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Cost Accounting Process Flow and Checklist

The document outlines the annual process for updating cost accounting in SAP. It involves 21 steps including reviewing cost centers, determining sales forecasts, updating machine times and efficiencies, recalculating staffing requirements, updating allocation keys for indirect costs, and executing a cost run to revalue inventory. Key activities include annual planning meetings, updating templates and models, SAP configuration, and extracting actual cost and production details from prior years.

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Shifan Ishak
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324 views3 pages

Cost Accounting Process Flow and Checklist

The document outlines the annual process for updating cost accounting in SAP. It involves 21 steps including reviewing cost centers, determining sales forecasts, updating machine times and efficiencies, recalculating staffing requirements, updating allocation keys for indirect costs, and executing a cost run to revalue inventory. Key activities include annual planning meetings, updating templates and models, SAP configuration, and extracting actual cost and production details from prior years.

Uploaded by

Shifan Ishak
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Cost Accounting - Process Flow

Activity
Decision
Primary Flow
Secondary Flow

Annual Planning

Manufacturing Functions

SAP Configuration

Support Functions

START

3. Confim Machining
Time

1. Review Cost

13. Extract GL Details


for Current Year

4. Confirm Marchine
Efficiency Rate
14. Obtain Utilities
Consumption Details
5. Calculate Working
Days for Upcoming
Year
15. Confirm Plant
Surface Utilization

2. Determine Sales
6. Confirm Working
Week Duration

Change?
8. Confirm FTE
Requirements per
Work Center

16. Obtain Indirect FTE


(Headcount) Details

Yes
17. Update Allocation
Keys for All Indirect
Costs for All Cost and
Work Centers

9/10. Recalculate and


Validate Manning
Hours

11. Update
"Operational Model
Template"

7. Confirm FTE
(Headcount)
Datails

12. Update
Routings in SAP

18. Update
Allocation Tables in

19. Recalculate
New Standard
Prices per

20. Validate New


Standards for
Finished

21. Revalue in SAP


Finished Stock
Inventory

END

Cost Accounting - Checklist


Description
1

Review cost center structure FI-CO and confirm if any changes made during the year, update "Cost
Center Structure" model if necessary

Determine sales volume by product for the coming year (part of the annual budgeting process)

For each work center, confirm machining time (Sec/PC) per unit of product

Confirm efficiency rate to be 85% (i.e. to account for downtime, change-over, and set up time)

Calculate working days by month for the coming year

Confirm working week duration (3 days, 4 days, 5 days, 6 days)

Obtain headcount and salary details for the coming year, including interims / temps

Confirm direct headcount requirements per work center, including production supervisers and interims

Recalculate manning hours per work center, including "Quality Control"

Due Date

Input From

Output

Existing Cost Structure

Excel: Cost Center Structure

General Manager
Production

HR / Finance
Excel: Standard Direct Costs

Production

Confirm manning hours utilization rate to be in excess of 85%, if not discuss FTE planning with
10
General Manager
11 Update "Operational Model Saint Ursanne" excel template

Various
Excel: Operational Model SaintUrsanne

SAP Controlling

SAP

Excel: Actuals Analysis

14 Obtain detailed analysis of utilities consumption (electricity, gas, mazout, water) per work center

Production

Excel: Utilities Consumption

15 Confirm surface allocation by work center to be correct

Production

Excel: Surface Break-Down

HR / Finance

Excel: Headcount Details

Using "Indirect Cost Allocations" spreadsheet update allocation keys for all all indirect costs. This
17 allocation assigns indirect costs on 2000-DLAB, 2000-LOGIS, 2000-QUAL, 2000-MAINT, 2000VAROH, 2000-FIXOH to direct cost centers (work centers)

Finance

Excel: Indirect Cost Allocations

18 Update allocation tables in SAP using transaction (???)

Finance

SAP Controlling

SAP

Excel: Costing Run

Finance

Excel: Costing Run

Finance

SAP Controlling

12 Update routings in SAP (with the help of Valerie Sauer)


Extract all of GL accounts by cost center for the prior year (T-Code: FBL3N) to faciliate with indirect
13 cost analysis. Rework the file by taging individual lines items so you can identify cost by nature and by
cost center.

16 Obtain indirect headcount and salary details

Recalculate stock values for finished products, using the new standards, and prepare the standard
19 revaluation / costing run for the new year. The new standards can be retrieved, seperately for each
material, using transaction CK13N
20

Validate new standard prices vs. old standards and sales prices. Confirm no finished products value in
excess of net selling price or realizable value

21 Execute cost run to revalue inventory in line with new standards (T-code: CK40N)

Expense Type
Direct Labor
Indirect Labor
Consumables - Tools & Prototypes
Consumables - Packaging Material
Utilities - Electricity
Utilities - Water
Utilities - Mazout
Utilities - Gas
Inbound freight
Rental - Forklifts
Rental - Tent
Rental - Gitterboxes
Rental - Crane (bus nacel)
Rental - Buildings
Repair & Maintenance
Work Security & Safety
Waste Disposal
Insurance - Business Interruption (FM)
Insurance - Product Liability (Mobilier)

Primary Cost Center(s)


2000-DLAB
2000-LOGIS, 2000-QUAL,
2000-MAINT, 2000-VAROH,
2000-FIXOH
2000-VAROH
20001900
2000-VAROH
2000-VAROH
2000-VAROH
2000-VAROH
2000-LOGIS
2000-LOGIS
2000-FIXOH
2000-LOGIS
2000-MAINT
2000-FIXOH, 2000-OLD
2000-MAINT
2000-QUAL
2000-QUAL
2000-FIXOH
2000-FIXOH

Allocation Key
Direct FTE per Work Center

Source of Allocations
Direct FTEs allocated to individual work centers

Input From
Production Team

Machine Hours per Work Center

Routings + Direct FTEs allocated to individual work centers

Production Team

Actuals % per Cost/Work Center


Actuals % per Cost/Work Center
Consumption (KwH, m3)
Consumption (KwH, m3)
Consumption (KwH, m3)
Consumption (KwH, m3)
Actuals % per Cost/Work Center
Actuals % per Cost/Work Center
Machine Hours per Work Center
Actuals % per Cost/Work Center
Machine Hours per Work Center
Surface (m3) per Work Center
Actuals % per Cost/Work Center
Direct FTE per Work Center
Direct FTE per Work Center
Machine Hours per Work Center
Machine Hours per Work Center

GL extract (FBL3N)
GL extract (FBL3N)
Actual consumption per cost center
Actual consumption per cost center
Actual consumption per cost center
Actual consumption per cost center
GL extract (FBL3N)
GL extract (FBL3N)
Routings + Direct FTEs allocated to individual work centers
GL extract (FBL3N)
Routings + Direct FTEs allocated to individual work centers
Surface break-down of the Saint-Ursanne Plan
GL extract (FBL3N)
Direct FTEs allocated to individual work centers
Direct FTEs allocated to individual work centers
Routings + Direct FTEs allocated to individual work centers
Routings + Direct FTEs allocated to individual work centers

SAP
SAP
Production Team
Production Team
Production Team
Production Team
SAP
SAP
Production Team
SAP
Production Team
Surface Excel File
SAP
Production Team
Production Team
Production Team
Production Team

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