MRA INTERNATIONAL SDN BHD MRA-SOP-HSE-01

(1035028-D)

HEALTH, SAFEY AND ENVIRONMENT PROGRAM

Effective Date : 01/01/2014 Rev. No : 0 Page 1 of 20
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HEALTH, SAFETY AND ENVIRONMENT

PROGRAM

0 01/01/14 MR MD Issued for ISO 9001, ISO 14001 &

OHSAS 18001 Implementation

Rev Date Prepared By Approved By Descriptions

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TABLE OF CONTENT

EXECUTIVE SUMMARY
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1.0 OBJECTIVE

2.0 MRA INT. 5-YEAR HSE TARGET

3.0 DIVISIONAL HSE KPIs

4.0 RESPONSIBLE DEPARTMENT

5.0 IMPLEMENTATION AND MONITORING

6.0 SUMMARY OF HSE PROGRAMS

7.0 HSE PLAN WORKSHEET

8.0 ATTACHMENT

Attachment 1: HSE MS Action Plan

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EXECUTIVE SUMMARY

MRA International Sdn Bhd HSE Plan FY 2014/2015

The annual MRA INT. HSE Plan is developed with the purpose of meeting continuous improvement
and defining strategies to achieve agreed HSE performance targets and to enhance the effectiveness
of the HSE Management System (HSEMS).
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The programs in the HSE Plan are designed to address the gaps to achieve the expected level of
performance. The focus of this year’s HSE Plan is still on the Hazard and Effect Management and
Subcontractor Management as there are several elements that need to be improved.

HSE programs that have been well established in the Company for some years such as HSE
Management Committee meeting, HSE Management Walkabout and QHSE Week will be continued in
this year’s plan.

HSE initiative programs such as QHSE Bulletin, QHSE Week and DuPont Behavioral Safety Programs
will be continued this year to increase HSE awareness and continuously encourage the participation
among workforce. However, a new competency program for first aider will be introduced. Initiative
programs for environment and occupational health such as Environment Aspect Identification and
Impact Evaluation will be carried out to start the implementation of ISO 14001 Environment
Management System.

5-Year HSE Targets

The 5-Year HSE Targets is establish as guide for continuous improvement

HSE Department KPIs

The company’s HSE Targets are cascaded down to all the Divisions and the Divisional HSE proactive
KPIs are established to ensure continuous support across the Yard to meet the company HSE Targets.

HSE Management System (HSE MS) Self-Assessment Rating

The HSE MS Action Plan is developed to achieve the expected level of HSE MS rating of 3.1 by end of
the 2014/2015. The focus will be on Hazard and Effect Management and Contractor Management as
detailed out in the HSE MS Action Plan.

QHSE Vision
 Leading MRA INTERNATIONAL SDN BHD to be a Centre of QHSE Excellence in
Maintenance and Servicing of Plant Equipment.

To achieve the above vision QHSE has established strategies to achieve world class HSE
performance. The following is an overview of the management of HSE in MRA INT.
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WORLD CLASS
HSE PERFORMANCE

COMPETENCY MONITORING COMMUNICATION /

DEVELOPMENT/ TRAINING ENFORCEMENT PROMOTION

PROGRAMS PROGRAMS PROGRAMS

Safety Talks

Induction HSE Days

Safety Walkabout
Integrated Management Subcontractor Dialogue
Drug & Alcohol Testing
System
Mgt. Walkabout
Safety Advisory / Summons
BOSET QHSE Bulletin
Pre-employment medical
Fire watchman Pass
checkup QHSE Week

H. S. E. Plan
H. S. E. Management System
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1.0 OBJECTIVE
The main objective of the HSE Plan is to enable the company to achieve the following
HSE targets:
 Fatality, fire, property damage or oil spill = ZERO
 LOST TIME INJURY FREQUENCY, LTF = 0.31
 TOTAL RECORDABLE INJURY FREQUENCY, TRIF = 1.0
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2.0 MRA INT. 5-YEAR HSE TARGETS

As part of MRA INT.’s mission statement ‘To Conduct all Our Activities in a manner that Safety
guards Health, Safety and Environment’, the focus of the 5 year HSE Targets is improving the
overall safety performance, by a yearly reduction of 10% of LTIF and TRIF figures.

Financial
Year 14/15 15/16 16/17 17/18 18/19
Target
Safety Performance
Lost Time injury Frequency,
LTIF
Total Recordable Injury
Frequency, TRIF
Safety Competency
SAFETY COMPETENCY
PROGRAM (Total No. of)
Health
MINIMUM HEALTH
MANAGEMENT
STANDARD (MHMS)
Environment
ISO 14001 (ENVIRONMENT
MANAGEMENT SYSTEM)
HSE Management System (HSEMS)
HAZARD AND EFFECTS
MANAGEMENT
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3.0 HSE Department KPIs

HSE ownership is a crucial element to ensure success of implementation of the HSE Plan
and General Manager of each Business Unit is responsible to monitor his own Divisional
HSE Performance.

The following HSE Department proactive KPIs will be tracked and monitored on a monthly
basis during the HSE Management Committee Meeting.
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PERFORMANCE STANDARDS
OBJECTIVE
INDICATOR

Communication
1. Conduct monthly HSE meeting Frequency Monthly and Chaired by GM
2. Conduct Divisional HSE talk Frequency Weekly for Operations and
monthly for Corporate Units
Safety Inspection
1. Conduct Divisional Management Frequency Monthly and led by GM / SM
Walkabout
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4.0 RESPONSIBLE DEPARTMENT

QHSE Department is responsible for the implementation of this HSE plan

5.0 IMPLEMENTATION AND MONITORING

 The status of implementation of the HSE Plan shall be updated quarterly to the HSE
Management Committee
 This HSE Plan is to be reviewed and assessed for its effectiveness quarterly by the
HSE Management Committee
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6.0 SUMMARY OF HSE PROGRAMS

1. MRA INTERNATIONAL SDN BHD’s Management Programs

2. HSE Programs / Initiatives

2.1 HSE Management System

2.1.1 Quarterly Subcontractor Dialogue
2.1.2 HIRAC review
2.1.3 PTW Enhancement

2.2 QHSE Promotion

2.2.1 QHSE Bulletin
2.2.2 QHSE Week
2.2.3 QHSE Posters

2.3 Competency Program for First Aider

2.4 Emergency Preparedness and Response

2.4.1 On-Scene Commander Training
2.4.2 Fire Fighting and Rescue Training

2.5 Occupational Health Program

2.5.1 Hearing Conservation Program

2.6 Environmental Program

2.6.1 Aspect Identification and Impact Evaluation
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7.0 HSE PLAN WORKSHEET

The following worksheets explain in details on each MRA INT. Management and HSE
Programs / Initiatives

01.
STRATEGY : Demonstrate the Management commitment
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ACTIVITY : HSE Management Committee (HSEMC) Meeting

OBJECTIVE
 To monitor the HSE performance against objectives and targets
METHODOLOGY
 Frequency – monthly
 Identify agenda to be discussed in the meeting
- Confirmation of previous minutes of meeting
- Matters arising
- HSE performance review
- Accident / Incident presentation
- Management information / approval
- Any Other Business
RESPONSIBLE PARTY
 QHSE
HSEMC MEMBERS
Chairman : Managing Director / Chief Executive Officer
Secretary : GM, QHSE

TARGET
 HSE performance and progress on follow-up actions are effectively implemented and
monitored
EXPECTED RESULT (S)
 Achievement of HSE objectives and targets as per HSE Plan
 Maintain focus on HSE matters
REFERENCE
 MRA INT. HSE Management Programs Plan
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02.
STRATEGY : Demonstrate the Management commitment
ACTIVITY : Management Review Meeting
OBJECTIVE
 To review the suitability and adequacy of the HSE policy and Objectives, and the
effectiveness of the OSH Management system
 To review the overall HSE performance and set new targets for the new financial year
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METHODOLOGY
 Frequency – monthly
 Identify agenda to be discussed in the meeting
- Confirmation of previous minutes of meeting
- Matters arising
- HSE Policy and Objectives review
- HSE performance and Targets review
- HSE Audit (Internal & LRQA)
- HIRAC Process and Emergency Preparedness and Response review
- Accident Investigation status
- Any Other Business
RESPONSIBLE PARTY
 GM, QHSE
HSEMC MEMBERS
Chairman : Managing Director / Chief Executive Officer
Secretary : GM, QHSE

TARGET
 The OSH Management System is effectively Implemented and monitored to ensure its
continuing suitability, adequacy and effectiveness
EXPECTED RESULT (S)
 Improvement on the OSH Management System
 HSE Policy and Objectives and OSH Management System are adequate, suitable and
effective
REFERENCE
 MRA INT. HSE Management Programs Plan
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03.
STRATEGY : Enhance HSE Awareness
ACTIVITY : HSE Roadshow – HSEMS Level II and III
OBJECTIVE
 To make known to all MRA INT. workforce (especially operational staff)on HSE standards
and procedures and ensure consistent implementation
METHODOLOGY
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 Develop training package

 Train the trainer
 Plan schedule
 Identify candidates
RESPONSIBLE PARTY
 Executive, Safety Engineering, QHSE
TARGET
 70% of operational staff attend the session and relevant individual safety expectations /
performance reflected in their KPI
EXPECTED RESULT (S)
 Increase understanding and familiarity of HSE Management System
 Information on HSE standards, procedures and safety expectations by management level
are reaching workers level accurately, timely and consistently

04.
STRATEGY : Subcontractor HSE Management System
ACTIVITY : Quarterly Subcontractor Dialogue
OBJECTIVE
 To assist the subcontractor to develop HSE Management System and Structure in order to
enhance their performance in Health, Safety and Environment
METHODOLOGY
 Set standard of Subcontractor HSE Management System
 Conduct verification audit
 Conduct HSEMS development workshop
 Conduct compliance audit
RESPONSIBLE PARTY
 GM, Procurement
TARGET
 HSE Management System for panel Subcontractor
EXPECTED RESULT (S)
 Panel Subcontractors develop their companies’ HSE Management System
 Panel Subcontractors achieve HSEMS Self-Assessment Level 1
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05.
STRATEGY : Enhance Hazard and Effect Management
ACTIVITY : HIRAC Review
OBJECTIVE
 To revamp the present HIRAC documents and risk matrix in-line with Petronas PTS
60.0401 ‘Hazard and Effect Management Process (HEMP) – Guidelines’
METHODOLOGY
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 Discuss and finalize the HEMP methodology

 Identify disciplines’ focal persons and internal assessors
 Conduct workshop training on HEMP process
 Conduct HIRAC
SCHEDULE
 Target completion date: December 2014
RESPONSIBLE PARTY
 GM, QHSE
TARGET
 A practical and effective Hazard Register
EXPECTED RESULT (S)
 Full utilization of hazard register Yard wide

06.
STRATEGY : Enhance Permit-To-Work System
ACTIVITY : PTW Enhancement
OBJECTIVE
 To improve the current Permit-To-Work System and implement the enhanced system
METHODOLOGY
 Review the existing system including procedures and work instructions
 Develop training package
 Plan schedule
 Identify candidates
RESPONSIBLE PARTY
 GM, QHSE
TARGET
 100% Permit-To-Work System implementation by Line Management
EXPECTED RESULT (S)
 Line Technical Executives are trained as Permit Issuer
 Subcontractors representatives are duty responsible for activities to be conducted in a
safety manner
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07.
STRATEGY : Enhance QHSE Awareness
ACTIVITY : QHSE Bulletin
OBJECTIVE
 To promote QHSE activities
 To provide awareness on QHSE requirements and best practices
 To communicate QHSE performance
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METHODOLOGY
 Collection and compilation of QHSE
 Distribution of articles upon approval
 Quarterly issuance of QHSE Bulletin
RESPONSIBLE PARTY
 Head, Corporate Quality
EDITORIAL BOARD
Advisor : GM, QHSE
Chief Editor : Head, QA
Editor : Executives, QHSE
TARGET
 Quarterly issuance of QHSE Bulletin
EXPECTED RESULT (S)
 Information of QHSE activities latest requirements, best practices and current HSE
performance are reaching workers level accurately, timely and consistently
 Increase understanding on QHSE matters among the workforce
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08.
STRATEGY : Enhance QHSE Awareness
ACTIVITY : QHSE Week
OBJECTIVE
 To instill QHSE Awareness and enhance greater involvement among the workforce in
promoting QHSE matters
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METHODOLOGY
 Plan schedule
 Establish list of programs
 Establish agenda for each programs
 Assessment and feedback from the employees of the program
RESPONSIBLE PARTY
 Head, Corporate Quality
TASK FORCE
A task force to be formed:
Leader : QHSE
Members : Corporate Communication Department
Divisional representatives
TARGET
 Yearly event
EXPECTED RESULT (S)
 It is expected that it will increase awareness in Quality and HSE

09.
STRATEGY : Enhance Communication on HSE
ACTIVITY : HSE Posters
OBJECTIVE
 To enhance communication on HSE
METHODOLOGY
 Identify and develop HSE posters on specific HSE requirements in MRA INT.
 Issuance of HSE posters to projects, departments and divisions
 Assess the effectiveness of the program through non-compliance monitoring at site
RESPONSIBLE PARTY
 Head, Corporate Quality
TARGET
 Issuance of relevant HSE posters to projects/departments/divisions
EXPECTED RESULT (S)
 Increase awareness on MRA INT. HSE requirements
 Decrease number of non-compliance at worksite
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10.
STRATEGY : Enhance Safety Competency Requirements
ACTIVITY : Safety Competency Program – First Aider
OBJECTIVE
 To train employees on Basic First Aid and CPR
METHODOLOGY
 Plan schedule
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 Arrange with external trainers

 Identify candidates
RESPONSIBLE PARTY
 Executive, Safety Engineering, QHSE
TARGET
 Implementation of First Aider Yard wide
EXPECTED RESULT (S)
 Competent First Aider in the Yard

11.
STRATEGY : Enhance Emergency Response Competencies among office staff
ACTIVITY : Emergency Preparedness and Response
OBJECTIVE
 To enhance the Emergency Response competencies among office staff
 To enhance awareness in Emergency Response and preparedness of Project Managers,
Ship Repair Managers and Managers of building or plant
METHODOLOGY
 Emergency Response competencies for office staff
- Arrange a series of session CPR and First Aid Competency course for each office
building
 Emergency Response and preparedness for project managers, Ship Repair Managers and
Managers and Managers of building of plant
- Arrange the course for On-Scene Commander
 Emergency Response and preparedness for emergency Response team
- Arrange a training of Fire Fighting and Rescue Techniques with Fire and rescue
Services, Bandar Penawar
- Conduct fire fighting, rescue and evacuation drill
RESPONSIBLE PARTY
 Executive, Yard Service and Plant Operations, QHSE
TARGET
 Continuous ERP training for ERT minimum once a year
 Tier 2 drill collaboration with Fire and Rescue Service Department
EXPECTED RESULT (S)
 Enhance the CPR and First Aid competencies throughout the Yard especially office staff
 Understanding of individual roles and responsibilities as the fire-fighting and rescue On-
Scene Commander among Project Managers, Ship Repair Managers and Manager of
Building and Plant
 Competent Emergency Response Team
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12.
STRATEGY : Increase Awareness through Training and Medical Surveillance
ACTIVITY : Hearing Conservation Program
OBJECTIVE
 To prevent noise-induced hearing loss among employees due to exposure to high level of
noise at workplace at workplace

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To detect early hearing loss and to prevent progression of hearing loss

METHODOLOGY
 Audiometric Test for MRA INT. employees
 Education through training and roadshows
 Conduct noise exposure monitoring and noise mapping Yard wide
RESPONSIBLE PARTY
 Executive, Industrial Hygiene, QHSE
 HRAD Clinic
TARGET
 MRA INT. employees exposed to noise level more that Action Level of 85 dB(A)
EXPECTED RESULT (S)
 Increase awareness on noise exposure that is hazardous to health
 Decrease number of noise-induced hearing loss cases and SOCSO claims related to
noise-induced hearing loss

13.
STRATEGY : Create Environmental Awareness
ACTIVITY : Environmental Dust Monitoring
OBJECTIVE
 To measure dust concentration at the working area based on Environmental Quality
(Clean Air) Regulations, 1978
METHODOLOGY
 Conduct dust, concentration sampling at working areas that are involved in dust
generation activities
 Analyze results against the limits outlined in Environmental Quality (Clean Air)
Regulations, 1978
RESPONSIBLE PARTY
 Executive, Environment, QHSE
TARGET
 Minimization of the impact of dust concentration exposure from the activities that generate
dust
EXPECTED RESULT (S)
 Recommended control measures that will be implemented are expected to minimize of
eliminate the impact to environment
 The radius of dust concentration exposure that exceed the limit is identified
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8.0 ATTACHMENT

Attachment 1: HSE MS Action Plan

Element : HAZARDS AND EFFECTS MANAGEMENT

Sub-Element : Identification
Present : Level 2
Appropriate techniques such as Health Risk Assessment, Environment
Assessment and HAZOP are used on all facilities and operations and the
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results documented in the inventory of hazards and effects

Future : Level 3
A comprehensive inventory of HSE hazards and effects has been documented
for all units within the company
Gap : Current HIRAC does not cover all units within the company and the risk
used was found to be too lenient
Action Plan : HIRAC REVIEW
 To revamp the present HIRAC documents and risk matrix in-line with
Petronas PTS 60.0401 ‘Hazard and Effect Management Process
(HEMP) – Guidelines’

Element : HAZARDS AND EFFECTS MANAEGMENT

Sub-Element : Assessment
Present : Level 2
Hazards and effects assessments have been carried out for all operations and
assets, (includes workplace hazards). The risk or significance of these has
been classified using the risk matrix or equivalent and endorsed by
management
Future : Level 3
The assessments include health, safety and the environment including impact
on third parties. The assessment for environmental effects satisfy ISO 14001
requirements
Gap : The present assessment does not include the impact on third parties and
does not meet the ISO 14001 requirements
Action Plan : ASPECT IDENTIFICATION AND IMPACT EVALUATION
 To identify and evaluate environmental aspects and impacts of MRA INT.
operations by end March 2014
Sub-Element : Performance in Maintaining Controls
Present : Level 2
Performance indicators are available for all HSE critical activities (e.g. for
testing systems, emergency response times, procedures, training
effectiveness). These are included or referenced in the HSE Case and
assigned to individuals
Future : Level 3
Actual performance in undertaking HSE critical activities if documented and
trended against the performance activity indicator set
Gap : Actual Health critical activities are not trended against the performance
activity indicators set
Action Plan : HIRAC REVIEW
 To identify Health critical activities that required performance trending and to
conduct the health trending
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Element : AUDIT
Sub-Element : Contractor
Present : Level2
Regular contractors provide senior personnel to participate in company led
integrated HSE audits of the operations contracted to them
Future : Level 3
Regular contractors have a HSE audit process and audit schedule which is
implemented irrespective of contractual requirements. The audit, schedule
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includes audits carried out by independent auditors

Gap : Major subcontractors do not have HSE audit process as they do not have
their HSE MS
Action Plan SUBCONTRACTOR MANAGEMENT PROGRAM
To assist subcontractors continuously in developing their HSE and daughter
policies through Quarterly Subcontractor Dialogue and HSE MS Workshop