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Appendix B. Engineering Specifications Checklist (Guidance)

This document provides a checklist of items to consider when ensuring the completeness of an engineering specification. It outlines key elements that should be included for the scope, references, requirements, document quality, and attachments. Requirements sections should clearly define performance expectations, technical specifications, materials, processes, quality standards, and testing/inspection criteria. References must be appropriately cited and revisions addressed. The document quality should have correct grammar, clear wording, proper numbering, and conform to standards.

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277 views2 pages

Appendix B. Engineering Specifications Checklist (Guidance)

This document provides a checklist of items to consider when ensuring the completeness of an engineering specification. It outlines key elements that should be included for the scope, references, requirements, document quality, and attachments. Requirements sections should clearly define performance expectations, technical specifications, materials, processes, quality standards, and testing/inspection criteria. References must be appropriately cited and revisions addressed. The document quality should have correct grammar, clear wording, proper numbering, and conform to standards.

Uploaded by

rize1159
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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LANL Engineering Standards Manual STD-342-100 Chapter 1 General

Section Z10 Attachment F Specifications Rev. 2, 04/05/2018


Appendix B, Engineering Specifications Checklist

Appendix B. Engineering Specifications Checklist (Guidance)


The following provides items to be considered for completeness of the specification. Depending
on the nature of the specification and procurement process, items may alternatively be included
in other procurement documents or may be deemed not applicable to the specification.

1.0 Scope
▪ The scope is clearly defined and is consistent with the Statement of Work.
▪ Requirements are appropriate for the item.
▪ Limited “extra” information is provided.

2.0 References
▪ Used appropriately.
▪ No conflicts or ambiguity.
▪ Revisions addressed [e.g., “latest edition” conveyed (preferred) or specific revision stated].

3.0 Requirements
▪ Requirements clearly defined.
▪ As-is conditions, interfaces, and tie-ins are clearly defined and are physically field-verified or
required to be verified.
▪ Performance requirements are used where appropriate with a level of detail appropriate.
▪ Technical requirements, salient features, and critical characteristics are defined in
measurable and verifiable terms with acceptance limits (and/or tolerances) and requirements.
1. Required items and performance
2. Design requirements
3. Materials of construction
4. Special processes (e.g., welding, heat treating, NDE)
5. Quality of workmanship, if different from referenced codes
6. Special cleanliness or cleaning requirements
▪ Special requirements addressed and specified, if appropriate (shelf life, long-term storage,
barriers, lifting points, lifting devices, etc.).
▪ Requirements for personnel qualifications or certifications specified where required by
applicable codes and standards.
▪ Submittals of special process procedures for review are specified.
▪ Quality requirements are defined and appropriate for procurement level and risk to project or
reference is made to the document that defines the quality requirements.
▪ Critical design and quality assurance hold points and witness points are defined.
▪ Deliverables are clearly defined.
▪ Partial shipments of equipment parts, components and subassemblies are defined and
include acceptance criteria.
LANL Engineering Standards Manual STD-342-100 Chapter 1 General
Section Z10 Attachment F Specifications Rev. 2, 04/05/2018
Appendix B, Engineering Specifications Checklist
▪ Specific codes and standards governing the work and other references are identified.
▪ Supplemental requirements of the codes and standards are incorporated as appropriate.
▪ Acceptance criteria, hold or witness points, submittal of inspection schedules specified.
▪ Installation requirements specified.
▪ Tests (including bench tests) and inspections necessary to demonstrate performance
requirements are included. A listing of critical design and quality assurance hold points and
witness points are submitted for review and approval.
▪ Performance attribute verification requirements are clearly defined and implement developed
test and inspection plans, and source verification plans as appropriate.
▪ Compliance reviews (e.g., National Electric Code) are developed and included.
▪ Submittals are linked to technical requirements.
▪ References are used appropriately.
▪ There are no conflicts or ambiguities in the references.
▪ Specific revisions to codes, standards, and other references are used.
▪ Drawings and sketches contain sufficient detail to define expectations.
▪ The specification is consistent with the statement of work and the drawings.
▪ Documentation and approvals clearly described.
▪ Applicable quality assurance program documentation is submitted for review and approval
prior to commencement of work.
▪ Those records that the supplier is to maintain are identified, the retention period and
disposition requirements are stated, and it is stated that they shall be accessible to project, as
applicable.
▪ Records to be submitted are defined and the schedule for submittal of the records is
established and consistent with partial shipments defined.

4.0 Document Quality


▪ Correct grammar and spellings.
▪ Sentences and wording is clear.
▪ Numbering and cross references correct.
▪ Requirements in one section not in conflict with requirements in other section.
▪ Document conforms to ESM Chapter Section Z10 Attachment F.
▪ Completed approval signature sheet.

5.0 Attachments
• Attachments are listed by attachment title or number and revision status, and attached in the
same order as listed.
• Each page of attachments includes attachment number, revision number, specification
number, and page number.

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