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Funding & Disbursement Request Guide (The Basics)

This document outlines funding guidelines for undergraduate student organizations at UConn, including eligibility requirements, restricted spending categories, and procedures for requesting and allocating funds. Key points include: (1) organizations must be majority undergraduate and pass a funding policy test, (2) maximum funding is $12,000 per semester and attendance at meetings is required, (3) prohibited spending includes alcohol, charitable donations, and career development, (4) requests are placed into categories A-F depending on location and participation requirements, and (5) allocation percentages and restrictions vary based on the request category.

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46 views3 pages

Funding & Disbursement Request Guide (The Basics)

This document outlines funding guidelines for undergraduate student organizations at UConn, including eligibility requirements, restricted spending categories, and procedures for requesting and allocating funds. Key points include: (1) organizations must be majority undergraduate and pass a funding policy test, (2) maximum funding is $12,000 per semester and attendance at meetings is required, (3) prohibited spending includes alcohol, charitable donations, and career development, (4) requests are placed into categories A-F depending on location and participation requirements, and (5) allocation percentages and restrictions vary based on the request category.

Uploaded by

Darin
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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L AST R EVISED : 2014-09-16

Funding & Disbursement Request Guide


The Basics: Eligibility and Restrictions

Organization members must be UConn Fee Paying Undergraduates only.


o Mixed organizations must have a majority.
Funding Policy Mastery Test must be passed with all questions correct.
Tier II Organizations only.
o Must have existed since the prior semester
Maximum of $12,000 per semester per organization.
Organizations must attend all scheduled meetings.
Absolutely NO funding for the following:
o Alcohol, tobacco, drugs, etc.
o Course Credit
o Direct Charitable Donations
o Office Supplies
o Explosives/Ammunition
o Compensation to Attendees
o Publication Subscriptions
o Activities outside Spring/Fall Semesters.
o Travel outside US and Canada.
o Catering for off-campus events.
o Giveaways.
o Career Development
o Events predominantly of a social nature.
o Additional compensation to parties already contracted and funded.
o Conflict with Federal, State, or UConn Law/Policy. (Direct or Possible)
o Not the responsibility of USG.

Requests Categories
Categor Classification
y
Requests with the following stipulations:
University property
A
Accessible
Advertised to ALL undergraduate students

Requests with the following stipulations:


University property OR close to campus
No travel support or overnight accommodations
Advertised to ALL undergraduate students
Requests with the following limitations
Off campus due to lack of on-campus facilities
All Coaching
Requests for the purchase of equipment or supplies
Requests with the following stipulations:
University property OR close to campus
No travel support or overnight accommodations

NOT open to all undergraduate students

Requests with the following stipulations:


Requires travel or overnight accommodations
Explicit participation in the following: competition, presentation,
performance, or service activity
Requests with the following stipulations:
Requires travel or overnight accommodations
Lacks explicit participation in the following: competition, presentation,
performance, or service activity
Requests with the following stipulations:
Requires travel or overnight accommodations
Occurs during Spring Break
Involves participation in a service activity

Semesterly Request Restrictions

Catering/Food
o Use UConn Dining Services Student Organization Menu ONLY
Exception: the requested item is not available
Use an outside caterer funded at a maximum of the most
comparable item from UConn Dining Services
Funded for a maximum of 50 participants
Exception: Evidence shows a comparable request was attended
by a larger number of undergraduate participants in the past
four semesters
Non-undergraduate participants are subject to paying the per-person
plate fee.
Coaching
o Requests are funded at a maximum of $4000
Entertainment Services (not integral to the event completion)
o Requests are funded at a maximum of $75 per hour
Category D, E, and F Requests have the following restrictions:
o Requests are prorated for a maximum of 8 participants
Exception: Justification is provided that the activity requires a greater
number
o Air travel is funded at a maximum of $350 per ticket roundtrip
o Ground travel requests are funded at a maximum of 500 miles
Mileage reimbursement requests shall be funded at $0.56 per mile
Bus or train travel over 500 miles shall be prorated for 500 miles
o Lodging is funded at a maximum of $150 per night
Minimum of 4 participants per room
Capital Request Restrictions are as follows:
o Requests are essential for the function of the organization
o Requests for replacement equipment or supplies are only funded if the
previous inventory outlived its expected lifespan

Allocation Procedures/Policies

Only complete requests are allocated funds

Capital requests
o Less than $1000 allocated by the funding board and approved by the
senate
o More than $1000 presented to the senate individually
Category A, B, C, D, and E requests are allocated form Unrestricted Account
Category F requests are allocated from the Protected Account
The percentages of allocated funds are as follows:

Categor Percentages/Stipulations
y
A

Allocated 100% of request


Allocated no less than 60% of request

Allocated 100% of request


Allocated no less than 60% of request

Allocated no more than 75% of request


Allocated no less than 60% of request
Percentage of total request >= to percentage of category D

Allocated no more than 75% of request


Allocated no less than 60% of request
Percentage of total request >= to percentage of category E

Allocated no more than 75% of request


Allocated no less than 60% of request

Allocated no more than 50% of request


There is no minimum allocated percentage

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