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PrgmMO Setup Checklist Twelch - 0607031249

The document outlines the steps to plan, execute, and maintain an effective program management office (PMO). It discusses defining objectives and roles, establishing infrastructure and processes, aligning projects with strategic goals, and attributes of a proactive PMO such as solutions-driven work, accountability, and continuous improvement.

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Ramamurthy Venkatesh
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355 views1 page

PrgmMO Setup Checklist Twelch - 0607031249

The document outlines the steps to plan, execute, and maintain an effective program management office (PMO). It discusses defining objectives and roles, establishing infrastructure and processes, aligning projects with strategic goals, and attributes of a proactive PMO such as solutions-driven work, accountability, and continuous improvement.

Uploaded by

Ramamurthy Venkatesh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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allPM.

Com Checklist

Program Management Office Setup


Plan PMO
Define:
Objectives
Charter
Roles and responsibilities (governance structure)
Success criteria (benefits and measurement methods)
Leadership, communications protocols, and integration approach
Staff and location(s)
Project management tools
Methodology (tracking, issue resolution, and management processes)
Project criteria/review/prioritization (link to Strategic IT Plan)
Jeopardy process (status reporting)
Project management training needs
Tip: PMO implementation requires a clearly defined role and executive support to succeed

Execute PMO
Establish:
Infrastructure
Methodology (and clarify processes)
Success metrics/key result areas
Project prioritization
Roles and responsibilities (and clarify lines of authority)
Team building
PMO staff assignments/support personnel
Project management tools
Escalation policy
Resource pool
Organizational communications (enterprise wide briefings)
Server/web space (organize folders/design site)
Project notebooks (hardcopy)
PMO database (historical data lessons learned/project experiences)
Tip: Align project portfolio with Strategic IT Plan (READ -- corporate business goals)

Proactive PMO
Attributes:
Solutions driven -- positive return on investment (ROI)
Project portfolio managed and periodically reviewed
Accountability (responsive issue resolution)
Project managers assigned/achievements measured
Resource pool managed
Trend (patterns) analysis conducted
PMO database utilized
Projects periodically reviewed/re-prioritized
Success metrics/methodology reviewed/changed
Routine processes automated
Templates used/updated (directives, reports, and forms)
Mentoring in place
Project management tools updated
Failed projects minimized
Project success tracked/audited
Tip: One shoe does NOT fit all, a companys culture, values, project management maturity and
understanding, budget, goals, and project size and complexity drive the quality and level of its
PMO implementation effortyour mileage may differ

Tom Welch
PM4HIRE@hotmail.com

Copyright 1997-2004, Tom Welch, PMP

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