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The Importance of Business Correspondence

This document discusses the importance of business correspondence and provides guidelines for writing effective business letters. It notes that correspondence is an important part of business and should avoid any doubts or confusion. It recommends writing letters as if speaking directly to the recipient, and emphasizes the need for care regarding spelling, grammar, punctuation and overall presentation. Finally, it provides the common structure for business letters, including standard openings, closings, and parts like the header, date, and signature.

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439 views2 pages

The Importance of Business Correspondence

This document discusses the importance of business correspondence and provides guidelines for writing effective business letters. It notes that correspondence is an important part of business and should avoid any doubts or confusion. It recommends writing letters as if speaking directly to the recipient, and emphasizes the need for care regarding spelling, grammar, punctuation and overall presentation. Finally, it provides the common structure for business letters, including standard openings, closings, and parts like the header, date, and signature.

Uploaded by

alberto2santos-4
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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The Importance of Business

Correspondence
Correspondence is one of the most important services, deserving prominence in the positive
evolution of the business.

Is indispensable so that it does not present any doubts or confusion.

One of the processes to achieve a good commercial writing is to imagine that we are not writing but
talking to the person with whom we want to deal with the subject.

Correspondence from a foreign language requires more care and more time-consuming attention.

Scrawled words, amended in any form, must be avoided because they show a lack of care.
Errors in spelling and grammar, misuse of capital letters and faulty punctuation, demonstrate our
deficiency.

The writings reveal the author, lead us to judge his value and the confidence that his opinions and
his information deserve.

Simplicity is one of the virtues of business correspondence.


Necessary requirements of business letters, clarity and precision, making the thoughts easily
understandable, avoiding doubts, hesitation.

We should have short sentences, words with the same meaning, brevity in the exposition, treat a
subject or part of it in each paragraph.
Do not abuse abbreviations, using only the most common ones.

Business letter structure

The business letter is divided into six parts,


header
Address
notes and dispatches
references
subject matter
text

Structure of the business letter in English

- letters originating from individuals


- sender's name and address
- Date
- name and address
- initial greeting letter body
- final greeting
- signature

Common commercial letter

- Header
- References
- Date
- Name and address of consignee
- Initial greeting
- Subject matter
- Letter short
- Final greeting
- Signature
- Identification of the signatory
- Grades

Start of business letters


(phrases)

Opening sentences

We have the pleasure to inform you that ...


We have the honor to send you ...
We are glad to send herewith ...
We would be obliged if you ...
We confirm my letter of the 31 st ... and ...

How do business cards end?

The most common final forms of courtesy in English are:


- Best Regards,
- Always at your disposal, yours ...
- We rely or receiving your reply as soon as possible, yours ...
- We hope to hear from you and yours ...
- Thaking you for these orders, yours ...

Letter 153
Dears Sirs,

Latter this week the promenorized extract for your checking will be sent.

In the first week of jannuary you will have your order as mentioned in the email.

Best Regards

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