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Ugc Guidelines For Seminar

The document outlines UGC guidelines for providing financial assistance to colleges for hosting seminars, conferences, and workshops. It details the eligibility criteria, categories of events that can be funded, types of grants provided, and procedures for applying, approval, and release of funds. Colleges can apply to host state or national level activities annually, with funding limited to Rs. 1-1.5 lakh per event. International events require additional clearances and are limited to Rs. 2 lakh in funding. The application process involves submitting proposals to the UGC regional office for expert committee review and final commission approval. Funding is released in two installments upon submission of completion documents.

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2K views2 pages

Ugc Guidelines For Seminar

The document outlines UGC guidelines for providing financial assistance to colleges for hosting seminars, conferences, and workshops. It details the eligibility criteria, categories of events that can be funded, types of grants provided, and procedures for applying, approval, and release of funds. Colleges can apply to host state or national level activities annually, with funding limited to Rs. 1-1.5 lakh per event. International events require additional clearances and are limited to Rs. 2 lakh in funding. The application process involves submitting proposals to the UGC regional office for expert committee review and final commission approval. Funding is released in two installments upon submission of completion documents.

Uploaded by

hardworking
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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UGC GUIDELINES FOR SEMINAR

I. ELIGIBILITY
The UGC gives financial assistance for seminars/conferences/workshops to all Colleges, which come under
the purview of Section 2(f) and are fit to receive central assistance under Section 12B of the UGC Act,
1956.

II. CATEGORIES
A College may be assisted for hosting:
(a) Annual Conference of recognized academic associations/academic bodies.
(b) Conference/Workshop.

Activities organized in collaboration with recognized academic associations/academic bodies,


academic/professional institutions, associations of business/industry, voluntary organizations, NGOs and
registered societies/trusts may be encouraged. In case of collaboration, a letter from the academic
association/ academic body or academic/professional institution, association of business/industry, voluntary
organization, NGO, registered society/trust, as applicable, may be furnished with the application.

A College may host up to five State/National level activities, during a financial year. But UGC assistance
will not be given for more than one activity to a department in a financial year. However, other
departments of the College are eligible to apply as per UGC norms. The UGC assistance in case of State
level activity may be limited to Rs.1.00 lakh and that for a National level activity to Rs.1.50 lakh.

For State/National level activities, the participants may be provided free board and lodging by the host
institutions, wherever it is possible. Participants may be charged registration fees. Traveling allowances for
outstation participants may be limited as per College rules where the activity is being organized.

An International Conference may be organized once in a year by a College having Postgraduate


department(s), which is (are) eligible for financial assistance under General Development Assistance
Scheme, with prior clearance from the Ministry of External Affairs, Government of India. A certificate
from the Government of India must be enclosed along with the proposal. The participation of foreign
delegates is a must. The UGC assistance will be limited to Rs.2.00 lakh only. The daily expenditure on
foreign participants should not exceed Rs.2,000/- per day per head for board and lodging. However,
payment for travel from outside India is not permissible under this scheme. For foreign participants,
expenditure can be incurred on payment of traveling allowances, only for travel within India.
III. GRANTS
The grant may be used for the following items:
a. TA (within India) and honorarium (Rs.1000/- per day) for Resource Persons (not belonging to the
organizing institution)
b. TA (within India) for Paper Presenters, not belonging to the organizing institution (not applicable for
Departmental Seminar).
c. Pre-conference printing (announcements, abstracts, etc.)
d. Publication of Proceedings
e. Local hospitality, including board and lodging (may be restricted to 25% of the total allocation from the
UGC).

IV. PROCEDURE FOR APPLYING FOR THE SCHEME


The Colleges which wish to avail of financial assistance under this scheme should submit their proposal in
the prescribed Performa (Annexure-1) to the appropriate UGC Regional Office. Funds once
released/sanctioned for organizing a particular activity cannot be utilized for any other Programme. A
College may submit the proposal well in advance. However, proposals may be sent any time during the
year. The College may conduct the activity, if it so desires, at its own risk, before the approval of financial
assistance from the UGC. It is not mandatory for the Commission to accept all proposals.

V. PROCEDURE FOR APPROVAL


The Expert Committee will consider the proposals and give recommendations. The final decision will be
taken by the Commission, keeping in view the recommendations made by the Expert Committee and the
availability of funds for the scheme. In case the event is cancelled, the funds will have to be returned back
to the UGC immediately. Prior permission of the UGC is required in case the date(s) and/or venue for the
activity (activities) is (are) changed.

VI. PROCEDURE FOR RELEASE OF GRANTS


After the Commission’s approval of the proposal, the approval letter for the activity will be sent to the
College along with the first installment of 80% of the total grant sanctioned. The amount released can be
spent under the approved heads/items within the allocation under the respective heads/items. The second
installment of the sanctioned grant will be released on the receipt of (i) Feedback form, (Annexure-II),
duly completed (ii) duly audited Utilization Certificate of the total expenditure (Annexure-III), incurred
which must be signed by the Convener/ Head of Institution (Principal of College) (iii) two copies of
proceedings, to be submitted within six months after the activity.

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