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Template Nonconformity Form

This document outlines a 4-part process for addressing nonconforming events at a National Public Health Laboratory: 1. The person noticing the event describes it and proposed actions. 2. The Laboratory Manager determines the component affected, severity, and corrective actions. 3. The Quality Officer implements monitoring of actions in meetings and follows up on timelines. 4. The Laboratory Manager evaluates if the actions solved the event and prevented recurrence.

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214 views3 pages

Template Nonconformity Form

This document outlines a 4-part process for addressing nonconforming events at a National Public Health Laboratory: 1. The person noticing the event describes it and proposed actions. 2. The Laboratory Manager determines the component affected, severity, and corrective actions. 3. The Quality Officer implements monitoring of actions in meetings and follows up on timelines. 4. The Laboratory Manager evaluates if the actions solved the event and prevented recurrence.

Uploaded by

avinash_k007
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Code: P38A1

Version: V1

National Public Health Laboratory Effective per:


Retrieve per:
19-9-2013
19-9-2015
Pages: 3
Signature
authorizer:

1. Notification of Nonconforming Event

If the nonconforming event was a complaint, complete the complaint form first!

Part 1: Description of Nonconforming Event


(to be completed by person notifying the nonconforming event)

Date:
Name:
Number of attachments:

Description of nonconforming event:

Suspected cause(s) of nonconforming event:

Proposed action:

After completion of this page give this form to the Laboratory Manager
Code: P38A1
Version: V1

National Public Health Laboratory Effective per:


Retrieve per:
19-9-2013
19-9-2015
Pages: 3
Signature
authorizer:

Part 2: Action to be undertaken


(to be completed by the Laboratory Manager)

Component where the nonconforming event took place (tick appropriate box):
Facilities & Safety
Organization
Personnel
Equipment
Purchasing & Inventory
Process Control
Information Management
Documents & Records
Customer Focus
Assessment
Nonconforming Event Management
Continual Improvement

Severity of nonconforming event:


A) Severity of consequences (1= no severe consequences; 2= moderate severe consequences; 3= highly severe
consequences):
1 2 3

B) Chance for recurrence of nonconforming event (1= no change for recurrence; 2= moderate chance for recurrence;
3= high chance for recurrence):
1 2 3

C) Score for severity (1= very low severity no immediate action is required; 9= very high severity immediate
action is required):
Score for (A) x score for B =

Description of SMART action point for implementation of corrective action:

If applicable, description of SMART action point for implementation of preventive and/or concurrent control(s):

After completion of this page give this form to the Quality Officer
Code: P38A1
Version: V1

National Public Health Laboratory Effective per:


Retrieve per:
19-9-2013
19-9-2015
Pages: 3
Signature
authorizer:

Part 3: Implementation and monitoring of corrective action and preventive/concurrent controls


(to be completed by the Quality Officer)

Checklist:
Insert this form in folder Nonconformities
Discuss action nonconforming events and action points in weekly staff meeting
Insert action points in minutes of weekly staff meetings
Monitor timely completion of action points

Date of discussion of nonconforming event in weekly staff meeting:

Dates of completion of action points:


Action point for implementation of corrective action: Turnaround time: days
Action point for implementation of preventive control: Turnaround time: days
Action point for implementation of concurrent control: Turnaround time: days

After completion of all action points give this form back to the Laboratory Manager

Part 4: Evaluation of corrective action and preventive/concurrent controls


(to be completed by the Laboratory Manager)

Were the corrective action and preventive/concurrent controls effective in solving the nonconforming event and
preventing it from reoccurring?
Yes: sign this form below for completion and give it to the Quality Officer for archiving
No: describe the follow-up action to be taken (and make sure that the action is indeed carried out):

When follow-up action was effective in solving the nonconforming event and preventing it from recurring, sign the
form below for completion and give it to the Quality Officer. If nonconforming event is still not solved, repeat
above procedure until it is solved and the chance for reoccurrence is minimized.

Name, date, and signature of Laboratory Manager for completion of this form:

Name: Date: Signature:

After completion give this form to the Quality Officer for archiving

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