GUIDELINE FOR APPLICATION FOR

ENERGY MANAGER ACCREDITATION

Sri Lanka Sustainable Energy Authority

Guideline for Application for Energy Manager Accreditation

1.0

Energy Management

Energy management is the process of monitoring, controlling and conserving energy in a

building or an organization. Typically this involves the following steps.

Step 1 : Metering energy consumption and collecting the data

Step 2 : Finding opportunities to save energy and estimating energy saving potentials
Step 3 : Taking action to realize energy saving potentials (i.e. tackling the routine
waste and replacing or upgrading the inefficient equipment).
Step 4: Tracking the progress by analyzing meter data to make sure that the energysaving efforts have been effective.

Energy management is a cyclic process of reiteration of all the steps.

2.0

Accredited Energy Manager

The key person involving in implementing the energy management practices mentioned in
Section 1.0 in an organization is designated as the energy manager. The role of an energy
manager is to create a culture within an organization with the assistance of employees in all
levels, and thereby make energy efficiency a regular business practice. In order to ensure the
delivery of energy management functions, Energy Managers are accredited according to the
Government Notifications No. 1715/12 dated 20.07.2011.

3.0

Responsibilities of an Energy Manager

An accredited energy manager shall be responsible for guiding and promoting the rational use
of energy by an organization, and in particular responsible for

Metering energy consumption and collecting the data

(a) monitoring the day to day operations of the organization and maintaining
records pertinent to the overall energy consumption,

(b) submitting monthly and quarterly energy consumption reports to the

management of the organization,

(c) preparing annual reports on energy consumption of the organization

according to the format given in Annex 2 and submitting to SLSEA,

Finding opportunities to save energy and estimating energy saving potentials

(d) exploring opportunities for improving energy efficiency and reducing energy
consumption,

(e) obtaining the services of an Accredited Energy Auditor from time to time, in
order to identify energy conservation opportunities in the organization,

(f) keeping abreast with advancements in new energy management technologies

Taking action to realize energy saving potentials

(g) conducting and organizing training and awareness programmes relating to

energy efficiency for the employees of the organization at all operating
levels,

(h) advising the organization on the procurement of energy efficient equipment,

(i) ensuring that any new constructions put up by the organization complies
with the Code of Practice for Energy Efficient Buildings,

(j) preparing once in every two years, the energy management plan of the
organization,

(k) assisting the organization in implementing its energy management plan,

within specified time frames

Tracking the progress by analyzing meter data to make sure that the energy-saving
efforts have been effective

(l) carrying out impact assessment of the programmes implemented yearly and
proposing corrective action to be implemented in the future

4.0

Qualifications for Being Accredited as an Energy Manager

Any person with following qualification can apply for being certified as accredited energy
managers
(a) a Graduate of a Higher Educational Institution in Engineering, Science,
Accountancy, Business Management or Commerce of a Higher Educational
Institution and who has one year work experience in the particular field of
study;
or
(b) a Diploma holder in Engineering, Science, Accountancy, Business
Management or Commerce issued by any recognized academic institution
and who has two years work experience in the particular field of study

5.0

Assessment Procedure

Applications for energy manager accreditation will be called by the Sri Lanka Sustainable
Energy Authority (SLSEA) twice a year. Applications prepared according to the format given
in Annex 1 should be forwarded to the Director General of SLSEA along with the following
documents.

(a) Copies of certificates of relevant educational and professional qualifications

(b) Service letters from the employers in connection with the experience required
(c) A copy of the receipt obtained from SLSEA for the payment of application fee of
LKR 5000.00.

Once the application is submitted with all the required documents, the applicant should
undergo an assessment in the form of an interview. The successful candidates will be issued a
Certificate of Accreditation as an Energy Manager, as per Energy Managers/Energy Auditors
regulations gazetted on 20.07.2011. Application format is available for download at the
following link.
www.energy.gov.lk

6.0

Continued Assessment

Accredited Energy Managers are required to involve in energy management activities and
undergo training in energy management on continuous basis. For every three years
Accredited Energy Managers are required to have undergone at least one training programme
recognized by SLSEA.

SLSEA conducts an examination for Accredited Energy Managers annually, and Accredited
Energy Managers have to pass this examination after the training in order that the training
completed to be recognized in the subsequent renewal of accreditation. The pass mark of the
examination is 50 out of 100, and the examination fee is LKR 2500.00.

Accredited Energy Managers are also required to submit annual energy consumption reports
of the organization they are working for, in the form as mentioned in Annex 2. In addition,
they are required to submit performance review reports (see Annex 4) at the end of 3 years
from the date of issue of accreditation certificate. Assessment on the performance of Energy
Managers on energy management activities and skills development will be based on the
marks obtained from the examination and the performance as determined by performance
review reports. Any applicant who fails to demonstrate his/her capacity as energy manager as
assessed in the review may be given an opportunity to face an interview conducted by a panel
appointed by the Board of Management of SLSEA. Failure in the interview may lead to
cancellation of Certificate of Accreditation.

7.0

Energy Manager Training Programmes

Energy manager training programmes recognised by SLSEA in continuous assessment of

Accredited Energy Manager should cover the subject areas given in Annex 5 with at least 24
hrs of training. Institutes conducting training programmes for energy managers should
register the respective training programmes with SLSEA in order that the completion of such
training will be considered as recognized training in the assessment of the performance of
Accredited Energy Managers. Registration of training programmes can be done by submitting
the application in Annex 3 along with a fee of LKR 20000.00. In case that the training
programme has not been registered with SLSEA, the recognition of the training institution
and the relevancy of the programme will be assessed by SLSEA on case by case basis, for
which a non refundable administrative fee of LKR 5000.00 will be charged from the
applicant over and above the application fee.

Encl. Annexes
Annex 1 Application for Energy Manager Accreditation
Annex 2 Annual Energy Consumption Report
Annex 3 Application for Registration of Training Courses on Energy Management
Annex 4 Performance Review Report
Annex 5 Syllabi of Energy Manager Training
Annex 6 Assessment Procedure for Accreditation
Annex 7 Continued Assessment Procedure

Annex 1
APPLICATION FOR ENERGY MANAGER ACCREDITATION
1. NAME:
2. ADDRESS:
3. TELEPHONE NUMBER:
4. NATIONAL ID NUMBER:
5. EMAIL:
6. EDUCATIONAL QUALIFICATIONS
DEGREE/DIPLOMA ETC.

RESULTS

INSTITUTE

7. WORK EXPERIENCE
ORGANIZATION AND
DURATION OF WORK

DESIGNATION

TYPE OF WORK CARRIED

OUT

PROGRAMME

DURATION

8. TRAINING PROGRAMMES
INSTITUTION

DATE:

SIGNATURE OF APPLICANT:

NOTES:
1. APPLICANT SHOULD SUBMIT COPIES OF THE EDUCATIONAL /TRAINING CERTIFIATES
ALONG WITH THE APPLICATION
2. IF THE APPLICANT IS ELIGIBLE FOR ACCREDITATION HE /SHE SHALL BE AWARDED AN
ACCREDITATION CERTIFICATE WHICH MAY BE REVOKED IF THE APPLICANT FAILS
EXAMINATIONS AND PERFORMANCE REVIEWS CONDUCTED BY SRI LANKA SUSTAINABLE
ENERGY AUTHORITY.

Annex 2
ANNUAL ENERGY CONSUMPTION REPORT
st

For the year ending on 31 December ..............................................

Date received
Date processed
(for office use only)
This report is to be duly submitted by Designated Energy Consumers defined under Energy Manager
and Energy Auditor Regulations, 2009, read with sections 36 and 38 of Sri Lanka Sustainable Energy
Authority Act. No. 35 of 2007.
1. Organization details
Name of Organization
Address
Sector

Type of business

Website
1.
2.

Manufacturing, services
Tea industry, hotel industry, Telecommunication service provider, hospital, transport service provider, commercial building, etc.

2. Energy Manager (or contact person) details

Name
Designation number
Contact number
Fax number
Email address

3. Please mention the energy type(s) you are using. (Tick appropriate cages)
If other types of energy are used, please fill in the blank rows.
(Fuels used for transportation should not be included.)
Electricity
Grid Self generated
Liquid Fuels
Furnace oil
Diesel
Kerosene
Other ..
Gaseous & Solid Fuels
L.P. Gas

Biomass

Coal

Other

4. Product/Service details
Please list the products / services of your company with appropriate units of measurements.
Product

Product/service Name

Unit of measure

identification No.
Product 1
Product 2
Product 3
Product 4
Product 5
Product 6
Product 7

5. Building details
2

Building name

Floor area (m )

If changes made to buildings during the year mention the changes

..................................................................................................................................................................
..................................................................................................................................................................
.....................................................................................................................
6. Summary of energy consumption data
Electricity
Grid Electricity
kVA
Jan
Feb
Mar
Apr
May
Jun

kWh

Generated Electricity
kWh

July
Aug
Sep
Oct
Nov
Dec
Liquid Fuels (Consumption in litres)
If you have any other types please use the additional columns given.
Furnace Oil

Diesel

Kerosene

Jan
Feb
Mar
Apr
May
Jun
July
Aug
Sep
Oct
Nov
Dec

Solid & Gaseous Fuels (Consumption in kilograms)

If you have any other types, please use the additional columns given.
Biomass
Jan
Feb
Mar
Apr
May
Jun
July
Aug
Sep
Oct

LPG

Coal

Nov
Dec

7. Summary of production data

Please enter the amount of monthly production for each product in the units of measure given by you
in Item 4 above.
Amount of production
Product 1

Product 2

Product 3

Product 4

Product 5

Product 6

Jan
Feb
Mar
Apr
May
Jun
July
Aug
Sep
Oct
Nov
Dec

We hereby certify that the above furnished details are true and accurate

(Energy Manager)

(Chief Executive Officer)

Name:

Name:

Signature:

Signature:

Official seal

Official seal

Date :
---------------------------------------------------------------------------------------------------------------------------

Annex 3
APPLICATION FOR REGISTRATION OF TRAINING COURSES ON ENERGY MANAGEMENT
1. NAME OF THE COMPANY :
2. COMPANY REGISTRATION NUMBER :
3. ADDRESS :
4 NAME AND DESIGNATION OF CONTACT PERSON :
3. TELEPHONE NUMBER :
4. FAX NUMBER :
5. EMAIL :

WEBSITE :

6. COURSE CONTENTS
MODULE NAME

CONTENTS

7. PROFESSIONAL QUALIFICATION LEVEL OF THE LECTURERS

NAME

DATE:

QUALIFICATION

EXPERIENCE

SIGNATURE OF APPLICANT:

Annex 4
PERFORMANCE REVIEW REPORT
PERSONAL INFORMATION

1. NAME :
2. ADDRESS :
3. TELEPHONE NUMBER :
4. ACCREDITATION NUMBER :
5. EMAIL :

EMPLOYMENT INFORMATION

PERIOD

ORGANIZATION

DESIGNATION

6. PROJECTS CARRIED OUT BY ENERGY MANAGER

PERIOD

DESCRIPTION

ESTIMATED SAVING
(RS)

7. LOCAL TRAINING RECEIVED BY ENERGY MANAGER

DURATION

COURSE TITLE AND

ORGANIZATION

BRIEF DESCRIPTION OF THE COURSE

CONTENT

8. FOREGN TRAINING RECEIVED BY ENERGY MANAGER

DURATION

COURSE TITLE,
ORGANIZATION AND
COUNTRY

BRIEF DESCRIPTION OF THE COURSE

CONTENT

9. WRITE A BRIEF REPORT ON IDENTIFIED ENERGY SAVING OPPORTUNITIES YOU HAVE

IDENTIFIED IN THE INDUSTRIES YOU HAVE WORKED DURING THE LAST 3 YEARS.

I HEREBY CONFIRM THAT THE INFORMATION SUBMITTED ARE TRUE AND ACCURATE TO
THE BEST OF MY KNOWLEDGE.

DATE:

SIGNATURE OF APPLICANT:

Annex 5

Syllabi of Energy Manager Training

The subject areas to be covered in the training programmes are given below.

i. Energy Information System Management, Monitoring & Evaluation and Reporting

ii. Energy Codes and Standards
iii. Energy conservation in air conditioning, lighting, fluid machinery, furnaces, steam
generation and distribution, electrical load management, energy measuring
equipment, energy and environment and renewable energy technologies

Minimum time allocation requirements for above subject areas are mentioned in the
following table.

Subject
Energy

Information

Duration (hrs)

System

Management,

Monitoring & Evaluation and Reporting

Energy Codes and Standards

Energy conservation in air conditioning

Energy conservation in lighting

Pumps, fans and motors

Steam generation and distribution

Electrical load management

Energy measuring equipment

Energy and environment

Renewable energy technologies

Energy

conservation

in

office

&

domestic

appliances
Electricity generation & energy flow

Annex 6
ASSESMENT PROCEDURE FOR ACCREDITATION

Submission of:

Application form

Required documents

Application fee

Check for
payment of fee
and application
form

Pass

Certificate of
qualifications

Pass

Service letter

Pass
Certification and accreditation

Reject
Reject
Candidate

Annex 7
CONTINUED ASSESMENT PROCEDURE

Training

Reject

Examination

Pass

Submit review report

Pass

Renewal of accreditation

Interview

Pass

Cancellation
of
accreditation
certificate