th

GUIDELINES FOR XII

PLAN
(2012-2017)

Post Doctoral Fellowship for Women

UNIVERSITY GRANTS COMMISSION

BAHADURSHAH ZAFAR MARG,
NEW DELHI-110 002
1. Introduction

The UGC has initiated a scheme of Post Doctoral Fellowship for Women to those candidates,
who are unemployed holding Ph. D. degree in their respective subject areas with an aim to
accelerate the talented instincts of the women candidates to carry out the advanced studies and
research. The total duration of the fellowship is five years with no provision for further extension.
The number of slots available under the scheme is 100 per year.

2. Objective
The objective of this award is to provide an opportunity to carry out the advanced studies and
research in Science, Engineering and Technology, Humanities and Social Sciences in Indian
Universities/Colleges/Institutions as indicated below:

i. Universities/Institutions/Colleges included under section 2(f) and 12(b) of UGC Act,

1956.
ii. Deemed to be Universities under section 3 of the UGC Act, 1956 which are eligible to
receive grant in aid from UGC.
iii. Universities/Institutions/Colleges funded by Central/ State Govt.
iv. Institutes of National Importance.

3. Eligibility/Target

i. The candidate should be unemployed.

ii. The candidates must have been awarded the Ph.D. degree to be eligible to apply
(Provisional Certificate may be accepted in case the degree is not awarded).
iii. The candidate should not be more than 55 years of age as on the last date of submission of
online application. There shall be age relaxation for SC/ST/OBC/PWD (Persons with
Disabilities for 5 years.
iv. In case of general category minimum 55% of marks at UG level and minimum 60% of
marks at PG level. For reserved categories (SC/ST/OBC/PWD), minimum 50% of marks
at UG level and minimum 55% of marks at PG level.
v. Candidates applying for PDF must upload the No Objection Certificate from the proposed
research centre duly signed by the HOD and Registrar/Principal/ Director of the
University/College/Institute as per Annexure-I.
vi. Transgender candidates are eligible to apply under the scheme. The reservation shall be
followed as per the Govt. of India norms.

4. Reservation
There shall be reservation for SC/ST/OBC/PWD candidates as per the Govt. of India norms.
5. Aadhaar Seeding
The Ministry of Human Resource Development, Government of India vide its letter D.O. No. 18-
7/2013-U1A dated 10th June, 2016 has instructed the University Grants Commission that from
the financial year 2016-17 onwards the Aadhaar has been made mandatory for disbursement of
all Government subsidies/Scholarships/Fellowships which are to be disbursed directly into the
beneficiary’s account. Accordingly, Aadhaar will be used as an Identifier for release of grant
under the scheme.

6. Nature of Assistance available under the Scheme

6.1 The financial assistance available under the scheme is as follows:

Fellowship @ Rs. 38,800/-p.m.

@ Rs. 46,500/- p.m. after two years.
Contingency @ Rs. 50,000/-p.a. for five years
Escorts/Reader @ Rs. 2000/- p.m. (fixed) in cases of PWD
(Person with disability)
* The revised rate of fellowship is applicable w.e.f. 01.12.2014
Note: At the end of tenure, the books, journals and equipment purchased out of the
contingency grant will become the property of the department of the University.

6.2 HRA
i. Suitable single-seated hostel accommodation may be provided to the candidates in the
institutions. In such cases, the fellow is eligible to draw only hostel fees excluding mess,
electricity, water charges, etc. A certificate to this effect is to be furnished through the
Registrar/Director/Principal. HRA is not permissible for those candidates who are staying
in Hostel accommodation.

ii. In case of non availability of hostel accommodation, the fellow may be provided with
single accommodation by the host institution. In such cases, the rent paid by the fellow on
actual basis may be reimbursed subject to the ceiling of HRA as per Govt. of India norms.

iii. If the fellow makes her own arrangements of accommodation, she may be entitled to draw
HRA as per categorization of cities by the Govt. of India.

Note: In all the above cases, the fellow will submit a relevant certificate (Annexure-VI)
through the concerned University/College/Institute to the identified Agency for
settling the claim.
6.3 Medical
No separate/fixed medical assistance is provided. However, the Post Doctoral Fellow may avail
the medical facilities available in the University/Institution/ College.
 7. Leave
i. Leave for maximum period of 30 days in a year in addition to public holidays may be
taken by the Post Doctoral Fellow. However, they are not entitled to any other vacations,
such as summer, winter and pooja vacations.

ii. Maternity leave as per the Govt. of India norms issued from time to time would be
available at full rates of the fellowship once during the tenure of their award.

iii. Academic leave (without fellowship and other emoluments) shall be permissible only for
one year throughout the tenure (for any kind of academic/teaching assignment/foreign
visit in connection with research work). The period of leave without fellowship will be
counted towards the tenure. Expenditure on foreign visit in connection to research work
cannot be claimed from UGC.

Note: All kinds of leave should be approved at the level of the

University/Institution/College.

8. Procedure for applying for the scheme

Applications are invited through on line mode once in a year through advertisement in leading
newspapers & employment news. Short notification is also uploaded in the UGC website.
Note: Candidates have to apply strictly as per the instructions given in the online portal.
Incomplete application will not be considered.

9. Selection Procedure
i. The online applications received will be scrutinized by the screening committee. Later, the
short listed candidates will be called to appear before the expert committee, constituted by
the Commission. No TA/DA will be paid for appearing in the interview to the candidates.
The decision of the Commission will be final. Result shall be published on UGC website
i.e. www.ugc.ac.in. Award letters can be downloaded from UGC online application portal.

ii. If the fellow is availing any other fellowship/ project from any other organization at the
time of selection, she shall be required to surrender one award.

iii. The award is subject to UGC guidelines and will be effective from 1st April of the selection
year or the actual date of joining in the University/College/Institute, whichever is later.

iv. The Commission reserves the right to withdraw/cancel the award without assigning any
reason.
10. Joining of Fellowship
The candidate should join the fellowship within 3 months from the date of issue of Award letter,
failing which the award will be treated as cancelled.

11. Procedure for release of grant by the UGC

The fellowship amount shall be disbursed through UGC designated Bank into the bank account
of the awardee directly. The list of designated branches of UGC identified bank is available on
the UGC portal.

The awardee is required to approach the designated branch along with a Copy of the Award
Letter and Joining Report with photograph, address and contact number in the prescribed
proforma as per Annexure-II. The awardee is also required to submit the following documents to
the designated branch of the UGC designated Bank at the stipulated period interval. The
approved Agency may verify the genuineness of records before disbursal of funds.

i. At the end of every three months a 'Continuation Certificate' in the prescribed proforma as
per Annexure-III. This will make the fellow eligible to draw the fellowship for the next
three months.

ii. After completion of one year of the award, the concerned fellow shall submit the Progress
Report in the proforma prescribed by the UGC as given in Annexure-IV.

iii. The fellow shall also submit accounts of contingency grants in the proforma prescribed by
the UGC as given in Annexure-V .

iv. Fellow/awardee shall submit its HRA Certificate in the prescribed proforma as per
Annexure-VI.

12. Disbursement of fellowship for Non-DBT/Legacy cases

UGC has developed a dedicated web portal (https://scholarship.canarabank.in/AdminLogin.aspx)

for capturing data for eligible scholars/fellows through which the legacy cases (Non-DBT) shall
be transferred on DBT platform. The Universities/ Colleges/ Institutions will submit the master
data of the eligible beneficiaries on the portal with a unique users profile (user name and
password). The bank account numbers of the beneficiaries will be validated through PFMS for
creation of beneficiary ID.

The Universities/Institutions/ Colleges shall update the information in the master data (regarding
continuation, HRA, up-gradation, resignation etc.) of the beneficiaries monthly. Based on the
master data received from the concerned Universities/Institutions/Colleges the payment of the
fellowship will be made to the beneficiaries
13. Procedure for monitoring the Progress of the Scheme

13.1 Progress report: On the progress of research work, the research fellow shall submit
yearly progress report duly signed and forwarded by HOD and Registrar/Principal/Director of the
concerned institution to the identified agency.

13.2 Departmental Research Committee Report: After 2 years, progress report of the
research work done by the fellow may be examined by a departmental research committee
constituted by the university/institute and recommendations/comments of the committee may be
sent to the identified Agency (Annexure-VII).

In case the progress of the work is found unsatisfactory, the award may be terminated by the
Commission at any time during the tenure of the award. The decision of the Commission in this
regard will be final.

13.3 Fellowship/Assignment /Job: The fellow who is awarded Post Doctoral Fellowship for
Women will not accept or hold any other fellowship or any appointment, paid or otherwise, or
receive any emoluments, salary, stipend, etc. from any other source during the tenure of the
award (except in case of academic leave of one year).

If the fellow wishes to apply for any other fellowship/paid assignment/examination during the
tenure of the fellowship, she is not required to obtain NOC from UGC. In case of selection, she
would be required to tender resignation from the UGC fellowship.

13.4 Feedback: The fellow shall have to submit feedback in form of the report on the research
work done. After completion of the Research work the fellow shall submit her research work in
the INFLIBNET repository along with the research papers published. At least 4 research papers
(2 National and 2 International) must be submitted.
• 2 National/International publications at the time of submitting departmental review
committee report.

• 2 National/International Publications by the end of the tenure.

Note : The last 2 installments will be released only after submission of the feedback and
research work in the repository. The fellow will be issued a PDF Completion
Certificate after successfully submitting comprehensive report of research work
and publication in INFLIBNET repository.

14. Resignation

Resignation of the post doctoral fellow will be forwarded by the concerned

University/College/Institute to the designated agency under intimation to UGC office. The grant
will be released upto the date of resignation tendered by the fellow.
15. Transfer of Research Place

Transfer of the Research Place should be done by concerned University/College/Institute under

the intimation to UGC and designated agency. Transfer of Research place will be allowed only
once during the entire tenure.

16. Cancellation of Award

The award is liable to be cancelled in the following cases.

i) If the awardee is found to be ineligible to receive the award, at any point of time during the
entire duration of the fellowship.
ii) Any false information furnished by the applicant.
iii) Misconduct of Awardee.
iv) Unsatisfactory progress of research work of the awardee.
v) Any other fellowship/scholarship is drawn from other source(s) during the tenure of the
award.
vi) Candidate if found employed during the PDF research.
 ANNEXURE-I

No Objection Certificate for Post Doctoral Fellowship to Women Candidates

This is to certify that :-

a) The University/Institution/College has No objection in allowing

Dr.____________________________ to pursue her Post Doctoral Research in the
Department of_______________________ under University/College/Institute
_________________________________________________________.

b) General Physical facilities, such as furniture/space etc. are available in the related
research department and shall be provided to the candidate mentioned above for her Post
Doctoral Research.

c) The University/College/ shall abide by the rules governing the scheme for matters relating
to the Research work of the candidate mentioned above .

Signature of Head of the Department Signature of Registrar/Director/Principal

with official seal

Note :- Incomplete NOC Will Be Summarily Rejected

 ANNEXURE-II

UNIVERSITY GRANTS COMMISSION

Paste Passport
BAHADURSHAH ZAFAR MARG
NEW DELHI – 110002 Size
*** Photograph

“J O I N I N G R E P O R T”

Post Doctoral Fellowship to Women Candidates

Name of Fellow:
Award letter number and date :
This is to certify that Dr. ……………………...………………. has joined the Department
of………………………….……… under the University/College/Institute …….…………………
………………..……………………under the above scheme of University Grants Commission
with effect from…………………………. (FN/AN). She belongs to .………………….. category.
She has been awarded Ph.D. degree on …….……………………………. (Date) from
……………………………………………………..University.

She will be provided with all necessary facilities during her tenure of award. The terms and
conditions of the offer are acceptable to Fellow.

Also certified that she is not a recipient of emoluments from any other source after joining the
above fellowship.

Signature Signature Signature

Name Name Name
Date : Date : Date:
Name of the Candidate Head of the Deptt. Registrar/Director/Principal
Ph. /Mobile No. (Seal) Seal of University /Institution
e-mail : Ph. No. Ph. No.
Bank A/c No.
IFSC Code : MICR Code:
12-digit unique (aadhaar) number, if any:
 ANNEXURE-III

UNIVERSITY GRANTS COMMISSION

(SELECTION & AWARDS BUREAU)
BAHADUR SHAH ZAFAR MARG,
NEW DELHI- 110002

CONTINUTION CERTIFICATE

Post Doctoral Fellowship to Women Candidates

This is to certify that Dr. _______________________________________________has

continuously working in the Department ________________________________under the

above mentioned scheme for the quarter from _________________ to________________ .

Signature Signature Signature

Name Name Name
Date : Date : Date:
Name of the Candidate Head of the Deptt. Registrar/Director/Principal
(Seal) (Seal of University/Institution/College)
 ANNEXURE –IV

UNIVERSITY GRANTS COMMISSION

(SELECTION & AWARDS BUREAU)
BAHADUR SHAH ZAFAR MARG,
NEW DELHI- 110002

PROGRESS REPORT

1. Name of the Post-Doctoral Fellow:

2. Award letter number and date:
3. Topic of research work:
4. Period of Progress Report:
5. Total number of working days during the period:
6. Number of days the fellow remained on leave (with dates):
a) With fellowship, number of days: from………......... to………..........
b) Without fellowship, number of days: from……………… to……………
7. Number of days the Post Doctoral Fellow remained out of station for fieldwork/travel, with dates
and places visited:
a) Number of days: from………...... to…………......
b) Places visited………………………..….
8. Number of days the Post Doctoral Fellow remained present at the University/Institution/ College:
9. Publications during the period under report (please enclose a reprint of each):Title of article/paper.
10. Teaching work done during the period under report:
(a) Number of periods taken per week at B.Sc./B.A level:
(b) Number of periods taken per week at M.Sc./M.A. level:
11. Title of the monograph written during the period under report:
12. A detailed account of the work done during the period (a separate sheet may be attached for the
purpose):
13. Comments of the supervisor on the progress of the research work during the period under report:

Signature Signature Signature

Name Name Name
Date : Date : Date:
Name of the Candidate Head of the Deptt. Registrar/Director/Principal
(Seal) (Seal of University/Institution/College)
 ANNEXURE –V

UNIVERSITY GRANTS COMMISSION

(SELECTION & AWARDS BUREAU)
BAHADUR SHAH ZAFAR MARG,
NEW DELHI- 110002

FORM FOR SUBMITTING ACCOUNTS OF CONTINGENCY GRANTS AND THE

UTILISATION CERTIFICATE

1. Name of Post-Doctoral Fellow:

2. Award letter number and date:
3. Name of the scheme under which she is working:
4. Period to which the accounts of contingency grant relates:
5. Expenditure
From: …………………to………………………….
Amount Dated
A - Books and allied items :
B- Typing:
C- Stationery :
D- Postage :
E- Chemical and electrical/electronic goods :
F- Travel/fieldwork :

Certified that the expenditure of Rs………………….... (Rupees…………………………

…………………………....) out of the contingency grant of Rs.……..…………………...
Rupees …………………………………………………) in respect of……..……………… has
been utilized for the purpose for which it was sanctioned in accordance with the terms and
conditions laid down by the University Grants Commission.

If, as a result of check or audit objection, some irregularity is noticed at a later stage, action
will be taken to refund, adjust or regularize the objected amount.

Signature Signature Signature

Name Name Name
Date : Date : Date:
Name of the Candidate Head of the Deptt. Registrar/Director/Principal
(Seal) (Seal of University/Institution/College)

N.B. For any correspondence in this regard, the Commission’s letter number and date may please be
quoted without fail.
 ANNEXURE – VI

H R A CERTIFICATE

Certificate No.1

Certified that Mr./Ms. …………………………………………………………. is paying house

rent of Rs. …………………… …………………………. and is eligible to draw House Rent
Allowance @ Rs. …………………… ……. as per university rules.

Registrar/Director/Principal
Or
Certificate No.2

Certified that Mr./Ms …………………………………………… is staying independently and,

therefore is eligible to draw House Rent Allowance @ Rs. …………………………….………
minimum admissible to a lecturer as per university rules.

Registrar/Director/Principal
Or
Certificate No.3

Certified that Mr./Ms ……………………………………………… has been provided

accommodation in the hostel. But he/she could not be provided with single seated flat type
accommodation as recommended by the Commission. Hostel fee
Rs……………………………. Per month w.e.f. ……………………. is being charged from
him/her.
Registrar/Director/Principal

If, as a result of check or audit objection, some irregularity is noticed at a later stage,
action will be taken to refund, adjust or regularize the objected amount.

Signature Signature Signature

Name Name Name
Date : Date : Date:
Name of the Candidate Head of the Deptt. Registrar/Director/Principal
(Seal) (Seal of University/Institution/College)

N.B. For any correspondence in this regard, the Commission’s letter number and date may please be
quoted without fail.
 ANNEXURE-VII

DEPARTMENTAL RESEARCH COMMITTEE REPORT UNDER THE SCHEME OF POST

DOCTORAL FELLOWSHIP FOR WOMEN

Assessment of progress of the research work done by Ms._______________________________

working as research fellow under the above scheme of University Grants Commission at the
Department of ____________________________ University/Institution/College____________
__________________________________________________on completion of two years dated
________________.

CONSTITUTION OF THE COMMITTEE

(Name and designation)

1.

2.

3.

Date of joining:

Ph.D. registration No.:

Date of meeting: Time:

VENUE OF ASSESSMENT/INTERVIEW:

ASSESSMENT OF THE COMMITTEE

The Committee assessed the progress of the candidate through their presentation followed by
interview and recommended as follows.
RECOMMENDATIONS

(Tick ( ) whichever is applicable)

In view of the outstanding/very good/satisfactory performance of the fellow, and also the fact
that she has published work to her credit, the committee makes the following remarks/comments.
___________________________________________________________________________________

Signature Signature Signature

Name Name Name
Supervisor Head of Department Registrar/ Director /Principal
(Seal) (Seal of University/Institution/College)