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MS Cheatsheet OutlookMailforWindows

This document provides a cheat sheet on how to organize and manage email in Outlook Mail for Windows. It outlines how to switch between inbox views, find messages, flag messages, attach links to share files, create signatures, and set out of office notifications. Keyboard shortcuts and additional resources are also included.

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akhila
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46 views2 pages

MS Cheatsheet OutlookMailforWindows

This document provides a cheat sheet on how to organize and manage email in Outlook Mail for Windows. It outlines how to switch between inbox views, find messages, flag messages, attach links to share files, create signatures, and set out of office notifications. Keyboard shortcuts and additional resources are also included.

Uploaded by

akhila
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Outlook Mail for Windows Cheat Sheet

Organize your Inbox


Switch between Focused and
Other inbox view.

Inbox – MollyD@contoso.com Find and perform actions with Tell


Me.

Quickly find messages with


Search.

See only your Unread mail.

Arrange mail by Date. From,


Category, Flags, Subject and
more….

Turn on Focused Inbox to see


Group messages by conversation. mail that matters most to you.
Messages are grouped by subject.

Flag messages to set a reminder Train your Focused Inbox

Select next to a Select the Focused or


message to set a Other tab and right-click
reminder. Right-click the message you want to
to choose a date for the move.
reminder. From Focused, choose
Move to Other or
Always Move to Other.

© 2017 Microsoft Corporation. All rights reserved. Page 1 of 2


Outlook Mail Windows Cheat Sheet

Find and perform actions with Tell Attach a link to share a file
Me
While composing a
message, select
Message > Include >
Attach File.
Select the arrow next to
the file name to set file
Enter what you want to permissions.
do, then select the Select Share as
action, or select Get OneDrive link to upload
Help to find out more. a file.

Create a signature Set an Out of Office notification

Select File > Options > Select File > Automatic


Mail > Signatures… Replies (Out of Office)

Keyboard shortcuts
Go to Calendar Ctrl + 2 Flag for followup Ctrl + Shift + G

Go to Mail Ctrl + 1 Insert file Alt+N A, F

Switch to Inbox Ctrl + Shift = 1 Previous/Next Up/Down keys

Switch to Outbox Ctrl + Shift + 0 Move to folder Alt+H, M,V, select folder

Reply Ctrl + R Search Ctrl + E

Reply All Ctrl + Shift + R Send/Receive F9

See keyboard shortcuts for Outlook at: https://go.microsoft.com/fwlink/?linkid=864503

More info
Outlook Training, Outlook Quick Start Guide,
https://go.microsoft.com/fwlink/?linkid=864509 https://go.microsoft.com/fwlink/?linkid=864510
Differences between desktop, online, and mobile, Differences between Windows and Mac version of Outlook,
https://go.microsoft.com/fwlink/?linkid=864504 https://go.microsoft.com/fwlink/?linkid=864506

© 2017 Microsoft Corporation. All rights reserved. Page 2 of 2

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