1

GUIDELINES AND FORMAT FOR

UG FINAL YEAR PROJECT (FYP) REPORT
PAGE DIMENSION AND BINDING SPECIFICATIONS

Dimension of the project report should be in A4 size thick white 80gms paper. Only
one side of the paper would be used. The project report should have a pocket at the
end to keep the CD and would be hard binded in blue color. The cover page should be
printed in Golden letters, see title page specimen.

Margins Right, Top, Bottom 1.0 inches, Left 1.25 inches.

Text font Times Roman font in black color and fully justified is used for the main
text. Font size is 12 points.

Headings Main, Sub-headings & Sub-sub-headings in boldface, for Title Case and
Main heading font size is 16 points and for Sub- headings font size is 14 points,
underline. Not more than 3 levels of headings should be used.

Page Numbers No Roman numbers, Numeric numbers in footer, bottom centre

starting from Page 1 till the end. However, page 1 will not be written on the 1st page.

Each page has the title of the chapter with chapter no. in header, top right. In case of
long title, shorter version should be used.

Length of Report Main part of report should be of max 30,000 words excluding
Anx, List of Figures etc.

Number of copies Students are requested to submit multiple Hard copies (perfectly
corrected/errorless) and Soft copies (CD) free from virus/error in PDF files of their
manuscripts.(See CD format details at end of this document) The PDF file should
comply with the following requirements: (a) there must be no PASSWORD protection
on the PDF file at all; (b) all fonts must be embedded; and (c) the file must be text
searchable (do CTRL-F and try to find a common word such as 'the').

Report Submission Students should submit the first draft of the report to
supervisor 25 days prior to the presentation and final draft of report at least 07 days
prior to the presentation. Final report duly signed by supervisor (along with his
comments) must be submitted 03 days prior to the presentation. There will be penalty
of 5% of marks per day for late submission.

Footnotes if required.

REPORT PREPARATION FORMAT

1.

Cover/Title Page
1 page <Front page Font & Logo Color Golden>
(A typical Specimen of Cover Page & Side Corner given below)

TITLE OF PROJECT REPORT

A PROJECT REPORT
Submitted by

NAME OF THE CANDIDATE(S)

BACHELOR OF ENGINEERING
IN
INFORMATION TECHNOLOGY
YEAR
2009
PROJECT SUPERVISOR
SUPERVISOR NAME

DR. A. Q. KHAN INSTITUTE OF COMPUTER SCIENCES

AND INFORMATION TECHNOLOGY
KAHUTA
(A typical Specimen of Cover/Front Page)
<Font Style- Times New Roman, Center, and BLOCK ><Double line spacing>

TITLE OF PROJECT REPORT

<Bold, Font Size 18>

A PROJECT REPORT
<Font Size 14>

Submitted by
<Font Size 14><Bold, Italic>

NAME OF THE CANDIDATE(S)

< Font Size 16>

BACHELOR OF ENGINEERING
IN
INFORMATION TECHNOLOGY
Year
2009
< Bold, Font Size 14>

PROJECT SUPERVISOR
<Bold><Font Size 14>
SUPERVISOR NAME
<Font Size 14>
COLLEGE / UNIVERSITY ADD < Font Size 14>

2. Declaration & Final Approval

2 pages (Declaration & Final Approval).
(A typical specimen of Declaration)

DECLARATION

<Font Style Times New Roman size -16> (BLOCK, Center)

< Font Size 12, Line spacing 1.5>

We hereby declare that no portion of the work referred to in this Project Thesis has been
submitted in support of an application for another degree or qualification of this of any other
university or other institute of learning. If any act of plagiarism found, we are fully
responsible for every disciplinary action taken against us depending upon the seriousness of
the proven offence, even the cancellation of our degree. (Annex. A)
3. Copyright Certificate
1 page of (Copyright Certificate).
(A typical specimen of Copyright Certificate)

COPYRIGHT STATEMENT

<Font Style Times New Roman size -16> (BLOCK, Center)

< Font Size 12, Line spacing 1.5>
Copyright in text of this thesis rests with the student author. Copies (by any process) either in
full, or of extracts, may be made only in accordance with instructions given by the author and
lodged in the Library of KICSIT. Details may be obtained by the Librarian. This page must
form part of any such copies made. Further copies (by any process) of copies made in
accordance with such instructions may not be made without the permission (in writing) of the
author.
The ownership of any intellectual property rights which may be described in this thesis is
vested in KICSIT, subject to any prior agreement to the contrary, and may not be made
available for use by third parties without the written permission of the KICSIT, which will
prescribe the terms and conditions of any such agreement.
Further information on the conditions under which disclosures and exploitation may take
place is available from the Library of KICSIT, Kahuta.

<Font Style Times New Roman BLOCK, Heading size 16, Text size -14, 1.5 Line spacing>
4. ACKNOWLEDGEMENTS It should be of 1 Page before abstract, heading of
acknowledgement should be in center.
5. ABSTRACT It should be of 1 page comprising of summary of report, and must be written
once the project report has been completed. Heading of Abstract should be in center.
6. TABLE OF CONTENTS - 1 or 2 Pages

(Sub Heading also including)

(A typical specimen of Table of Contents)

<Font Style Times New Roman><Line spacing 1.5>

TABLE OF CONTENTS
(Font Size 16, Center, Bold, Block)
Declaration

Font Size 12<Bold> ....Page No

Final Approval

.... ..Page No

Copyright Certificate.... Page No

Acknowledgements.... ..Page No
Abstract...Page No
Table of Contents...Page No
List of Figures.....Page No
List of Tables.......Page No
List of Symbols, Abbreviations and Nomenclature ....Page No
Chapter 1
< Size 12, Center, Bold>
Introduction
< Size 12, Center, Unbold>
1.1 Topic

.. Font Size12....Page No

1.2 Topic

....Page No

1.21 Topic

....Page No
Chapter 2
Chapter Name

2.1 Topic .....Page No

2.2 Topic

....Page No
Chapter 3
Chapter Name

3.1 Topic

...Page No

3.2 Topic

....Page No
Chapter 4
Chapter Name

4.1 Topic

......Page No

4.2 Topic

.......Page No

4.21 Topic ....Page No

Chapter 5
Chapter Name
5.1 Topic

...Page No

5.2 Topic

....Page No

5.21 Topic ......Page No

5.22 Topic ....Page No
Chapter 6
Summary/Limitations
6.1 Topic

.....Page No

6.2 Topic

....Page No

6.21 Topic .......Page No

Chapter 7
Recommendations for Future Work
7.1 Topic

.....Page No

7.2 Topic

....Page No
Chapter 8
Conclusion

8.1 Topic

.....Page No

8.2 Topic

....Page No

8.21 Topic .......Page No

<Bold>
References Font Size12.......Page No
Appendix Program Listing ..... ..Page No
Checklist..........Page No

7. List of Tables - 1 page

(A typical specimen of List of Tables)

LIST OF TABLES
<Font Size16, Center, Block, Bold>
<Font Size12, Line spacing 1.5>
Table 1.1 Example .......... Page No
Table 1.2 Example ...Page No

8. List of Figures - 1 page

(A typical specimen of List of Figures)

LIST OF FIGURES

<Font Size16, Center, Block, Bold>

<Font Size12, Line spacing 1.5>

Figure 1.1 Schematic diagram of speech production........... Page No
Figure 1.2 Example of an image............
..Page No

9. List of Symbols - 1 page

(A typical specimen of List of Symbols)

LIST OF SYMBOLS

<Font Size16, Center, Block, Bold>

<Font Size12, Line spacing 1.5>
Latin Letters
V velocity
M mass
Greek Letters
p density

10. Tables & Figures It should be centered of page. 1.5 line spacing should be adopted for typing
the matter above the head of table and under the head of figure.
Table 1.1: This is an example of a table
< Table 1.1 = 1st Table of 1st chapter>

Ratio
1/1
2/1
3.16
1/10
10/1

Decibels
0
6
10
20
-20

Figure 2.1: Schematic diagram of speech production.

< Figure 2.1 = 1st Figure of 2nd chapter>

11. Equations - <Font Size -12 and 1.5 Line spacing > it should be placed on separate lines and
numbered. Particularly,
x ( t ) s ( f ( t ))

(1)

where f (t ) is a special warping function

f (t )

1
2j

v 1k d
(1 v 1 )( v 1 )

(2)

12. List of Symbols, Abbreviations and Nomenclature Standard symbols, abbreviations etc.
should be used. <Font Size -12 and 1.5 Line spacing >
13. Chapters The chapters may be broadly divided into 3 parts,
<Font Size -12> < Line spacing - 1.5 > <Heading Font Size 16, Sub Heading Size 14>
a. Introduction
b. Main Theme It includes Background & Theory, Explanation of Tech & Method,
Description of Hardware and Software, (if any).
c. Conclusion - (if any)
<Font size 12>
14. Result/Discussion/Implementation
15. Limitations
16. Summary - (if any)
17. Recommendations for Future Work
18. Conclusion
19. References - It must be numbered in order of appearance, for example [1], [2] and [3].
Hyperlinks should be written in full, black color e.g. http://www.kicsit.edu.pk/index.html along its
date of URL accessed.

(A typical Specimen of References)

REFERENCES

(Font Size 16, Center, Bold, BLOCK Letters)

< Key info (topic) in italic, Font size 12, Line spacing 1.5>
[1] Dickens, G.W., Leitheiser, R.L., Wetherbe, J.C. and Nechis, M. (1984) key information Systems
Issues for the1980s. MIS Quaeterly, Vol.8, No. 3, September 1984, pp. 135 160. (For Journal
articles)
[2] Kroeber, D.W and Watson, H.J. (1987). Computer-based information Systems: A Management
Approach. Second Edition, Macmillan Publishing Company, New York, 1987. (For Books or a
report)
[3] Gouda, M.G. and Dayal, U. (1971). Optimal semi join schedules for query processing in local
distributed database systems. In Proceedings of ACM SIGMOD International Conference on the
Management of Data, (Ann Arbor, Michican, April 29 May 1, 1980.) ACM, New York, 1981, pp.
164 165. (For Conference paper)
[4] IBM. (1984). Information Systems Planning Guide. Fourth Edition, July 1984. SPSS Inc.
(1983). SPSS-X Users Guide. McGraw Hill Book Company, New York, 1983. (For Manuals)
[5] Thorpe, A. (1982). Stability tests on a tender-price prediction model. M.Sc. Thesis,
Loughborough University of Technology, UK.; 1982. (For Unpublished reports and thesis)
20. Appendices - <Font size-10> Students may introduce here a proof of a formula used in the
report, a piece of software code, additional graphs, template of a schematic diagram, and any other
information that might be helpful in describing the topic under investigation. This section is not
mandatory and it may not be needed in many of the reports. On the other hand, certain reports may
require more than one appendix to clarify the topic.
21. Address/Telephone numbers - of vendors from parts purchased /manufactured (if any).
22. Checklist Signed by student, if any.
23. Back Cover Hard binded blue color.
Project CD Format:
a) The CD must be named with the title of the project.
b) It must contain the following folders:
Presentations (All presentations must be in this folder)
Documentation (DOC and PDF)
Supporting Software (if any)
Project (Code and EXE)
Schematics (for hardware projects only)
Simulation (Proteus simulation of the project for embedded systems projects)
Literature Review (Referenced and other project related material)