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Program Management Office Implementation and Improvement Project

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0% found this document useful (0 votes)

50 views7 pages

Program Management Office Implementation and Improvement Project

Uploaded by

Kamran Qamar

We take content rights seriously. If you suspect this is your content, claim it here.

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Download as DOCX, PDF, TXT or read online on Scribd

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Program Management Office

Implementation and Improvement Project

Project Execution Plan

<<Author>>
<<Revision Date>>
Release <<Release Number>>
PMO Improvement Project
Project Execution Plan

Copyright
The intellectual property rights to this document are copyright by APT
Systems and the Document, and any copies or derivatives thereof,
must not be made available to any other organization other than the
original recipient.

Disclaimer
APT Systems accepts no liability for the use or application of this
product and in no way guarantees or will be held responsible for any
outcomes.

APT Methodology Template Documents i Release 9.1

Acceptance and Release Notice

This is a managed document. All copies of this document preceding this release are obsolete
and shall be destroyed. This document has not been released for use until accepted by the
Client and authorized by the Manager or Project Manager.

This is the <<document title>> release <<release number>>

Approved: ........................................................................... Date: ....../......../........

(Quality Inspector)

Authorized: ......................................................................... Date: ......../........./........

(Project Manager)

Accepted: ............................................................................ Date: ......../......../........

(Project Sponsor)

Document History

Release Date Reason for Release

Number

Distribution

Copy Release Date Issued To

Number Number Issued

APT Methodology Template Documents ii Release 9.1

Table of Contents

1 Introduction ................................................................................................................. 1
1.1 Project Description ............................................................................................... 1
1.2 PMO Scope.......................................................................................................... 1
1.3 Project Strategy.................................................................................................... 1

2 Management Plan ........................................................................................................ 1

2.1 Management ........................................................................................................ 1
2.1.1 Project Management .................................................................................. 1
2.1.2 PMO Executive .......................................................................................... 1
2.2 Status Reporting .................................................................................................. 1
2.3 Provision of Facilities............................................................................................ 1
2.4 Skills and Resource Requirements....................................................................... 1
2.4.1 Skills and Resources.................................................................................. 1
2.4.2 Training ...................................................................................................... 1
2.5 Purchasing Plan ................................................................................................... 2
2.6 Changes and Issues ............................................................................................ 2
2.7 Updating This Plan ............................................................................................... 2

3 Quality Plan ................................................................................................................. 2

3.1 Documentation Standards .................................................................................... 2
3.2 Products to be Developed .................................................................................... 2

4 Risk Management ........................................................................................................ 2

4.1 Risk Register ........................................................................................................ 2

5 Improvement Plan ....................................................................................................... 3

5.1 Organization and Staffing ..................................................................................... 3
5.2 Project and Program Support ............................................................................... 3
5.3 Governance ......................................................................................................... 3
5.4 Standards, Methods and Tools............................................................................. 3
5.5 Professional Development ................................................................................... 3
5.6 Knowledge Repository ......................................................................................... 3

6 Operational Plan .......................................................................................................... 3

7 The Project Plan .......................................................................................................... 3

7.1 Work Breakdown Structure .................................................................................. 3
7.2 Milestones Schedule ............................................................................................ 3
7.3 Budget ................................................................................................................. 3

APT Methodology Template Documents iii Release 9.1

1 Introduction
1.1 Project Description

Background to the project from the value proposition. Include a summary of the current level
of PMO.

1.2 PMO Scope

Define the scope of the organizational PMO.

1.3 Project Strategy

Describe the overall approach to the improvement project. Generally, how is the project going
to be undertaken.

2 Management Plan
2.1 Management

2.1.1 Project Management

Who is going to manage the improvement project, usually the PMO Manager but this person
may not be appointed yet.

2.1.2 PMO Executive

Who is on the PMO Executive.

2.2 Status Reporting

How often does the Project Manager report the status to the PMO Executive. How often do
they meet to discuss progress. Meetings should be regular to ensure focus remains on the
project and the benefits are acknowledged as they are realized.

2.3 Provision of Facilities

Where is the PMO to be located. What facilities will it require and who is responsible for
supplying the facilities.

2.4 Skills and Resource Requirements

2.4.1 Skills and Resources

What skills and resources will be required for the improvement project and on-going
management of the PMO.

2.4.2 Training

What training will be required for future project managers and the management and operation
of the PMO. Include any anticipated methods and tools training.

APT Methodology Template Documents 1 Release 9.1

2.5 Purchasing Plan

What tools, methods and / or consultants will be required to be purchased or contracted for the
improvement project? How will they be selected? Who will manage the consultants and what
records will be required from them?

2.6 Changes and Issues

If a standard project change and issue register does not exist define how changes and issues
to this project will be logged and managed until standard registers are implemented as part of
this project.

2.7 Updating This Plan

Like any other project, the Project Execution Plan will be updated at the end of each phase,
the end of the project and other times as deemed necessary.

3 Quality Plan
3.1 Documentation Standards

Acknowledge any existing organizational standards that will be adhered to for documentation
and processes.

3.2 Products to be Developed

What products are going to be developed?

 Value Proposition
 PMO Assessment Report
 PMO Improvement Project Execution Plan
 PMO Intranet site
 Project Register
 Project and Systems Methodology
 Change, risk and issue registers
 Standard templates and forms
 Project Support Office
 Project prioritization and selection process…

4 Risk Management
4.1 Risk Register

If a standard risk register does not exist define how risks to this project will be logged and
managed until a standard register is implemented as part of this project. Populate the risk
register with the initial identified risks to the project.

Typical risks are:

 Difficulties or delays in acquiring the core team for the project.
 Difficulties in communications and support from multiple business units.
 Lack of buy in from other business units resulting in a reduction in benefits of the PMO.

For each risk identify strategies to minimize the probability of occurring.