Job Framework, USAID Project Director

Purpose:
The primary purpose of this role is to oversee the projects entire operations including planning, implementation, and monitoring in accordance with sound business practices to ensure efficiency of resources ensuring that the project is delivered on time and within budget. Responsible to coordinate & manage the implementation of strategic work plans, policies, and schedules for operating these Partnerships with close monitoring of the MSS quality standards and ensuring compliance with USAIDS Rules and Regulations. The Project Director is also responsible to develop and incorporate implementation of the Risk Management Strategy. The Project Director is a key member of the senior management team in Pakistan and is responsible for bringing modern business and marketing approaches to the organisation. The role will be responsible for the commencement of a five year program under USAID funding to improve maternal health through empowering women and couples to make informed reproductive health choices through the services we provide being available, accessible and affordable. The desired effect of the project is to also increase demand and strengthen health systems, improving the equity through social franchising and outreach. In performing these duties, the Project Manager will be accountable in ensuring that all activities are compliant with USAID guidelines. With a deep understanding and sensitivity towards the varying socio-cultural norms of Pakistan, the Project Director is expected to put into practice gender sensitivity and a rights-based approach for client services within the team with their leadership skills. The position also involves international and in-country travel.

Job Title: USAID Project Director

Location: Pakistan Support Office, Karachi

Reporting to: Managing Director

Probationary Period: 6 months

Marie Stopes Society (MSS) is a client focused, results oriented social enterprise. The primary responsibilities of this role are to further MSSs Goal:To improve the reproductive health of people in Pakistan It is a role requirement that the job holder must fully comply and live MSS/MSIs Core Values:-

mission driven

customer focused

results orientated

pioneering

sustainable

people centered

Key Responsibilities

Measure

Leadership:

ensure that team members are highly motivated and dedicated to the project; ensure that the performance of line reports is monitored effectively deal with any issues efficiently coach, develop and mentor and supervise project team members and influence them to take positive action and accountability for their assigned works; Directly manage the Deputy Project Director; Senior Finance Controller and GM Obstetrics and manage their annual objectives and performance appraisals Provide continuous development to the project teams to ensure that they are up skilled and highly motivated Work with relevant senior managers and the HR team to provide excellent support to project team members through initiatives Provide opportunities for professional development and career progression to talented team members across the duration of the project and work closely with relevant managers with any performance management issues liaising with HR where necessary

360 feedback All project team members have positive appraisals Team objectives met across project group Project meets all objectives All project team members engaged with the mission and their objectives

Planning:

prepare and obtain approval of five year strategic plan; prepare and obtain approval of each annual project plan including any necessary adjustments; design annual budget with relevant teams and the finance department; plan and schedule project timelines and communicate specific milestones using appropriate and effective tools; ensure that contingency plans are in place throughout the course of the project;

Approved Project plan Project runs on time and within budget Relevant Departments are always aware of project progress Any project complications are handed quickly and
USAID Project Director 2012

Job Framework, USAID Project Director

relevant departments have structured communications on project updates built into the project plan; contribute towards marketing plans and perform impact analysis in collaboration with the research and metrics team.

effectively Regular reports produced from impact analysis monitoring ambitious and attainable objects set and communicated to all relevant teams project is delivered against timelines no outstanding project issues financial analysis systems and procedures are in place

Implementation:

setting and reviewing objectives for each of the project teams involved; deal with project issues quickly and effectively; ensure that project timelines are communicated and adjusted accurately during the implementation phase; work closely with the senior management teams to regularly assess project progress and empower managers to exceed their objectives and that of their team members managing and review IT management systems and work with relevant teams on developing data analysis liaise with the evidence and innovations teams to ensure that systems and information is correctly managed work closely with the finance teams at all times to ensure that there is sophisticated financial analysis and reporting occurring regularly and accurately

External Relations and Business Development:

Develop, strengthen and maintain partnerships with private providers, government departments, other NGOs and other key stakeholders to ensure the provision of quality family planning provisions through access to free vouchers in different districts of Sind and Punjab; represent the Marie Stopes Society at external events and be an advocate of the organisation; recommend and improve operational procedures where necessary; monitor project visits by Marie Stopes International team members or other external stakeholders; work with the Country Director in planning strategic business development opportunities or supporting in any short notice business development as requested Quality Control and Compliance: Promote the needs of the client and the importance of providing the client with appropriate support on their options to ensure informed choice on their family planning needs; ensure that all relevant project team members are trained on USAID compliance and understand their implications on operating procedures; quality of care is at the highest standard and monitored through client satisfaction surveys; ensure all initiatives communicated by the medical development teams are implemented in social franchising and outreach; oversee and ensure that regular monitoring of centre and outreach operations are taking place and rectify any issues efficiently and effectively; support project teams with audits and ensure that internal audits are performed to ensure 100% compliance in relevant operations e.g. finance; HR; operations lead and guide team members during external audits and support and up skill team members or USAID monitoring procedures oversee the training of project team members in accordance with the relevant guidelines provided by MSS

effective working relationships with external parties successful project visits with positive feedback all business development opportunities investigated

all centre and outreach operations are 100% compliant with relevant protocols 100% clean audit at all times All team members trained to MSS standard All project operations are USAID compliant

Reporting: monthly, quarterly and annual reports are timely, accurate and circulated to all relevant parties including key donors; document oversee and finalised any ad-hoc reports as required work with the finance teams to ensure that budget reports are accurate and financial reporting is producing regular and audience specific reporting

100% accurate reports

USAID Project Director 2012

Job Framework, USAID Project Director

Experience:
Extensive experience in managing mid to large scale USAID funded projects at the level of Chief of Party or similar role in other donor funded projects Extensive experience at senior management level within an international organisation; preferably within healthcare or social marketing Experience in managing and developing a large team; building capacity and skill sets; experience in developing training programs and informal development tools to support the growth of individuals on a professional level Strong experience of managing multi-skilled and large teams of professionals with strong technical expertise e.g. medics, monitoring and evaluation professionals Knowledge of healthcare; family planning; social marketing and outreach Good knowledge of USAID programming and compliance (highly desirable) Experience managing the procurement and logistics of commodities to match programming demands (highly desirable) Experience of working in high risk environments and managing crises scenarios particular in reference to clinical, management or legal situations (highly desirable)

Skills:
Excellent leadership skills; the ability to motivate others to exceed expectations and up skill other managers to reflect the same behaviours Excellent conflict management and resolution skills Strong management skills; able to manage performance effectively and support others during times of change Strong ability to influence stakeholders, both internal and external excellent communication skills, able to give presentations A good understanding of external relations techniques and principles Strong analytical skills the ability to accurately interpret data both financial and statistical and take relevant actions Adaptable during times of change and ambiguity and able to quickly gain the cooperation of other departments and external parties as required to ensure continuous development; Fluent in English both written and spoken Good Microsoft package skills MS Word, Office, Excel and PowerPoint;

Attitude / Motivation:
Motivated by MSS mission and values Pro-active and decisive Very astute to cultural differences and their impact within a team environment

USAID Project Director 2012