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Quality Control Inspection Pharmaceutical Product: International Trade

The document discusses export procedures and documents required for exporting goods from India. It explains that the main document required is the Shipping Bill, which can be white, green, yellow or blue depending on factors like export duties. Some key export documents include packing lists, invoices, certificates of inspection, health certificates for food/pharma and consular invoices for certain countries. Additional documents may be needed for post parcels like customs declaration forms, commercial invoices and manufacturer certificates.

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Sanal B. Krishnan
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754 views4 pages

Quality Control Inspection Pharmaceutical Product: International Trade

The document discusses export procedures and documents required for exporting goods from India. It explains that the main document required is the Shipping Bill, which can be white, green, yellow or blue depending on factors like export duties. Some key export documents include packing lists, invoices, certificates of inspection, health certificates for food/pharma and consular invoices for certain countries. Additional documents may be needed for post parcels like customs declaration forms, commercial invoices and manufacturer certificates.

Uploaded by

Sanal B. Krishnan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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The term export means shipping the goods and services out of the port

of a country. The seller of such goods and services is referred to as an


"exporter" and is based in the country of export whereas the overseas
based buyer is referred to as an "importer". In international trade,
"exports" refers to selling goods and services produced in the home
country to other markets.[1]
Export of commercial quantities of goods normally requires involvement
of the customs authorities in both the country of export and the country
of import.

Export procedure describes the documents required for exporting from


India. Special documents may be required depending on the type of
product or destination. Certain export products may require a quality
control inspection certificate from the Export Inspection Agency. Some
food and pharmaceutical product may require a health or sanitary
certificate for export.
Shipping Bill/ Bill of Export is the main document required by the
Customs Authority for allowing shipment. Usually the Shipping Bill is of
four types and the major distinction lies with regard to the goods being
subject to certain conditions which are mentioned below:

Export duty/ cess

Free of duty/ cess

Entitlement of duty drawback

Entitlement of credit of duty under DEPB Scheme

Re-export of imported goods

The following are the export documents required for the processing
of the Shipping Bill:

GR forms (in duplicate) for shipment to all the countries.

4 copies of the packing list mentioning the contents, quantity, gross


and net weight of each package.

4 copies of invoices which contains all relevant particulars like


number of packages, quantity, unit rate, total f.o.b./ c.i.f. value,
correct & full description of goods etc.

Contract, L/ C, Purchase Order of the overseas buyer.

AR4 (both original and duplicate) and invoice.

Inspection/ Examination Certificate.

The formats presented for the Shipping Bill are as given below

White Shipping Bill in triplicate for export of duty free of goods.


Green Shipping Bill in quadruplicate for the export of goods which
are under claim for duty drawback.

Yellow Shipping Bill in triplicate for the export of dutiable goods.

Blue Shipping Bill in 7 copies for exports under the DEPB scheme

Documents Required for Post Parcel Customs Clearance


In case of Post Parcel, no Shipping Bill is required. The relevant documents are mentioned
below:

Customs Declaration Form - It is prescribed by the Universal Postal Union (UPU)


and international apex body coordinating activities of national postal administration. It is
known by the code number CP2/ CP3 and to be prepared in quadruplicate, signed by the
sender.

Despatch Note, also known as CP2. It is filled by the sender to specify the action to be
taken by the postal department at the destination in case the address is non-traceable or
the parcel is refused to be accepted.

Prescriptions regarding the minimum and maximum sizes of the parcel with its
maximum weight : Minimum size: Total surface area not less than 140 mm X 90 mm.
Maximum size: Lengthwise not over 1.05 m. Measurement of any other side of
circumference
0.9
m./
2.00
m.
Maximum weight: 10 kg usually, 20 kg for some destinations.

Commercial invoice - Issued by the seller for the full realisable amount of goods as
per trade term.

Consular Invoice - Mainly needed for the countries like Kenya, Uganda, Tanzania,
Mauritius, New Zealand, Burma, Iraq, Ausatralia, Fiji, Cyprus, Nigeria, Ghana, Zanzibar
etc. It is prepared in the prescribed format and is signed/ certified by the counsel of the
importing country located in the country of export.

Customs Invoice - Mainly needed for the countries like USA, Canada, etc. It is
prepared on a special form being presented by the Customs authorities of the importing
country. It facilitates entry of goods in the importing country at preferential tariff rate.

Legalised/Visaed Invoice - This shows the seller's genuineness before the appropriate
consulate/ chamber of commerce/ embassy. It do not have any prescribed form.

Certified Invoice - It is required when the exporter needs to certify on the invoice
that the goods are of a particular origin or manufactured/ packed at a particular place and
in accordance with specific contract. Sight Draft and Usance Draft are available for this.
Sight Draft is required when the exporter expects immediate payment and Usance Draft
is required for credit delivery.

Packing List - It shows the details of goods contained in each parcel/ shipment.

Certificate of Inspection - It shows that goods have been inspected before shipment.

Black List Certificate - It is required for countries which have strained political
relation. It certifies that the ship or the aircraft carrying the goods has not touched those
country(s).

Weight Note - Required to confirm the packets or bales or other form are of a
stipulated weight.

Manufacturer's/ Supplier's Quality/ Inspection Certificate.

Manufacturer's Certificate - It is required in addition to the Certificate of Origin for


few countries to show that the goods shipped have actually been manufactured and are
available.

Certificate of Chemical Analysis - It is required to ensure the quality and grade of


certain items such as metallic ores, pigments, etc.

Certificate of Shipment - It signifies that a certain lot of goods have been shipped.

Health/ Veterinary/ Sanitary Certification - Required for export of foodstuffs,


marine products, hides, livestock etc.

Certificate of Conditioning - It is issued by the competent office to certify


compliance of humidity factor, dry weight, etc.

Antiquity Measurement - Issued by Archaeological Survey of India in case of


antiques.

Transhipment Bill - It is used for goods imported into a customs port/ airport
intended for transhipment.

Shipping Order - Issued by the Shipping (Conference) Line which intimates the
exporter about the reservation of space of shipment of cargo through the specific vessel
from a specified port and on a specified date.

Cart/ Lorry Ticket - It is prepared for admittance of the cargo through the port gate
and includes the shipper's name, cart/ lorry No., marks on packages, quantity, etc.

Shut Out Advice - It is a statement of packages which are shut out by a ship and is
prepared by the concerned shed and is sent to the exporter.

Short Shipment Form - It is an application to the customs authorities at port which


advises short shipment of goods and required for claiming the return.

Shipping Advice - It is prepared in aligned document to be used to inform the


overseas customer about the shipment of goods.

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