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MM BPP 15 Parts Porefrfq

The document describes how to create a purchase order in SAP by referencing a previous quotation. It involves selecting the relevant request for quotation using dynamic selections, then copying the details from the RFQ into the new purchase order by pressing "Adopt". Key fields to select include the collective RFQ number and ensuring the rejection indicator is not set to reject the quote. The purchase order can then be saved after adding a tax code.

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nbhaskar bhaskar
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70 views7 pages

MM BPP 15 Parts Porefrfq

The document describes how to create a purchase order in SAP by referencing a previous quotation. It involves selecting the relevant request for quotation using dynamic selections, then copying the details from the RFQ into the new purchase order by pressing "Adopt". Key fields to select include the collective RFQ number and ensuring the rejection indicator is not set to reject the quote. The purchase order can then be saved after adding a tax code.

Uploaded by

nbhaskar bhaskar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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MATERIALS MANAGEMENT: PURCHASING

BUSINESS PROCESS PROCEDURE

Module/Sub- MATERIAL MANAGEMENT- PURCHASING


Module
Scenario Scenario PURCHASE ORDER
Level Description
Business Business Process REFERENCE TO QUOTATION for
Process No Description Parts
Transaction ME21N Date
Code
Documented Ahmed Time
By AbdelHalim
Verified By Environment

PURCHASE ORDER REFERENCE


TO QUOTATION

Prepared/Issued by: Issue no 1.0


1-7 December 13, 2018
Ahmed Abdelhalim
.
MATERIALS MANAGEMENT: PURCHASING

1. Business Process Overview

A purchase order is created for procurement purposes. It can be made out to a predefined
vendor or after quotations have been invited and received from some vendors. In the case of
quotations, a vendor gets chosen after the price comparison following which you can place
your order with him.

Prepared/Issued by: Issue no 1.0


2-7 December 13, 2018
Ahmed Abdelhalim
.
MATERIALS MANAGEMENT: PURCHASING

2.1 Purchase Order (With reference to RFQ)

You can also generate a purchase order based on an existing quotation.

2.1.1 Access Create Purchase Order (With Reference to RFQ)

Logistics / Materials Management / Purchasing /


Via Menu Path
Purchase Order / Create / Vendor/supplying Plant known

Via Transaction Code ME21N

To do so, turn the Document Overview window on. Click on the Selection Variant icon
and select Request for Quotations.

The following screen will appear:

Prepared/Issued by: Issue no 1.0


3-7 December 13, 2018
Ahmed Abdelhalim
.
MATERIALS MANAGEMENT: PURCHASING

In the purchasing document window, click on the ‘Dynamic Selections’ icon .

Prepared/Issued by: Issue no 1.0


4-7 December 13, 2018
Ahmed Abdelhalim
.
MATERIALS MANAGEMENT: PURCHASING

For first time users

Select Collective RFQ from the Purchasing Document Header folder.

Select the Rejection Indicator from the Purchasing Document Item folder.

Both these fields will appear in the dynamic selections window as shown above.
Enter the Collective RFQ.
In the Rejection Criteria field, enter ‘X’ and double click on it and select “Not Equal To’ This
is to indicate that you want to select RFQ’s with the specified collective number, for which
the rejection indicator has not been turned on.

Note: You can save this setting as a selection variant so that you do not have to select the
fields over and over again.

To do so, click on Goto -> Variant -> Save as Variant.


Name the variant (starting with Z) and enter a description.
Now save the variant.
Now execute by pressing the icon (F8).

Prepared/Issued by: Issue no 1.0


5-7 December 13, 2018
Ahmed Abdelhalim
.
MATERIALS MANAGEMENT: PURCHASING

Next time you want to create a purchase order referring to a RFQ, turn the Document
Overview window on, click on the ‘Selection Variant’ icon, and select Request for
Quotation. In the purchasing document window, select the saved variant by clicking on the
selection variant icon .

Press Execute on the Select Variant Box.

Select the variant from the variant list appearing and press Enter .

Now click on the dynamic selection icon and the chosen criteria are displayed.

Enter the collective number, rejection indicator and any other field that you saved in the
variant.

Execute .

Select the document number in the document overview window and press Adopt . The
document’s details will automatically get copied into the purchase order.

Prepared/Issued by: Issue no 1.0


6-7 December 13, 2018
Ahmed Abdelhalim
.
MATERIALS MANAGEMENT: PURCHASING

Enter a tax code under the invoice tab in the item detail section.

Check the document.

If no messages are issued, press Save .

Pass Fail
mment:
Document number:

Name Position/ Dept Signature Da

Prepared/Issued by: Issue no 1.0


7-7 December 13, 2018
Ahmed Abdelhalim
.

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