Keyboard Shortcuts (part 2 of 2)

What: A list of useful keyboard shortcuts that are not menu-based

Why: Learning the Keyboard shortcuts will drastically improve your efficiency when working in excel

Note: Not all keyboard shortcuts will work in precisely the same way on Excel for Mac. In general, the "Apple ke

General
New file Ctrl + N
Open file Ctrl + O
Save file Ctrl + S
Move between open workbooks Ctrl + F6
Close file Ctrl + F4
Save as F12
Display the print menu Ctrl + P
Select whole spreadsheet Ctrl + A
Select column Ctrl + Space
Select row Shift + Space
Undo last action Ctrl + Z
Redo last action Ctrl + Y
Exit Excel Alt + F4
Spell Check F7
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Find text Ctrl + F
Recalculate F9

Navigating
Move to next cell in row Tab
Move to previous cell in row Shift + Tab
Up one screen Page Up
Down one screen Page Down
Move to next worksheet Ctrl + Page Down
Move to previous worksheet Ctrl + Page Up
Go to first cell in data region Ctrl + Home
Go to last cell in data region Ctrl + End
Data Region Left Ctrl + Left Arrow
Data Region Right Ctrl + Right Arrow
Data Region Down Ctrl + Down Arrow
Data Region Up Ctrl + Up Arrow
Select Whole Data Region Ctrl + Shift + 8
Move to Next Sheet Ctrl + Page Down
Move to Prior Sheet Ctrl + Page Up
Access Drop down menu Alt + Down/Up
Zoom in / out Arrow
Ctrl + mouse scroll
ove your efficiency when working in excel

way on Excel for Mac. In general, the "Apple key" replaces the "Control" key for most commands.

Formatting Text In Worksheet

Bold toggle for selection Ctrl + B
Italic toggle for selection Ctrl + I
Underline toggle for selection Ctrl + U
Strikethrough for selection Ctrl + 5
Change the font Ctrl + Shift + F
Change the font size Ctrl + Shift + P
Apply outline borders Ctrl + Shift + 7
Remove all borders Ctrl + Shift + Underline
Wrap text in same cell Alt + Enter

Formatting Cells
Format cells Ctrl + 1
Select font Ctrl + Shift + F
Select font size Ctrl + Shift + P
Format as number Ctrl + Shift + 1
Format as date Ctrl + Shift + 3
Format as currency Ctrl + Shift + 4
Format as percentage Ctrl + Shift + 5

Editing/Deleting Text
Delete one character to right Delete
Delete one character to left Backspace
Edit active cell F2
Cancel cell entry Escape Key

Highlighting Cells
Select entire worksheet Ctrl + A
Select entire row Shift + Spacebar
Select entire column Ctrl + Spacebar
Manual select Shift + Arrow Key

Inserting Text Automatically

Autosum a range of cells Alt + Equals Sign
Insert the date Ctrl + ; (semi-colon)
Insert the time Ctrl + Shift + ; (semi-colon)
Insert columns/rows Ctrl + Shift + + (plus sign)
Insert a new worksheet Shift + F11
Keyboard Shortcuts, Excel for Mac

Command Applies to
Display the Find command (Edit menu) Excel
Display the Replace command (Edit menu) Excel
Create a new workbook Excel
Open an existing file Excel
Quit Excel
Save Workbook
Decrease font size Workbook
Paste the selection Excel
Repeat the last action Workbook
Undo the last selection Excel
Insert cells Worksheet
Define name Worksheet
Undo Last action(s)

Moving / Selecting
Select the entire worksheet Worksheet
Move to the edge of the current data region Cell, Range
Move to the beginning of the worksheet Worksheet
Delete selected cells Cell, Range
Move to the next sheet in the workbook Workbook
Move to the previous sheet in the workbook Workbook
Select the current region around the active cell (the Cell
current region is an area enclosed by blank rows and
blank columns)

Extend the selection to the last nonblank cell in the same Cell
column or row as the active cell
Extend the selection to the last nonblank cell in the same Cell
column or row as the active cell
Extend the selection to the last cell used on the Cell
worksheet (lower-right corner)
Extend the selection to the beginning of the worksheet Cell
Extend the selection to the last nonblank cell in the same Cell, Range
column or row as the active cell
Extend the selection to the last nonblank cell in the same Cell, Range
column or row as the active cell
Extend the selection to the last nonblank cell in the same Cell
column or row as the active cell
Select the entire column Cell
Edit the active cell Cell
Move to the last cell to the right that is not blank in the Cell, Range
current row
Extend the selection to the last nonblank cell in the same Cell
column or row as the active cell
Extend the selection to the last cell used on the Cell, Range
worksheet (lower-right corner)
Extend the selection to the last cell in the current row Cell, Range
Select the entire row Cell, Cells

Formatting
Display the Cells command (Format menu) Workbook
Apply or remove bold formatting Cells, Text Boxes, Chart
objects, Chart items
Apply or remove italic formatting Cells, Text Boxes, Chart
objects, Chart items
Display the Formula Palette after you type a valid function Worksheet
name in a formula
Insert the argument names and parentheses for a Formula
function, after you type a valid function name in a
formula

Formulas
Insert the argument names and parentheses for a Formula
function, after you type a valid function name in a
formula

Select only cells that are directly referred to by formulas Cell

in the selection
Start a new line in the same cell Cell
Select all cells that are directly or indirectly referred to by Cell
formulas in the selection
US
COMMAND+F
COMMAND+H
COMMAND+N
COMMAND+O
COMMAND+Q
COMMAND+S
COMMAND+SHIFT+,
COMMAND+V
COMMAND+Y
COMMAND+Z
CONTROL+I
CONTROL+L
F1

COMMAND+A
CONTROL+ARROW KEY
CONTROL+HOME
CONTROL+K
CONTROL+PAGE DOWN
CONTROL+PAGE UP
CONTROL+SHIFT+* (Asterisk)

CONTROL+SHIFT+ARROW KEY

CONTROL+SHIFT+DOWN ARROW

CONTROL+SHIFT+END

CONTROL+SHIFT+HOME
CONTROL+SHIFT+LEFT ARROW

CONTROL+SHIFT+RIGHT ARROW

CONTROL+SHIFT+UP ARROW

CONTROL+SPACEBAR
CONTROL+U
END, RETURN

END, SHIFT+ARROW KEY

END, SHIFT+HOME

END, SHIFT+RETURN
SHIFT+SPACEBAR

COMMAND+1
COMMAND+B

COMMAND+I

CONTROL+A

CONTROL+SHIFT+A

CONTROL+SHIFT+A

CONTROL+[

CONTROL+OPTION+RETURN
CONTROL+SHIFT+{