Connoisseur Solutions

Process Framework

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Definition of Project

Definition as per PMBOK Guide

A project is a temporary endeavor undertaken to

create a unique product or service.

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Definition

A temporary endeavor means that every project has a definite

beginning and end.

Unique means that the product or service or result is different from

other product or service or result.

Progressively elaborated - proceeding in steps

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Examples of Project

Building a Software
A Major Enhancement to the software
Filming a Motion Picture
Building a new office
Designing a new product or service
Creating an advertisement campaign
Creating a new process with a business unit
Moving from one building to another
Designing a space vehicle

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project vs Operation

PROJECTS OPERATIONS

Temporary Ongoing

Unique Repetitive

Closes after attaining the objectives Objective is to sustain business

Prototyping the new car model Assembly line production

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Constraints

Risk

Scope
Scope Cost
Budget PM Triangle
Quality
Resources
Schedule
Quality

Schedule

Source: A Guide to the Project Management Body of Knowledge, Fourth Edition (PMBOK Guide) 2008 Project
Management Institute, Inc. All Rights Reserved.

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Why Projects Fail ?

Lack of clearly defined purpose

Inexperienced project Managers
Poor estimation of duration and cost
Cultural and ethical misalignment
Poor requirements and scope management
Lack of coordination of resources and activities
Poor communication
Inadequate planning of scope, schedule, resources, cost, risk and
quality
Lack of progress and quality control

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

What Is Project Management ?

Project management is the application of knowledge, skills, tools

and techniques to project activities to meet the project requirements
- PMBOK Guide 4th edition (Glossary)

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Management Benefits

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Management Process Groups

Process Groups
Project management processes have been bundled into 5 groups and these
groups are called project management process groups
Initiating
Planning
Executing
Monitoring and controlling
Closing
These process groups are common to most of the projects across various
domains construction, technology, IT, life sciences etc.
Process groups are different than the Phases
Process groups may overlap / repeat based on the activities in the project

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Initiating Process Group

Processes within this group launches the project or a project phase

Key activities associated with Initiation includes:
Creating a feasibility study
Identifying business needs
Creating a Product description
Creating Detailed Business Case
Creating a Project Charter
Selecting a Project Manager

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions
Planning Process Group

It involves creation of Project Management Plan that acts as a

roadmap for project execution

Key activities would include:

Collect Requirements
Define Scope
Create Work Breakdown Structure
Define and Sequence Activities
Estimate Activity Resource Requirement and Duration
Creating Schedule
Estimate Cost and Determine Budget
Planning Human Resource, Quality, Communications
Identify, Analyze and Prepare Risk Response Plan
Planning Procurement

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Executing Process Group

Executing process group consists of processes to complete the work in

each of the phases
Helps the PM coordinate and direct project resources to meet the
objectives of the project plan
Key activities would include:
Direct and manage project execution
Acquire project team
Perform quality assurance
Manage Stakeholders Expectation
Distributing project information
Develop and Manage project team
Conduct Procurement

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions
Monitoring and Controlling Process Group

Controlling processes are the activities that

ensure that the project goes according to plan
the actions to implement when project is not going as per the plan
Variances from the project baselines are identified and necessary
corrective measures are undertaken
Key activities would include:
Ensuring Quality Control
Providing scope verification
Implementing change control
Configuration management
Controlling key parameters like cost, schedule and scope
Monitor and Control Risks

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Closing Process Group

This process group includes all processes to close all activities in a

project or project phase
Closing activities to be performed even for the aborted / terminated
projects
Key activities would include:
Auditing procurement documents
Scope verification
Closing vendor contracts
Closing administrative duties
Submitting final reports
Archiving project records
Celebrating!!!

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Process Group Interaction

Executing
Processes

Level Planning
Processes
Of
Activity
Initiating
Closing
Processes
Controlling Processes Processes

Phase Phase
Start Time Finish

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Life Cycle

Projects are divided into phases

The project will have at least a beginning, intermediate and ending phase

Number of phases depends on complexity and size of the project

Reviews are conducted at the end of each phase to measure performance

Phase end reviews allows to decide if the project should continue

The collection of phases is called project life cycle

The project life cycle defines the beginning and end of a project

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Characteristics of Project Phase

The completion of one or more deliverables marks the project phase

Deliverables are reviewed and formally accepted by customer at

phase end

Phase end reviews are also called phase exits, stage gates or kill
points

Rolling wave planning summarizes the future phases at high level

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Characteristic of Project Life Cycle

Source : PMI PMBOK Fifth Edition

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Management Knowledge Areas

There are 10 Knowledge Areas covered in PMBOK Guide 5th edition

These 10 Knowledge Areas are:
Project Integration management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resource Management
Project Communications Management
Project Risk Management
Project Procurement Management
Project Stakeholder Management

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Stakeholders

Individuals and organizations involved in the project

Those who will be directly or indirectly impacted
Stakeholders should be identified throughout the project
They may have a positive or negative influence on the outcome
Stakeholder influence goes down as the project progresses

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Stakeholders

Key stakeholders include:-

Project Manager
Customer / User
Performing organization
Project team members
Project management team
Sponsor
Influencers
PMO

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Manager Skill Set

Communication Skills
Organizational and Planning skills
Budgeting Skills
Conflict Management Skills
Negotiation and Influencing Skills
Leadership Skills
Team Building and Motivating skills

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project, Program & Portfolio Management

Programs
Collection of related projects
Controls are implemented and managed in a coordinated way
Collective benefits are realized
Each project has a project manager

Portfolios
Collection of programs and projects
Projects meet a specific business goal or objective
Includes weighing the value of each project against the portfolios
strategic objective

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Project Management Office (PMO)

Project Management Office [PMO]

Centralized units to oversee project and programs within the organization
Establishes and maintains the standards of project management
methodologies
Support managers in planning, estimating, risk management and provide
trainings

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Organization Type - PM Influence

Pankaj
Source: A Guide to the Project Management Body Sharma,Fifth
of Knowledge, 9810996356
Edition.

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Organization Type Functional Organization

Pankaj Sharma, 9810996356

Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Organization Type Weak Matrix

Pankaj Sharma, 9810996356

Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Organization Type Balanced Matrix

Pankaj Sharma, 9810996356

Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Organization Type Strong Matrix

Pankaj Sharma, 9810996356

Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Organization Type Projectized

Pankaj Sharma, 9810996356

Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Organization Type Composite

Pankaj Sharma, 9810996356

Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Organization Types Advantages & Disadvantages

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions

Process Framework

Pankaj Sharma, 9810996356

Pankaj Sharma - Mobile No -919810996356

 Connoisseur Solutions
PM Knowledge Area Process Mapping

Source: A Guide to the Project Management Body of Knowledge, Fifth Edition

Pankaj Sharma - Mobile No -919810996356