital Signature (DSC): i. E-Token: To select DSC from e-Token, click on e-Token, provide the name of e-Token (by default the name provided in this field is eToken and the same may be changed) and provide the password in the field E-Token Password. Password is case sensitive (See Fig. 1.8).

Fig 1.8 ii. Import DSC (.pfx file): To select .pfx file, click on Import DSC (.pfx file) again click on browse and select the Digital Signature Certificate (DSC) and provide the DSC password in the field. Digital Certificate Password. Password is case sensitive. Click on Detect Certificate (See Fig. 1.9).

Fig 1.9

iii. DSC from Browser: To select DSC installed in browser, click on DSC from Browser. It will display DSC installed in browser. Select the DSC through which you wish to sign the PDF digitally (see fig. 1.10).

Fig. 1.20

b. Manual Signature: Select manual signature to generate PDF. Utility will generate TDS certificate without signature. Deductor has to sign each certificate manually. 9) Provide Details to be Printed on Form 16/16A (details of responsible person): a. Full Name: Provide full name of responsible person to be printed on PDF certificate. b. Designation: Provide designation of responsible person to be printed on Form 16A PDF. c. Fathers Name: Provide fathers name of responsible person to be printed on Form 16A PDF. d. Place: Provide place to be printed in verification part of Form 16A PDF. e. Date: Provide date to be printed in verification part of Form 16A PDF. Date should be in dd/mm/yyyy format. 10) Click on Generate PDF button available on the Form 16/16A PDF converter utility window. 11) On successful conversion of PDF files message File generated successfully will be provided (see Fig 1.10 below) and utility will generate the folder (folder name will be TAN_FORM16A_AY_Quarter_Date) which contain PDF of all the deductee PANs present in

input file. Naming convention of pdf file for Form 16 is PAN_FORM16_AY_Quarter.pdf and for Form 16A is PAN_FORM16A_AY_Quarter.pdf.

Fig 1.10

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