Week 8: Students learning objectives

1. Add Color, WordArt.

2. Perform grouping and Ungrouping Objects and Using Symbols.
3. Understand the use of Master Slides: - Creating, Editing and Applying.
4. Add Graphics/Objects Speakers Notes Creating with each Slide

Topics

 Microsoft Office applications :- Ms PowerPoint

To use WordArt
On the Insert menu, click Picture and then click WordArt.
Double-click the WordArt in the first column, third row.
Type the text you want in the WordArt.
In the Font box, click a font.
In the Size box, click 72.
Click OK. The WordArt appears on the slide.
Drag the WordArt to the location on the slide that you prefer.
Close the WordArt toolbar by clicking the X in the upper-right corner of the toolbar.
To add flowchart symbols
Select the slide to which you want to add flowchart symbols.
On the View menu, click Toolbars and then click Drawing.
On the Drawing toolbar, click AutoShapes, click Flowchart, and then click a shape.
Click in the slide and then drag the shape down diagonally about one inch.
Type the text you want in the shape and then make any changes to the text like you did with the
AutoShape.
Add additional flowchart symbols by following steps 3-5.
Tables
Tables are indispensable for many types of presentations. A table such as Table 5.1 can be created in
MS Word then copied and pasted into PowerPoint. However, you can create a table directly in
PowerPoint through the Insert /Table menu.
1. Select Insert
2. Click Table

A dialog box identical to Figure 5.7 opens to allow you to set the number of columns and rows. When
you click OK, the table is inserted into PowerPoint. You can also use the standard toolbar Table button
( ). When you click on this button, it opens out to reveal a grid. To indicate the number of rows and
columns, you drag the mouse pointer as shown in Figure 5.8.

Processor Pentium Pentium Pentium Pentium Pentium

5 4 3 2 1
Max. 5.x 3.x 1.x 400 300
Speed GHz GHz GHz MHz MHz

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Tables can be edited to add columns and rows. Their background and boundary colours can be changed.
They can also be moved, enlarged or shrank.

Insert table using menu Insert table using toolbar

Diagrams
As indicated earlier, the easiest way to insert diagrams (including organisation charts) is through the
Drawing toolbar. Clicking the Diagram and Organisation Chart button shown in Figure 5.6 will open
the dialog shown in Figure 5.9 allowing you to select the type of diagram you want including:
Organisation Chart, Circle, Radial, Pyramid, Venn, and Target diagrams. Each time you insert a
diagram, a new floating tool appears allowing you to change various properties of the diagram.

Statistical Chart
There are a number of ways of inserting a chart. Perhaps the easiest would be
to create the chart on Microsoft Word (or OpenOffice Calc) then copy it and
paste it into PowerPoint.

You can insert a chart through the Insert menu using tow methods:
1. Select the Insert menu
2. Click the Chart button

A chart and a portion of a spreadsheet will be displayed as shown in Figure

5.10 . You can change the figures and headings to suit your data. Clicking in
an empty area of the slide will insert the chart.

Insert diagram A chart, once inserted, can be edited by right-clicking on the chart and
selecting Chart Object → Edit from the popup menu that appears (see
Figure 5.11).

Insert chart
2 Edit chart menu
To insert music or sound on a slide
1. Display the slide you want to add music or sound to.
2. On the Insert menu, point to Movies and Sounds.
3. Do one of the following:
a) To insert a sound from the Clip Gallery, click Sound from Gallery and then locate and insert the
sound you want.
b) To insert a sound from another location, click Sound from File, locate the folder that contains the
sound, and then double-click the sound you want.

A sound icon appears on the slide.

4. A message is displayed. If you want the sound to play automatically when you go to the slide, click Yes.
If you want the sound to play only when you click the sound icon during a slide show, click No.
5. To preview the sound in Normal view, double-click the sound icon.

Simple Animation. To enliven your slideshow, you can add some simple animation effects to the
text using the Task Pane Slide Design – Animation Schemes menu. Each animation scheme is
applied to all slides by default but, as you saw with the design themes and colour schemes, you can
apply the scheme to only the selected slides.
To preview the slide show
On the Slide Show menu, click View Show.
After the first slide appears, click anywhere on the screen to move through the presentation.
At the last slide, click anywhere to end the slide show.

Keyboard Shortcuts
Many operations can be carried out faster by using keyboard keys instead of menus or toolbars. As an
example, to print through the menu requires you open the File menu then click Print. The same effect can
be achieved by pressing CTRL and the P keys simultaneously ( or tap P while holding own the CTRL key).
The following are some other useful keyboard shortcuts:

ALT+F4 Quit PowerPoint

ALT+F11 Launch Visual Basic editor

CTRL+C Copy the selected text or object

CTRL+V Paste text or an object
CTRL+X Cut the selected text or object

CTRL+U Make letters underline

CTRL+I Make letters italic
CTRL+B Make letters bold

CTRL+D Make a duplicate copy of the selected slide

CTRL+F Find text
CTRL+H Replace text
CTRL+M Insert a new slide
CTRL+N Create a new presentation
CTRL+O Open a presentation
CTRL+P Print a presentation
CTRL+S Save a presentation
CTRL+W Close a presentation

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 CTRL+Y Redo or repeat an action
CTRL+Z Undo the last action
ESC Cancel a menu or dialog box action
F1 Help
F5 Run a presentation
F7 Check spelling

While Running a Slide Show

number+ENTER Go to slide number

B or PERIOD Display a black screen, or return to the slide show from a black screen
W or COMMA Display a white screen, or return to the slide show from a white screen
S or PLUS SIGN Stop or restart an automatic slide show
ESC, CTRL+BREAK, End a slide show
or HYPHEN
PowerPoint has advanced features, use the help facility on the menu to learn more.

To print notes
1. On the View menu, point to Master, and then click Notes Master.
2. Add the items you want on the notes master—art, text, headers or footers, date, time, or page number.
Items you add appear only on the notes; no changes are made to the slide master.
3. On the File menu, click Print.
4. In the Print what box, click Notes Pages.
5. Click OK.

To print handouts

1. On the View menu, point to Master and then click Handout Master.
2. On the View menu, point to Toolbars and then click Handout Master. To preview the layout you want,
click the layout buttons on the Handout Master toolbar.
3. Add the items you want on the handout master— art, text, headers or footers, date, time, or page
number. Items you add appear only on the handouts; no changes are made to the slide master.
4. On the File menu, click Print.
5. In the Print what box, click Handouts.
6. In the Slides per page box, click the number of slides you want on the handouts.
7. If you select four, six, or nine slides per page, click Horizontal or Vertical to specify the order in which
you want the slides to appear on the page.
8. You can also change the orientation of the paper when you print handouts. Click Page Setup on the File
menu and then click Landscape or Portrait under Notes, handouts & outline.
9. Click OK.

Exercise

PowerPoint is a presentation graphics program that can be used to prepare on-screen slides, 35 mm slides,
overhead transparency slides, speaker notes and handouts.

Visit the website http://www.ngocouncil.or.ke/Downloads/Vision2030.pdf and design a PowerPoint

presentation that will help students to become more proficient in one of the pillars for the Kenya Vision
2030.

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  Try not to create a presentation just for the sake of the assignment. In other words, think about how
PowerPoint can enhance students' experience with the content in ways that are not possible with
other media. (For example, PowerPoint makes it easier to organize information, highlight key points
using color, shape, and animation, etc.)
 As you work on the presentation, try to make sure that the resources you include (hyperlinks to web
sites, photos and images, sounds and music, or videos) are culturally authentic whenever possible.
They should also contribute to helping students to grasp the meaning you are trying to convey. (In
other words, don't just include animations, graphics, music, or sound effects just for fun—use them
as tools!)
 There is minimum number of slides should be 8.
 You must include at least one image or photo, one hyperlink, and one audio or video clip in your
presentation (Please note that videos consume a lot of memory).
 You may include special animations, backgrounds, effects, or transitions.

TIPS
 Use contrasting colors (light backgrounds call for darker fonts, while dark backgrounds call for
lighter colored fonts).
 Use at least 24-point font in presentations that will be viewed by a whole class.
 Do not use more than 2 different fonts on a slide.
 Do not put too many words on a slide. If you need to include more details, it is better to use
additional slides.
 Try to be consistent with the style of designs and color schemes.
 Images make it more interesting!