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Procedure For Managing MSDS and Labels

This document defines the procedures for managing Material Safety Data Sheets (MSDS) and product labels for Industrial Inspection & Training Services (IITS). It outlines how IITS will obtain MSDS with product orders, maintain a central file of MSDS, and ensure MSDS binders are kept up to date at work locations. It also addresses supplier container labeling requirements and workplace labeling obligations when products are decanted.

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171 views6 pages

Procedure For Managing MSDS and Labels

This document defines the procedures for managing Material Safety Data Sheets (MSDS) and product labels for Industrial Inspection & Training Services (IITS). It outlines how IITS will obtain MSDS with product orders, maintain a central file of MSDS, and ensure MSDS binders are kept up to date at work locations. It also addresses supplier container labeling requirements and workplace labeling obligations when products are decanted.

Uploaded by

asikur
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as RTF, PDF, TXT or read online on Scribd
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MATERIAL

SAFETY DATA
SHEET
PROCEDURE

INDUSTRIAL INSPECTION &


TRAINING SERVICES (IITS)

2.

Procedure
labels

for managing

Doc. No.
Rev. No.
Date
Total Page
Prepared by
Approved by

MSDS

INDUSTRIAL INSPECTION & TRAINING


SERVICES (IITS)

MATERIAL SAFETY
DATA SHEET
PROCEDURE
IITS/DCP/001, Rev. A

SIRAJUL ISLAM
5/5/2014

IITS/MSDSP/026
A
5/5/2014
05
IITS
SIRAJUL ISLAM

and

INDUSTRIAL INSPECTION &


TRAINING SERVICES (IITS)

MATERIAL
SAFETY DATA
SHEET
PROCEDURE

Doc. No.
Rev. No.
Date
Total Page
Prepared by
Approved by

MATERIAL SAFETY DATA SHEET


PROCEDURE
Rev

Date

Prepared By

Approved By

Status

5/5/2014

IITS

Sirajul Islam

Release

Summary:
This Procedure defines how IITS shall control its documents

Reviewed By:

Sirajul Islam
May 05, 2014
ASNT NDT Level III, #183396
EN ISO 9712 Level III # 08794-2014-02

IITS/MSDSP/026
A
5/5/2014
05
IITS
SIRAJUL ISLAM

INDUSTRIAL INSPECTION &


TRAINING SERVICES (IITS)

MATERIAL
SAFETY DATA
SHEET
PROCEDURE

Doc. No.
Rev. No.
Date
Total Page
Prepared by
Approved by

IITS/MSDSP/026
A
5/5/2014
05
IITS
SIRAJUL ISLAM

Contents
1. Material Safety Data Sheets (MSDS)

..04

1.1 Obtaining Material Safety Data Sheets with Product


Orders..04

1.2 Process for Maintaining Central Files of Material Safety Data


Sheets..04

1.3 Process for Maintaining Binders of MSDSs at Work


Locations05

2. Labels
..06
2.1 Supplier Container Labeling
2.2

Obligations..06
Workplace Labeling Obligations for Decanted
Products..06

INDUSTRIAL INSPECTION &


TRAINING SERVICES (IITS)

1.

MATERIAL
SAFETY DATA
SHEET
PROCEDURE

Doc. No.
Rev. No.
Date
Total Page
Prepared by
Approved by

IITS/MSDSP/026
A
5/5/2014
05
IITS
SIRAJUL ISLAM

Material Safety Data Sheets (MSDS):

1.1 Obtaining Material Safety Data Sheets with Product


Orders
1. Industrial Inspection & Training Services (IITS) Purchase Order shall contain an
instruction to vendors specifying that (a) a MSDS must accompany each shipment of a
NDT product, and (b) Industrial Inspection & Training Services (IITS) reserves the
right to decline to accept or reject any shipment or delivery of a NDT product that is
not accompanied by a MSDS.

2. Industrial Inspection & Training Services (IITS) will not release to any user any
controlled NDT product that has been received without being accompanied by a MSDS,
unless the user provides the Office of Safety and Risk Management a current MSDS for
the NDT product prepared by the actual supplier.

3. In cases where a MSDS has not been received with a shipment or delivery, it is
acceptable for an Industrial Inspection & Training Services (IITS) user to download
from the internet the suppliers MSDS for the NDT product, and provide this to Studio
Management.

1.2 Process for Maintaining Central Files of Material


Safety Data Sheets
1. Studio Management will maintain a set of binders containing MSDSs for all products
received or delivered.

2. Studio Management will provide the Office of Safety and Risk Management with an
electronic copy of each MSDS received as described in 4. below.

3. The Office of Safety and Risk Management shall create a PDF file for every MSDS. PDF
files shall be named as the name of the product, plus an abbreviation for the supplier,
plus the MSDS creation date each separated by a period.

4. The electronic directory of MSDS shall be located on MSDS Online through the
Office of Safety and Risk Management.

INDUSTRIAL INSPECTION &


TRAINING SERVICES (IITS)

MATERIAL
SAFETY DATA
SHEET
PROCEDURE

Doc. No.
Rev. No.
Date
Total Page
Prepared by
Approved by

IITS/MSDSP/026
A
5/5/2014
05
IITS
SIRAJUL ISLAM

1.3 Process for Maintaining Binders of MSDSs at Work


Locations
1. A white, 3-ring MSDS binder shall be kept in close proximity of locations where chemicals
are stored.

2. The binder shall be labeled as follows:


a. Material Safety Data Sheets
b. Department Name
c. Location (Building, Floor, Room Number)
3. Each binder shall contain a set of A through Z alphabetic tab dividers. Products
starting with numbers shall be filed before the A tab.

4. MSDSs shall be filed in the binder by product name, such that the MSDS is
placed behind the tab corresponding to the first letter in the product name.

5. Where there are MSDSs for several products having names starting with the same
letter, the MSDSs shall be filed in alphabetical order according to the subsequent
letters in the product name.

6. A MSDS shall be added to the binder each time a new MSDS is received for a product.
7. When a MSDS is added to the binder,
a) the chemical inventory for the location must be updated.
b) any older version of the MSDS for the product shall be removed and disposed.
8. Should any alphanumeric tab divider be empty (due to there being no products having
names beginning with that letter), a sheet shall be inserted that states NO PRODUCTS
IN THIS TAB.

9. At least once per year, at the time of reviewing and updating the location-specific
inventory , the contents of the MSDS binder must be reconciled against the inventory,
and any inconsistencies must be remedied, so that the contents of the MSDS binder
match the up-to-date inventory.

2.

Labels:

2.1 Supplier Container Labeling Obligations

It is a responsibility of the manufacturer and supplier to ensure WHMIS compliant


labeling of every controlled product container.
Levels of compliance are typically high for Indian and American suppliers. Should a user
contemplate ordering a product from a supplier in another jurisdiction, verify that the
containers will have WHMIS compliant labeling before placing the order.

2.2 Workplace Labeling Obligations for Decanted


Products
1. If a controlled product is decanted or transferred from the original supplier container
into a secondary or portable container, or mixed together with another controlled
product or non-controlled product, the user must ensure that a WHMIS-compliant
workplace label is affixed to the container, except in circumstances described in 3
below.

2. A workplace label can be hand-written, a pre-printed form, or downloaded from MSDS


Online so long as the information described in 4. below is present.

3. A workplace label is not required to be affixed to a secondary or portable container if


c)
d)

either of the following conditions apply:


the product will be used immediately in its entirety, or
the product is,
under the exclusive control of one person,
to be used exclusively use of one person,
to be used in its entirety during the course of the work shift, and
the product name is marked on the container.

4. Workplace labels for secondary containers must contain the following information:
a) The product / substance name (identical to that on the MSDS)
b) Safe handling information (a synopsis of key points from the supplier label)
c) A statement that an MSDS is available
5. Pre-printed workplace labels can be obtained online from MSDS Online as well as the
Share point link created for the Shops and Studio Technicians.

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